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New Zealand Payday Filing

Insights and Trends

Payday Filing FAQ

Payday Filing FAQ

Why is payday filing coming?

Inland Revenue is introducing payday filing to reduce the number of steps and potential errors associated with processing and filing payroll.

Does payday filing apply to everyone?

Yes, from 1 April 2019 payday filing is compulsory. And if you make PAYE/ESCT deductions of more than $50,000 a year, you must file online.

When can I start payday filing in Sage MicrOpay and Sage WageEasy?

Sage is currently working closely with NZ Inland Revue to ensure Sage MicrOpay and Sage WageEasy will be ready for payday filing before 1 April 2019.

Will it be a file or will data automatically be generated from the process?

New Zealand Payday filing will produce a file that will be uploaded by the user into IRD’s – myIR area.

What information is in the file?

The data that is currently output in the EMS (IR348) file will include the same information as it does now, with the addition of the following data:

  • ESCT (employer superannuation contribution tax) for each employee
    • This is currently created by running an IQ and will now be automatically calculated in this new process
  • Pay period start and end dates
  • Pay cycle, e.g. weekly, monthly
  • Pay date
  • The new and departing employee data will be output in a separate file in the same process and has additional information such as contact details and date of birth

How will the process change in my payroll system?

We are combining the following features and including them together under one option called New Zealand Payday filing:

  • Kiwisaver export now is replaced by the New and Departing Employee file
  • ESCT calculations will be included in the Employment Information file (previously known as the EMS file), as the IR348 and IR345 have been replaced by one file
  • The Payday file is to be produced after you generate payments for employees
    • New Zealand IRD give you up to 2 days from the time you pay employees to submit the file
  • The process will be similar to Australian Single Touch Payroll reporting