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Peppol Ready
Sage E-Invoicing

As a Peppol-ready service provider approved by IMDA, Sage 300 can help you generate and send e-invoices via the Peppol network, quickly and easily, so that you can get paid faster.
 
What is E-Invoicing?
How does it work?
Benefits of E-Invoicing
How do I get the grant?
FAQ

Get ready for Peppol Sage E-Invoicing now

The Infocomm Media Development Authority (IMDA) has implemented a nationwide E-invoicing network to help all Singapore businesses improve their efficiency, reduce cost and be able to enjoy faster payment. Most recently, the IMDA has also introduced a $200 Registration grant for businesses to adopt PEPPOL E-invoicing.  

As a Peppol-ready service provider approved by IMDA, Sage 300 is ready to help you generate and send e-invoices via the PEPPOL network, quickly and easily. 

Watch our webinar to learn more about Peppol.

What is E-Invoicing?

E-Invoicing may sometimes be associated as a softcopy pdf invoice. However, a pdf invoice is not the same as E-Invoicing. E-Invoicing allows the direct transmission of invoices in structured digital format from one finance system to another, resulting in faster payment.This means that with E-Invoicing, you will be able to send or receive invoices direct to your customers or your accounting systems. You don’t need to manually enter supplier invoices into your accounting systems and send hard or soft copy invoices to your customers.

What is the difference between Peppol and Singapore’s Infocomm Media Development Authority (IMDA) Nationwide e-Invoicing Framework?

Singapore’s IMDA Nationwide E-invoicing Framework is based on Peppol and localized for the market. It takes into consideration Singapore’s GST tax requirements and helps companies comply with Singapore tax laws through Peppol. E-Invoices will be transmitted via the Peppol network in Singapore.

What are the Benefits of
E-Invoicing?

• Reduced cost on sending paper invoices, keep hardcopies of invoices and store them for future references

• Increase productivity by reducing error-prone manual data entry and labour intensive administrative work

• No more lost invoices as they go directly to the accounting system

• Remain compliant to the local government regulations while digitizing their business operations

• Get paid faster by reducing invoice processing and validation time

• Expand your business internationally through sending e-Invoices to overseas customers

How does it work?

Watch Sage E-Invoicing in action here.

How do I get the E-Invoicing Registration Grant (ERG)?


The Infocomm Media Development Authority (IMDA) has launched an initiative to encourage Singapore businesses to adopt E-Invoicing.

This grant provides businesses with a one-time payment of SG$200 per UEN, upon first registration to the E-Invoicing Network on or before 31 December 2020. This grant is applicable for businesses which are valid, active and registered in Singapore on or before 25 March 2020.

What you need to do to qualify:


All you need to do is to successfully register for a Peppol ID. We’ve made it simple for you to register for a Peppol ID with Sage 300 in 3 simple steps with your Sage Business Partner.

  • Step 1. Install and run our Sage 300 Peppol Registration Program
  • Step 2. Apply for your Peppol ID through the program. You will receive a confirmation email and your Peppol ID within 72 hours.
  • Step 3. Complete the registration process by entering your Peppol ID into the registration program.

The grant will be directly disbursed to your PayNow Corporate under the registered UEN once you’ve successfully registered for your Peppol ID.

FAQ

E-Invoicing allows the direct transmission of invoices in structured digital format from one finance system to another, resulting in faster payment.
Pan European Public Procurement Online (Peppol) is a set of artifacts and specifications that enables cross border eProcurement. Peppol is not an eProcurement platform. It is a set of technical specifications that can be implemented in existing eProcurement solutions and eBusiness exchange services to make them interoperable between disparate systems across Europe. It enables trading partners to exchange standards-based electronic documents (e.g. e-Orders, E-Invoice, eCatalogues, etc) over the Peppol network. 

Singapore is the first country in Asia and the first outside Europe to establish a Peppol authority.
Singapore’s IMDA Nationwide E-invoicing Framework is based on Peppol and localized for the market. It takes into consideration Singapore’s GST tax requirements and helps companies comply with Singapore tax laws through Peppol. E-Invoices will be transmitted via the Peppol network in Singapore.
 

Softcopy pdf invoices will have to be sent to an email address. The recipient’s admin staff will need to enter the contents into their accounting or ERP system, where data entry errors could occur. With a Peppol ready software, it will not be necessary to enter the contents manually as the eInvoice is sent directly to the software.

Currently Peppol is designed for Business to Business (B2B) transactions and is not intended for Business to Consumer (B2C) transactions.

With a Peppol ready software, customers will be able to:

  • Reduce cost on sending paper invoices, keep hardcopies of invoices and store them for future references
  • Increase productivity by reducing error-prone manual data entry and labour intensive administrative work
  • Reduce lost invoices
  • Remain compliant to the local government regulations while digitizing their business operations
  • Get paid faster by reducing invoice processing and validation time
  • Expand your business internationally through sending E-Invoice to overseas customers
Yes, IMDA has endorsed Sage 300 as Peppol ready. Click here to view IMDA’s webpage after 21 Jan regarding our Sage 300 Peppol readiness.

Sage 300 is the first Sage product in Asia to be accepted by IMDA as being Peppol ready. Other Sage products are being considered for future product enhancements.

The first step to adopting E-Invoicing for Sage 300 customers is to create a Peppol ID. Your Peppol ID is the unique identifier where your customers and suppliers will be able to reach you via the Peppol network. Think of it as creating an “email address” for your suppliers to send you invoices or for your customers to receive your invoices from.

To apply for a Peppol ID, you should engage your Sage Business Partner and follow the steps below:

  1. Install and run our Sage 300 Peppol Registration Program
  2. Apply for your Peppol ID through the program. You will receive a confirmation email and your Peppol ID within 72 hours.
  3. Complete the registration process by entering your Peppol ID into the registration program.

 Click here to view IMDA’s brochure on e-invoicing.

In order to send e-invoices through Peppol, end users will need to:

  • Sign up to an approved Access Point (AP) operator.
  • Register and get a Peppol business identity.
  • Integrate the accounting and ERP systems to send and receive Peppol e-invoices.

Modules such as accounts receivable and accounts payable within Sage 300 are Peppol ready with future enhancements and releases planned.

Another alternative is to approach your Sage 300 partner to help you be Peppol ready.

Yes, as long as the recipient is using a Peppol ready accounting software and has a valid Peppol ID they will be able to receive E-Invoice.

It is not advised to create multiple Peppol IDs for your registered UEN. This may cause confusion when your suppliers are trying to send you an invoice or when your customers are receiving invoices through an unfamiliar Peppol ID.

You can registered 1 Peppol ID for each of your business UENs if you have more than 1 registered UEN.

Yes, there is an installation required. You will only need to install the E-Invoice Module – to do this contact your Sage Business Partner.

Yes, you will need to register on the Peppol network to receive e-invoices from your suppliers/vendors. Your suppliers/vendors need your Peppol ID to send e-invoices to you.

Yes, your vendors and customers will require a Peppol ID and be registered on the Peppol Network for them to send and receive E-Invoices.
Yes, your vendors and customers will need to use a Peppol Ready accounting system, such as Sage 300 to receive and send E-Invoices. They will need to have a Peppol ID and be registered on the Peppol Network.
Your vendor / customer will need to firstly have a registered Peppol ID on the Peppol Network and a Peppol Ready accounting system, like Sage 300. Once they are ready, they can start to send E-Invoices. Users can search for Peppol IDs from the Peppol Directory or check directly with their vendor / customer.
Sage E-Invoicing will be supported on Sage 300 2019 and subsequent versions.
Some of the large MNCs in Singapore have signed up on board with IMDA’s Chain Leader Initiative. Apart from the Singapore government, these Chain Leaders are also spearheading the adoption and usage of E-Invoices locally.
The IMDA E-Invoicing Registration Grant is awarded based on each successful Peppol ID created per UEN, as long as the business is registered on or before 25 March 2020. The Peppol ID has to also be created by 31 Dec 2020. The grant will directly be disbursed to the UEN’s corporate PayNow account automatically.
As long as your customer or supplier is on the Peppol Network, you are able to send an E-Invoice to them even if they are based outside of Singapore.