{"id":16556,"date":"2023-03-29T09:36:11","date_gmt":"2023-03-29T13:36:11","guid":{"rendered":"https:\/\/www.sage.com\/en-us\/blog\/?p=16556"},"modified":"2025-01-07T06:47:59","modified_gmt":"2025-01-07T11:47:59","slug":"how-to-overcome-quickbooks-revenue-recognition-limitations","status":"publish","type":"post","link":"https:\/\/www.sage.com\/en-us\/blog\/how-to-overcome-quickbooks-revenue-recognition-limitations\/","title":{"rendered":"How to overcome QuickBooks revenue recognition limitations"},"content":{"rendered":"<header class=\"entry-header has-dark-background-color entry-header--has-illustration entry-header--has-illustration--generic\">\n\t<div class=\"container\">\n\t\t<div class=\"entry-header__row row align-center\">\n\t\t\t<div class=\"col col-lg-7 col-xlg-6 entry-header__content\">\n\t\t\t\t\t\t\t<div class=\"component component-single-header\">\n\t\t\t\t\t\t\t\t\t\t<div class=\"entry-header__misc text--subtitle text--uppercase text--small\">\n\t\t\t\t\t\t\t<a href=\"https:\/\/www.sage.com\/en-us\/blog\/category\/technology-innovation\/\" class=\"entry-header__link\">Technology &amp; Innovation<\/a>\t\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t<div class=\"entry-title-wrapper\">\n\t\t\t\t\t<h1 class=\"entry-title\">\n\t\t\t\t\t\tHow to overcome QuickBooks revenue recognition limitations\t\t\t\t\t<\/h1>\n\t\t\t\t<\/div>\n\n\t\t\t\t\t\t\t\t\t<p class=\"entry-header__description\">\n\t\t\t\t\t\t\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t<\/div>\n\n\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t<\/div>\n\t\t<div class=\"single-post-details container\">\n\t\t<div class=\"col\">\n\t\t\t<span class=\"posted-on \">Published <time class=\"entry-date published\" datetime=\"2023-03-29T09:36:11-04:00\">March 29, 2023<\/time><\/span><span class=\"reading-time\"> min read<\/span>\n\t\t<button\n\t\t\ttype=\"button\"\n\t\t\tclass=\"social-share-button button button--icon button--secondary js-social-share-button\"\n\t\t\tdata-share-title=\"How to overcome QuickBooks revenue recognition limitations\"\n\t\t\tdata-share-url=\"https:\/\/www.sage.com\/en-us\/blog\/how-to-overcome-quickbooks-revenue-recognition-limitations\/\"\n\t\t\tdata-share-text=\"Please read this interesting article\"\n\t\t>\n\t\t\t<span class=\"social-share-button__share-label\">Share<\/span>\n\t\t\t<span class=\"social-share-button__copy-label\" hidden>Copy Link<\/span>\n\t\t\t<span class=\"social-share-button__copy-tooltip\" aria-hidden=\"true\" hidden>Copied<\/span>\n\t\t<\/button>\n\n\t\t\t\t<\/div>\n\t<\/div>\n\t<\/header>\n\n\n<div class=\"wp-block-post-author has-dark-background-color alignfull\">\n\t<div class=\"container\">\n\t\t<div class=\"col\">\n\t\t\t\t\t\t\t<div class=\"co-authors\">\n\t\t\t\t\t\n\t\t<div class=\"entry-author-wrapper\">\n\t\t\t<a class=\"entry-author\" href=\"https:\/\/www.sage.com\/en-us\/blog\/author\/david-appel\/\">\n\t\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"40\" height=\"40\" src=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/07\/David-Appel-headshot-2023-1.jpg\" class=\"entry-author__image\" alt=\"David headshot\" \/>\t\t\t\t<span class=\"entry-author__name\">David Appel<\/span>\n\t\t\t<\/a>\n\n\t\t\t\t\t<\/div>\n\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t<\/div>\n<\/div>\n\n\n\n<p class=\"wp-block-paragraph\">The words &#8220;revenue recognition&#8221; can either spell inconvenience or opportunity for SaaS companies. It all comes down to two things: having the right model, and having the right tools.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">As a newly hired SaaS CFO, you likely know that the core idea behind ASC 606 or IFRS 15 is simple, even if the requirements themselves are complex. Companies must adhere to universal principles when reporting revenue to ensure a level playing field.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Revenue recognition automation makes this a breeze. But if your company is relying on QuickBooks revenue recognition, you can count on more than a few problems.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It\u2019s important to be aware of the limitations surrounding QuickBooks revenue recognition, and how they can negatively impact your firm.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-quickbooks-revenue-recognition-a-few-shortcomings\">QuickBooks revenue recognition: a few shortcomings<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Some of the most problematic issues with QuickBooks can be boiled down to 3 factors:&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>1. Manual processes and calculations<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">QuickBooks revenue recognition leaves teams manually calculating in spreadsheets, which can lead to errors, inaccuracies, and difficulty tracking changes from upsells or new contract terms. Revenue recognition automation can give you instant access to key data such as accrued and deferred revenue, recognizable revenue, and more.&nbsp;<\/p>\n\n\n\n<p class=\"has-text-align-center wp-block-paragraph\"><img loading=\"lazy\" decoding=\"async\" width=\"624\" height=\"325\" src=\"https:\/\/lh4.googleusercontent.com\/J2TUTQ6RI6ufyqc2k2jBhmACRFsbp1Ufbod7NE48h5lPY8TX0zp77UB7Jam7N_fQh_jMWPrCAAprzrx_VWGjJsyrs_MZ6Vt3tCIMwc4S37W8lb5QH_uzvoxgDF9DTXWCtK6paZv8QEYaN1DyhAuHIbA\"><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>2. Managing contract changes<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">SaaS contracts constantly evolve with upsells, downsells, and renewals.&nbsp; Tracking these back to the original performance obligations can be difficult and time consuming. Manual accounting only adds another layer of complications on top of that.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>3. An inflexible bias for cash accounting<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">QuickBooks is set up for cash accounting. But SaaS companies mostly operate on a recurring revenue basis, with deferred revenue playing a prominent role in their cash flow dynamics.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">QuickBooks deferred revenue is another common issue that your company might be having. Let\u2019s look at it more closely.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-deferred-revenue-recognition-with-quickbooks\">Deferred revenue recognition with QuickBooks<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">As we mentioned, QuickBooks is set up for cash accounting. This means that instead of recognizing revenue from a 3-month subscription month by month as required by ASC 606, QuickBooks revenue recognition takes place all at once.&nbsp;&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Of all the aspects of SaaS FinOps you could automate, revenue recognition automation is among the most crucial. Quickbooks SaaS revenue recognition falls far short of an automated approach. It can be useful for newer companies, but its utility quickly tops out as you scale.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">More and more SaaS companies are recognizing that QuickBooks simply isn\u2019t appropriate for their revenue recognition needs and cash flow structure. But if you\u2019re considering a pivot to revenue recognition automation\u2013and you should be\u2013where do you start?<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-revenue-recognition-automation-must-haves\">Revenue recognition automation must-haves<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Relying on a few <a href=\"https:\/\/www.sage.com\/en-us\/blog\/ifrs-15-compliance-for-saas-and-software-companies-a-2022-refresher\/\n\">revenue recognition best practices<\/a> can tremendously speed up your transition to a streamlined approach:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Automate each step for revenue recognition mandated under ASC 606. Anything less opens companies up to serious regulatory liabilities.&nbsp;<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1435\" height=\"806\" src=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/03\/image-69.png\" alt=\"\" class=\"wp-image-27268\" srcset=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/03\/image-69.png 1435w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/03\/image-69-768x431.png 768w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/03\/image-69-684x384.png 684w\" sizes=\"auto, (max-width: 1435px) 100vw, 1435px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Be able to precisely identify contract obligations, even in novel cloud-based or hybrid arrangements.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Be able to handle the nuances of backlog disclosure requirements.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Equip yourself to handle any post-contract-support (PCS) obligations your organization might carry.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Unfortunately, QuickBooks can&#8217;t help you with all of these requirements.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-to-bypass-quickbooks-revenue-recognition-limits\">How to bypass QuickBooks revenue recognition limits<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Sage Intacct helps SaaS accounting teams handle revenue recognition far more completely, easily, and quickly than QuickBooks can. It\u2019s a one-stop solution for all your ASC 606 and IFRS 15 compliance needs.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Have you been feeling like it might be time to upgrade from QuickBooks?<a href=\"https:\/\/www.sage.com\/en-us\/sage-business-cloud\/intacct\/resources\/?Industry=Subscription%20and%20SaaS\n\"> Learn more on the steps to navigate the new ASC606 and IFRS 15 revenue recognition standards<\/a><\/p>\n\n\n<div class=\"single-cta\">\n\t<div class=\"single-cta__positioner on-scroll-highlight__target\">\n\t\t<div class=\"single-cta__wrapper has-dark-background-color\">\n\t\t\t<div class=\"single-cta__content\">\n\t\t\t\t\t\t\t\t<h2 class=\"single-cta__title h3\">Subscribe to our Sage Advice Newsletter<\/h2>\n\n\t\t\t\t\t\t\t\t\t<div class=\"single-cta__description\">\n\t\t\t\t\t\t<p>Get our latest business advice delivered directly to your 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https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1338373163-1215x810.jpg 1215w\" sizes=\"auto, (min-width: 48em) 250px, (min-width: 30em) 100vw, 100vw\" \/>\t\t\t\n\t\t\t\n\t\t\t\t\t<\/figure>\n\n\t\t\n\t\t\t\t\t<div class=\"card-post__meta\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"posted-on \"><time class=\"entry-date published\" datetime=\"2026-05-20T07:46:54-04:00\">May 20, 2026<\/time><\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"reading-time\">9 min read<\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\n\t\t<p class=\"card-post__title h5\">\n\t\t\tCloud versus desktop accounting: Which is right for you?\t\t<\/p>\n\n\t\t\t<\/a>\n\t\n\t\n\t\t\n\t\n\t<\/article>\n\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\t<div class=\"col col-6 col-lg-3 card-grid__item\">\n\t\t\t\t\t\t<article\n\t\tclass=\"card-post related-post related-post-3 post-36402 post type-post status-publish format-standard has-post-thumbnail hentry category-money-matters tag-accounting-101 tag-boss-your-business tag-business-continuity tag-cash-flow tag-cloud-technology tag-food-beverage tag-growing-a-business tag-productivity tag-small-business tag-starting-a-business tag-staying-competitive business_type-small-business business_type-growing-business industry-food-beverage\"\n>\n\t\t\t<a\n\t\t\tclass=\"card-post__link\"\n\t\t\thref=\"https:\/\/www.sage.com\/en-us\/blog\/restaurant-franchise-accounting\/\"\n\t\t\t\t\t>\n\t\t\t<figure class=\"card-post__media\">\n\t\t\t\t\t\t\t<img decoding=\"async\" width=\"684\" height=\"384\" src=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2022\/04\/GettyImages-1214156032-684x384.jpg\" class=\"card-post__image\" alt=\"Chef on duty\" loading=\"lazy\" srcset=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2022\/04\/GettyImages-1214156032-684x384.jpg 684w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2022\/04\/GettyImages-1214156032-768x432.jpg 768w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2022\/04\/GettyImages-1214156032-1440x810.jpg 1440w\" sizes=\"auto, (min-width: 48em) 250px, (min-width: 30em) 100vw, 100vw\" \/>\t\t\t\n\t\t\t\n\t\t\t\t\t<\/figure>\n\n\t\t\n\t\t\t\t\t<div class=\"card-post__meta\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"posted-on \"><time class=\"entry-date published\" datetime=\"2026-05-01T07:05:27-04:00\">May 1, 2026<\/time><\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"reading-time\">11 min read<\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\n\t\t<p class=\"card-post__title h5\">\n\t\t\tRestaurant franchise accounting best practices and tips\t\t<\/p>\n\n\t\t\t<\/a>\n\t\n\t\n\t\t\n\t\n\t<\/article>\n\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\t<div class=\"col col-6 col-lg-3 card-grid__item\">\n\t\t\t\t\t\t<article\n\t\tclass=\"card-post related-post related-post-4 post-36251 post type-post status-publish format-standard has-post-thumbnail hentry category-strategy-legal-operations category-technology-innovation tag-automation tag-business-strategy tag-cloud-technology tag-technology business_type-small-business business_type-growing-business industry-healthcare industry-technology\"\n>\n\t\t\t<a\n\t\t\tclass=\"card-post__link\"\n\t\t\thref=\"https:\/\/www.sage.com\/en-us\/blog\/data-integration-in-senior-living\/\"\n\t\t\t\t\t>\n\t\t\t<figure class=\"card-post__media\">\n\t\t\t\t\t\t\t<img decoding=\"async\" width=\"684\" height=\"384\" src=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1468520185-684x384.jpg\" class=\"card-post__image\" alt=\"\" loading=\"lazy\" srcset=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1468520185-684x384.jpg 684w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1468520185-768x479.jpg 768w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1468520185-1297x810.jpg 1297w\" sizes=\"auto, (min-width: 48em) 250px, (min-width: 30em) 100vw, 100vw\" \/>\t\t\t\n\t\t\t\n\t\t\t\t\t<\/figure>\n\n\t\t\n\t\t\t\t\t<div class=\"card-post__meta\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"posted-on \"><time class=\"entry-date published\" datetime=\"2026-04-23T05:36:17-04:00\">April 23, 2026<\/time><\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"reading-time\">12 min read<\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\n\t\t<p class=\"card-post__title h5\">\n\t\t\tData integration in senior living: What it is and why it matters\t\t<\/p>\n\n\t\t\t<\/a>\n\t\n\t\n\t\t\n\t\n\t<\/article>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t<\/div>\n<\/section>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Revenue recognition can be tough for SaaS\u2013especially with QuickBooks. This post covers the ins and outs of revenue recognition automation.<\/p>\n","protected":false},"author":1433,"featured_media":16562,"menu_order":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_yoast_wpseo_is_cornerstone":"","_yoast_wpseo_meta-robots-noindex":"","_yoast_wpseo_meta-robots-nofollow":"","_yoast_wpseo_opengraph-title":"","_yoast_wpseo_opengraph-description":"","_yoast_wpseo_opengraph-image":"","_yoast_wpseo_opengraph-image-id":"","_yoast_wpseo_twitter-title":"","_yoast_wpseo_twitter-description":"","_yoast_wpseo_twitter-image":"","_yoast_wpseo_twitter-image-id":"","_yoast_wpseo_schema_page_type":"","_yoast_wpseo_schema_article_type":"","_sage_video":false,"_yoast_wpseo_focuskeywords":"","_yoast_wpseo_keywordsynonyms":"","_yoast_wpseo_primary_category":"48","post_featured_image_hide":false,"sage_hide_published_date":false,"sage_hide_read_time":false,"sage_hide_share_buttons":false,"_pwl_sage_podcast_buzzsprout_src":"","footnotes":""},"categories":[48],"tags":[346],"business_type":[41],"lilypad":[],"context":[],"industry":[],"persona":[],"imagine_tag":[440],"coauthors":[599],"class_list":["post-16556","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-technology-innovation","tag-cloud-technology","business_type-growing-business"],"sage_meta":{"region":"en-us","author_name":"David Appel","featured_image":"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/03\/GettyImages-863559022.jpg","imagine_tags":{"440":"Intacct Financial Services"}},"distributor_meta":false,"distributor_terms":false,"distributor_media":false,"distributor_original_site_name":"Sage Advice US","distributor_original_site_url":"https:\/\/www.sage.com\/en-us\/blog","push-errors":false,"_links":{"self":[{"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/posts\/16556","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/users\/1433"}],"replies":[{"embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/comments?post=16556"}],"version-history":[{"count":0,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/posts\/16556\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/media\/16562"}],"wp:attachment":[{"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/media?parent=16556"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/categories?post=16556"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/tags?post=16556"},{"taxonomy":"business_type","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/business_type?post=16556"},{"taxonomy":"lilypad","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/lilypad?post=16556"},{"taxonomy":"context","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/context?post=16556"},{"taxonomy":"industry","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/industry?post=16556"},{"taxonomy":"persona","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/persona?post=16556"},{"taxonomy":"imagine_tag","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/imagine_tag?post=16556"},{"taxonomy":"author","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/coauthors?post=16556"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}