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Code of Conduct

Click here for the language versions of the Global Code of Conduct. 

The Code of Conduct sets out the business standards expected by Sage and provides a clear set of rules for all colleagues. Sage is building a great business the right way and every colleague should demonstrate the highest ethics.

Sage is building a sustainable and successful business for our customers, colleagues, partners and investors. It is imperative that our success is delivered in the right way, doing the right things. The highest standards of integrity are required at Sage and this Code provides total clarity on what these standards are. The Code of Conduct is the DNA of Sage business, professional and personal conduct. This Code of Conduct clearly sets out clear standards of behavior for everyone in our organization.

The Code demonstrates that Sage will operate responsibly and in accordance with all relevant laws and regulations.

Specifically Sage will:

  • Promote ethical business practice and trade ethically; complying with all relevant laws and regulations
  • Behave fairly with colleagues, customers and partners
  • Provide a safe route for colleagues to highlight non-compliance or concerns

This is not a tick box exercise but a vital part of the way Sage must operate in order to build a high quality, high integrity business for the long term.

Protection for speaking out

"I promise my personal protection for anyone that speaks out about something that goes against our Code of Conduct. Sage will provide you with the maximum support and protection if you take it upon yourself to stand up for what is right."

Stephen Kelly
Chief Executive Officer
The Sage Group Plc

What does the Code of Conduct mean for me?

The Code of Conduct exists alongside and complements the global policies which all colleagues must comply with, including HR, Data Protection, Health and Safety and Corporate Responsibility.

The Code of Conduct provides important rules on specific areas of ethical behavior. The consequences of not complying with the Code of Conduct include disciplinary action and even dismissal.

Gifts & Hospitality

Gifts of money, goods, services or other favours must not be asked for or accepted. Small tokens and reasonable hospitality may be accepted provided they do not place you under any obligation and will not be misconstrued. Any gift or hospitality of more than a token value must be reported to your line manager and logged on the central register by emailing details to [email protected]

In the course of doing business we will develop many relationships with third parties such as business partners who, at times, may be seen as representing Sage. Through our relationship with these third parties, we should encourage them to reflect Sage ethical practices.

Example:

A supplier that I know is tendering for a contract with us has invited me and my family to attend a football match. Is it OK for me to go?

No, you should decline. It is not appropriate to accept any gifts or hospitality from a supplier during a tendering process. If in doubt you must always contact your line manager or local HR representative.

Insider trading

Insider trading or insider dealing means personally buying or selling the shares of any company while in possession of ‘inside information’ about the company. Inside information is non-publicly disclosed information that could affect the share price of that company.

Insider trading is illegal, as is disclosing inside information to a friend, relative or colleague to enable that person to buy or sell shares on the basis of the information.

You must not recommend or suggest the purchase or sale of Sage shares or the stock of any other company that you have inside information about. As a guiding principle, but not as a cover all, do not disclose any information marked ‘confidential’. If in doubt, always ask your manager or check with the person who has issued the information.

Those identified by Sage as potential ‘insiders’ have been issued with a separate policy in relation to their dealing in Sage shares. All colleagues however should think about whether their own knowledge of Sage affairs may make them subject to these restrictions.

Examples of inside information include, but are not limited to:

  • A pending merger or acquisition
  • A major lawsuit or claim
  • An earnings Announcement
  • A significant product development

Compliance with laws

All our dealings must be in compliance with relevant global and local regulations at all times. Sage cannot accept circumstances where any Sage colleague allows a situation to arise where we may not be in full compliance with all applicable laws.

If you’re not sure what to do, ask yourself:

  • Is my approach consistent with the Code?
  • Is it legal?
  • Would I be happy for my colleagues, friends and family to know about it?
  • Would I be comfortable if it was published in a newspaper?
  • Would it stand the test of time?

Bribery, corruption and fraud

Bribery and corruption

We are committed to acting professionally, fairly and with integrity in all our business dealings, wherever we operate.

Bribery involves one person offering a financial or other advantage to another in return for some improper favor or advantage; fraud involves criminal deception by someone designed to gain a financial advantage and corruption refers to a wide range of different corrupt activities, such as extortion, dishonesty and abuse of office. Corruption may include activities which would also amount to fraud or bribery.

Sage has a Bribery and Corruption policy setting out appropriate standards of behaviour for our business and procedures to help prevent bribery and corruption. You should refer to that separate policy and ensure you comply with its requirements.

Fraud

It is of fundamental importance that Sage does not enter into, or condone, any action that is contrary to legislation or its stated policies or practices. A strong internal controls environment is identified as the key factor in identifying and preventing fraud and has been established throughout Sage.

Where fraud is identified, the Fraud, Bribery and Incident Investigation and Reporting policy will apply.

Example

A Sage colleague has arranged for the business to pay an additional payment to a foreign official in Morocco to speed up the clearance of goods through customs. Is this OK?

No, making an offer in this way is bribing a foreign public official. This is because it is made to gain a business advantage for us. We may also be found to have committed an offence. You must raise the matter using the process outlined in this Code of Conduct.

Money laundering

People who are involved in criminal activity such as bribery, fraud or trafficking narcotics may attempt to launder money through apparently legitimate businesses in order to use the funds from their criminal activity and reduce suspicion. Sage will not accept or process money gained through criminal activity; we will only deal with reputable customers who are involved in legitimate business activities and whose funds are derived from legitimate sources.

If you become suspicious, you should raise your concern immediately to our legal department and document all steps that are taken in relation to the payment or customer.

Examples of unusual payment practices that might indicate money laundering include but are not limited to:

  • Multiple money orders or travelers cheques
  • Large amounts of cash
  • A money order or cheque on behalf of a customer from an unknown third party; and
  • A reluctance to provide complete information or provision of suspicious information

Competition

Sage is committed to free and open competition and we will never attempt to fix prices, limit suppliers or act dishonestly in any other way. We will compete vigorously but honestly whilst complying with all relevant competition and anti-trust laws wherever we do business.

We must not do or try to do anything which could result in the prevention, restriction or distortion of competition which may affect trade – this would be anti-competitive behavior and in many places, illegal. If anything like this was ever discussed, all communications on the matter would need to be disclosed.

Example

Some of Sage resellers have complained to me about another reseller discounting our products to the extent that it risks putting them out of business. Can I do anything about it?

No you must not get involved in trying to influence the price of our products in the market. This is anti-competitive practice and in many places illegal!

Conflict of interest

You may undertake legitimate financial and business activities in your own time, as long as these do not cause a conflict of interest with or damage the reputation of Sage.

Examples of conflicts of interest include, but are not limited to:

  • Selling business software or services
  • Using the Sage brand for personal interests
  • Directing company business to a friend or family member without going through a proper purchasing process
  • Preferential recruitment or promotion of a partner, relative or close personal friend
  • Situations where a member of the family, the spouse or partner of an individual also reports directly or indirectly to an individual

What if something is wrong and I need to tell someone?

Drawing attention to possible wrongdoing is important; it can be difficult or even intimidating to speak up when your colleagues do not appear to be concerned. However, if you have done, been asked to do or witnessed something that goes against the Code, then covering it up or ignoring it will make things worse.

Call the Safecall number – it’s free and confidential!

Europe Italy
00 800 72332255
UAE
8000 4413376
France
00 800 72332255
Poland
00 800 72332255
Saudi Arabia
800 8442067
UK
0800 9151571
North America & Canada Kenya
0044 191 516 7764
Ireland
1 800 812740
Canada
1877 5998073
Singapore
001 800 72332255 (Singtel)
002 800 72332255 (M1)
008 800 72332255 (Starhub)
Portugal
00 800 72332255
USA
1866 9013295
Malaysia
1800 220054
Belgium
00 800 72332255
AAMEA Thailand
001 800 72332255
Switzerland
00 800 72332255
South Africa
00 800 72332255
India
000800 4401256
Germany
00 800 72332255
Australia
0011 800 72332255
Nigeria
0044 191 416 7764
Austria
00 800 72332255
Botswana
0044 191 516 7764
Namibia
0044 191 516 7764
Netherlands
00 800 72332255
Brazil
0800 8921750
Spain
00 800 72332255
Morocco
0044 191 516 7764

The process is as follows:

1) You can talk to your manager
2) You can talk to your HR manager
3) You can call the Safecall number

If you still have concerns, you can contact the:

4) Global Chief People Officer Sandra Campopiano at [email protected] 0044 203 810 7205
5) Global Compliance Officer Vicki Bradin [email protected] 0044 191 2943065
6) Global CFO Steve Hare at [email protected] 0044 191 294 3055
7) CEO Stephen Kelly [email protected] 0044 191 294 3054
8) Chair of the Audit Committee Jonathan Howell [email protected] 0044 207 655 3787