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New Zealand Payday Filing

Insights and Trends

Payday Filing FAQ

Payday Filing FAQ

Why is payday filing coming ?

Inland Revenue is introducing payday filing to reduce the number of steps and potential errors associated with processing and filing payroll.

Does payday filing apply to everyone ?

Yes, from 1 April 2019 payday filing is compulsory. And if you make PAYE/ESCT deductions of more than $50,000 a year, you must file online.

When can I start payday filing in Sage MicrOpay and Sage WageEasy ?

Sage is currently working closely with NZ Inland Revue to ensure Sage MicrOpay and Sage WageEasy will be ready for payday filing before 1 April 2019.

Will it be a file or will data automatically be generated from the process ?

New Zealand Payday filing will produce a file that will be uploaded by the user into IRD’s – myIR area.

What information is in the file ?

The data that is currently output in the EMS (IR348) file will include the same information as it does now, with the addition of the following data :

  • ESCT (employer superannuation contribution tax) for each employee
    • This is currently created by running an IQ and will now be automatically calculated in this new process
  • Pay period start and end dates
  • Pay cycle, e.g. weekly, monthly
  • Pay date
  • The new and departing employee data will be output in a separate file in the same process and has additional information such as contact details and date of birth

How will the process change in my payroll system ?

We are combining the following features and including them together under one option called New Zealand Payday filing :

  • Kiwisaver export now is replaced by the New and Departing Employee file
  • ESCT calculations will be included in the Employment Information file (previously known as the EMS file), as the IR348 and IR345 have been replaced by one file
  • The Payday file is to be produced after you generate payments for employees
    • New Zealand IRD give you up to 2 days from the time you pay employees to submit the file
  • The process will be similar to Australian Single Touch Payroll reporting