{"id":10208,"date":"2019-10-15T15:22:00","date_gmt":"2019-10-15T19:22:00","guid":{"rendered":"https:\/\/www.sage.com\/en-us\/blog\/?p=10208"},"modified":"2026-02-12T05:13:14","modified_gmt":"2026-02-12T10:13:14","slug":"your-official-guide-to-preaccounting","status":"publish","type":"post","link":"https:\/\/www.sage.com\/en-us\/blog\/your-official-guide-to-preaccounting\/","title":{"rendered":"Your official guide to preaccounting"},"content":{"rendered":"
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\n\t\t\t\t\t\t\tMoney Matters<\/a>\t\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t
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\n\t\t\t\t\t\tYour official guide to preaccounting\t\t\t\t\t<\/h1>\n\t\t\t\t<\/div>\n\n\t\t\t\t\t\t\t\t\t

\n\t\t\t\t\t\t\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t<\/div>\n\n\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t<\/div>\n\t

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\n\t\t\t\n\t\t\t\t\"\"\t\t\t\tDavid Cardoza<\/span>\n\t\t\t<\/a>\n\n\t\t\t\t\t<\/div>\n\n\t\t\t\t<\/div>\n\t\t<\/div>\n\n\n\n

Preaccounting is the mundane, tedious work that nobody wants<\/i> to do, but everybody needs<\/i> to do before the truly valuable accounting work can begin. But what is it exactly? Here\u2019s a more formal definition:<\/p>\n\n\n\n

Preaccounting [pri\u2013uh-koun-ting] (noun)<\/i><\/p>\n\n\n\n

The system through which financial data is gathered, coded, aggregated, and normalized so as to enable accounting to occur; accounting processes executed by non-accountants, including expense management, time tracking, etc.<\/i><\/p>\n\n\n\n

Why should preaccounting matter to you?<\/strong><\/h2>\n\n\n\n

If you\u2019re currently stuck sorting through piles of client receipts, confirming billable hours and mileage, or carrying out similar manual tasks that could be automated \u2013 you\u2019re losing precious hours that you won\u2019t get back. Your progress toward taking more of a \u201ctrusted advisor\u201d role slows because of many bottlenecks that feel out of your control.<\/p>\n\n\n\n

How can you make your preaccounting process more efficient?<\/strong><\/h2>\n\n\n\n

An efficient preaccounting process ensures happy clients and smooth sailing throughout the year, from month-end close to tax season. We\u2019ve compiled some high-level tips, tricks, and pointers in the table below to guide you on your journey toward a more efficient preaccounting process.<\/p>\n\n\n\n

Preaccounting inefficiencies<\/strong><\/td>Best ways to resolve them  <\/strong><\/td><\/tr>
Manual processes are still the norm<\/strong>

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Manual data entry, crumpled receipts, and lost paperwork are the norm and not the exception at your firm or with your clients.<\/p><\/td>

Identify bottlenecks in your current workflow and then picture what an ideal, automated preaccounting process would look like. Survey your team to see where they\u2019re spending a majority of their time on manual tasks, then seek out a solution that will help them focus on more important work.<\/td><\/tr>
Lack of urgency<\/strong>

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Without consistent check-ins and deadlines to follow \u2013 driven by the accountant \u2013 many clients fall into the dreadful habit of submitting receipts and other expenses at the last minute, every month.<\/p><\/td>

Create a timeline of expectations with your client that emphasizes a more real-time workflow, where both sides collect and report data as it\u2019s received. Look for software that prioritizes automation and allows clients to submit receipts and expenses on-the-go. If a solution offers built-in client reminders, all the better!<\/td><\/tr>
Lack of accountability<\/strong>

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Since preaccounting is not technically anyone\u2019s responsibility, it\u2019s assumed that both the accountant and client will do their part. In the end, however, it\u2019s the accountant\u2019s job to make sure things get done on time.<\/p><\/td>

Outline a clear set of responsibilities for both parties \u2013 accountant and client \u2013 so that there\u2019s no confusion about who plays what role in the preaccounting process. It also helps to show clients the bigger picture of how bottlenecks in areas like accountability affect success downstream.<\/td><\/tr>
Lack of incentive<\/strong>

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This is especially prevalent in old-school expense reporting workflows, where the client already knows reimbursement could be weeks \u2013 maybe even months \u2013 away. The process of tracking down receipts and organizing paperwork isn\u2019t alluring by nature, so accountants are left in an awkward limbo.<\/p><\/td>

Convey to the clients why finishing their preaccounting tasks early or on time will be beneficial to their job and happiness. Incentivize quick submissions with timely review and reimbursement. Alternatively, consider a corporate card<\/a> so clients won\u2019t need to pay out of pocket or wait for reimbursement at all.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

P.S. Speaking of preaccounting efficiencies \u2013 did you hear that Expensify just released the Expensify Card? With the Expensify Card, Expensify becomes a one-stop shop for all of your expense management needs from swipe to settlement. Learn more and sign up today at Expensify.<\/a>.<\/p>\n\n\n

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Preaccounting is the mundane, tedious work that nobody wants to do, but everybody needs to do before the truly valuable accounting work can begin. But what is it exactly? Here\u2019s a more formal definition: Preaccounting [pri\u2013uh-koun-ting] (noun) The system through which financial data is gathered, coded, aggregated, and normalized so as to enable accounting to […]<\/p>\n","protected":false},"author":1505,"featured_media":9288,"menu_order":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_sage_video":false,"post_featured_image_hide":false,"footnotes":""},"categories":[158,43,49],"tags":[2,420,168],"business_type":[312,41],"lilypad":[],"context":[418,429],"industry":[56,57,451,58,55,450],"persona":[150,100],"imagine_tag":[222,435],"coauthors":[885],"class_list":["post-10208","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-accountants","category-money-matters","category-trends-insights","tag-accountants","tag-cloud-financial-management","tag-sage-accounting","business_type-accountants","business_type-growing-business","industry-ecommerce","industry-financial-services","industry-healthcare","industry-nonprofit","industry-professional-services","industry-software-saas"],"sage_meta":{"region":"en-us","author_name":"David Cardoza","featured_image":"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2022\/04\/GettyImages-1149029523.jpg","imagine_tags":{"222":"Accountants","435":"Intacct Accountants"}},"distributor_meta":false,"distributor_terms":false,"distributor_media":false,"distributor_original_site_name":"Sage Advice US","distributor_original_site_url":"https:\/\/www.sage.com\/en-us\/blog","push-errors":false,"_links":{"self":[{"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/posts\/10208","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/users\/1505"}],"replies":[{"embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/comments?post=10208"}],"version-history":[{"count":1,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/posts\/10208\/revisions"}],"predecessor-version":[{"id":35187,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/posts\/10208\/revisions\/35187"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/media\/9288"}],"wp:attachment":[{"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/media?parent=10208"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/categories?post=10208"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/tags?post=10208"},{"taxonomy":"business_type","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/business_type?post=10208"},{"taxonomy":"lilypad","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/lilypad?post=10208"},{"taxonomy":"context","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/context?post=10208"},{"taxonomy":"industry","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/industry?post=10208"},{"taxonomy":"persona","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/persona?post=10208"},{"taxonomy":"imagine_tag","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/imagine_tag?post=10208"},{"taxonomy":"author","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/coauthors?post=10208"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}