{"id":23456,"date":"2026-07-31T07:18:42","date_gmt":"2026-07-31T11:18:42","guid":{"rendered":"https:\/\/www.sage.com\/en-us\/blog\/?p=23456"},"modified":"2026-07-31T07:18:45","modified_gmt":"2026-07-31T11:18:45","slug":"how-to-write-an-invoice","status":"publish","type":"post","link":"https:\/\/www.sage.com\/en-us\/blog\/how-to-write-an-invoice\/","title":{"rendered":"How to write an invoice and what to include"},"content":{"rendered":"<header class=\"entry-header has-dark-background-color entry-header--standard entry-header--has-illustration entry-header--has-illustration--standard\">\n\t<div class=\"container\">\n\t\t<div class=\"entry-header__row row align-center\">\n\t\t\t<div class=\"col col-lg-7 col-xlg-6 entry-header__content\">\n\t\t\t\t\t\t\t<div class=\"component component-single-header\">\n\t\t\t\t\t\t\t\t\t\t<div class=\"entry-header__misc text--subtitle text--uppercase text--small\">\n\t\t\t\t\t\t\t<a href=\"https:\/\/www.sage.com\/en-us\/blog\/category\/money-matters\/\" class=\"entry-header__link\">Money Matters<\/a>\t\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t<div class=\"entry-title-wrapper\">\n\t\t\t\t\t<h1 class=\"entry-title\">\n\t\t\t\t\t\tHow to write an invoice and what to include\t\t\t\t\t<\/h1>\n\t\t\t\t<\/div>\n\n\t\t\t\t\t\t\t\t\t<p class=\"entry-header__description\">\n\t\t\t\t\t\tLearn how to write an invoice with our practical guide. Discover what to include, common payment terms, invoice types, and tips to help you create professional invoices and get paid faster.\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t<\/div>\n\n\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t<\/div>\n\t\t<div class=\"single-post-details container\">\n\t\t<div class=\"col\">\n\t\t\t<span class=\"posted-on \">Published <time class=\"entry-date published\" datetime=\"2026-07-31T07:18:42-04:00\">July 31, 2026<\/time><\/span><span class=\"reading-time\"> min read<\/span>\n\t\t<button\n\t\t\ttype=\"button\"\n\t\t\tclass=\"social-share-button button button--icon button--secondary js-social-share-button\"\n\t\t\tdata-share-title=\"How to write an invoice and what to include\"\n\t\t\tdata-share-url=\"https:\/\/www.sage.com\/en-us\/blog\/how-to-write-an-invoice\/\"\n\t\t\tdata-share-text=\"Please read this interesting article\"\n\t\t>\n\t\t\t<span class=\"social-share-button__share-label\">Share<\/span>\n\t\t\t<span class=\"social-share-button__copy-label\" hidden>Copy Link<\/span>\n\t\t\t<span class=\"social-share-button__copy-tooltip\" aria-hidden=\"true\" hidden>Copied<\/span>\n\t\t<\/button>\n\n\t\t\t\t<\/div>\n\t<\/div>\n\t<\/header>\n\n\n\n<div class=\"wp-block-post-author has-dark-background-color alignfull\">\n\t<div class=\"container\">\n\t\t<div class=\"col\">\n\t\t\t\t\t\t\t<div class=\"co-authors\">\n\t\t\t\t\t\n\t\t<div class=\"entry-author-wrapper\">\n\t\t\t<a class=\"entry-author\" href=\"https:\/\/www.sage.com\/en-us\/blog\/author\/yassirmalik\/\">\n\t\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"40\" height=\"40\" src=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/03\/Yassir-Malik.jpg\" class=\"entry-author__image\" alt=\"yassir-malik-profile-picture\" \/>\t\t\t\t<span class=\"entry-author__name\">Yassir Malik<\/span>\n\t\t\t<\/a>\n\n\t\t\t\t\t<\/div>\n\n\t\t\n\t\t<div class=\"entry-author-wrapper\">\n\t\t\t<a class=\"entry-author\" href=\"https:\/\/www.sage.com\/en-us\/blog\/author\/joechurchwoods\/\">\n\t\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"40\" height=\"40\" src=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2025\/05\/Joe-Yard-2-crop-350x350.jpg\" class=\"entry-author__image\" alt=\"Joe Church Woods\" \/>\t\t\t\t<span class=\"entry-author__name\">Joe Church Woods<\/span>\n\t\t\t<\/a>\n\n\t\t\t\t\t<\/div>\n\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t<\/div>\n<\/div>\n\n\n\n<section class=\"wp-block-sage-article-update\"><div class=\"sage-article-update__inner\"><p>This article was originally published on June 12, 2024 but has been refreshed and re-published with new content in July 2026.<\/p><\/div><\/section>\n\n\n\n<p class=\"wp-block-paragraph\">Getting paid for your hard work starts with sending a clear, accurate invoice.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Invoices with issues like missing information, unclear payment terms, or simple formatting mistakes can lead to delayed payment and create unnecessary back-and-forth with your customers.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Fortunately, writing an invoice is straightforward once you know what information to include. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Whether you&#8217;re a freelancer, small business owner, or growing company, we can help you understand how to write up an invoice, different types of invoices, what they contain, common payment terms and payment methods, and best practices for sending invoices professionally.<\/p>\n\n\n<section id=\"key-takeaways\" class=\"wp-block-sage-key-takeaways\"><div class=\"sage-key-takeaways__inner\"><h2 class=\"wp-block-heading has-h-3-font-size\">Key takeaways<\/h2>\n<ul class=\"wp-block-list\">\n<li>Include all essential details in an invoice, such as your business and customer information, invoice number, itemized charges, payment terms, and total amount due.<\/li>\n\n\n\n<li>Choose the invoice type and payment terms that best suit your business and customer relationship.<\/li>\n\n\n\n<li>Send invoices promptly as a PDF file with clear payment instructions to help reduce payment delays.<\/li>\n\n\n\n<li>Follow up on overdue invoices using a consistent process to improve your chances of getting paid on time.<\/li>\n<\/ul>\n<\/div><\/section>\n\n\n<h3 id=\"h-here-s-what-we-ll-cover\" class=\"wp-block-heading\">Here&#8217;s what we&#8217;ll cover:<\/h3>\n\n\n<?xml encoding=\"utf-8\" ?><div class=\"wp-block-yoast-seo-table-of-contents yoast-table-of-contents\"><ul><li><a href=\"#invoice\" data-level=\"2\">What is an invoice?<\/a><\/li><li><a href=\"#standard\" data-level=\"2\">What should you include on a standard invoice?<\/a><\/li><li><a href=\"#types\" data-level=\"2\">Different types of invoices<\/a><\/li><li><a href=\"#example\" data-level=\"2\">Example invoices<\/a><\/li><li><a href=\"#terms\" data-level=\"2\">What are the most common invoice payment terms?<\/a><\/li><li><a href=\"#methods\" data-level=\"2\">What are the most common invoice payment methods?<\/a><\/li><li><a href=\"#sending\" data-level=\"2\">What&#8217;s the best way to send an invoice?<\/a><\/li><li><a href=\"#paid\" data-level=\"2\">How do you make sure invoices are paid on time?<\/a><\/li><li><a href=\"#h-faqs-about-invoices\" data-level=\"2\">FAQs about invoices<\/a><\/li><li><a href=\"#h-related-articles\" data-level=\"2\">Related articles<\/a><\/li><\/ul><\/div>\n\n\n\n<h2 id=\"invoice\" class=\"wp-block-heading\">What is an invoice?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">An invoice is a document that a business sends to a client or customer to request payment for products sold or services provided. It includes the total amount due and the information the customer needs to review and process the payment.<\/p>\n\n\n\n<h4 id=\"h-a-standard-invoice-must-show\" class=\"wp-block-heading\">A standard invoice must show:<\/h4>\n\n\n<div class=\"lottie-animation\">\n\t<figure class=\"lottie-animation__figure\" data-sage-lottie-animation=\"{&quot;id&quot;:&quot;lottie-bdcd0051-114d-4f35-a8de-8a5b7fb300dc&quot;,&quot;playOn&quot;:&quot;pageLoad&quot;,&quot;loop&quot;:false,&quot;controls&quot;:true,&quot;speed&quot;:1,&quot;width&quot;:&quot;&quot;,&quot;mode&quot;:&quot;forward&quot;,&quot;animationData&quot;:{&quot;file&quot;:31145,&quot;src&quot;:&quot;https:\\\/\\\/www.sage.com\\\/en-us\\\/blog\\\/wp-content\\\/uploads\\\/sites\\\/2\\\/2025\\\/06\\\/how-to-create-an-invoice.json&quot;}}\">\n\t\t\t\t\t<div class=\"lottie-animation__controls\">\n\t\t\t\t<button class=\"lottie-animation__control lottie-animation__control--play\">\n\t\t\t\t\t<span class=\"screen-reader-text\">Play animation<\/span>\n\t\t\t\t<\/button>\n\t\t\t\t<button class=\"lottie-animation__control lottie-animation__control--pause\">\n\t\t\t\t\t<span class=\"screen-reader-text\">Pause animation<\/span>\n\t\t\t\t<\/button>\n\t\t\t<\/div>\n\t\t\t<\/figure>\n<\/div>\n\n\n\n<h2 id=\"standard\" class=\"wp-block-heading\">What should you include on a standard invoice?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Standard invoices should typically include:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>\u2018Invoice\u2019<\/li>\n\n\n\n<li>Your company name and contact details<\/li>\n\n\n\n<li>Customer\u2019s name and address<\/li>\n\n\n\n<li>Invoice date<\/li>\n\n\n\n<li>Invoice number<\/li>\n\n\n\n<li>Purchase Order (PO) number (if applicable)<\/li>\n\n\n\n<li>Invoice due date<\/li>\n\n\n\n<li>Description of items sold, or services provided<\/li>\n\n\n\n<li>Date goods supplied <\/li>\n\n\n\n<li>Total amount due<\/li>\n\n\n\n<li>Sales tax (if applicable)<\/li>\n\n\n\n<li>Accepted payment methods<\/li>\n\n\n\n<li>Payment terms<\/li>\n\n\n\n<li>Notes (if needed)<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">Here&#8217;s a closer look at each of these elements:<\/p>\n\n\n\n<h3 id=\"h-1-the-word-invoice\" class=\"wp-block-heading\">1. The word \u2018invoice\u2019<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Include the word &#8220;invoice&#8221; near the top of the document to differentiate it from a receipt, an order, or a quote.<\/p>\n\n\n\n<h3 id=\"h-2-your-company-name-and-contact-details\" class=\"wp-block-heading\">2. Your company name and contact details<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">An invoice should include your company\u2019s name, business address, and contact details, including phone number and email address.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This allows your customer to contact you if they have questions about the invoice or order.<\/p>\n\n\n\n<h3 id=\"h-3-your-customer-s-name-and-contact-details\" class=\"wp-block-heading\">3. Your customer\u2019s name and contact details<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Address the invoice to your customer and include their contact details.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Accurate customer information helps ensure the invoice reaches the correct person for processing.<\/p>\n\n\n\n<h3 id=\"h-4-invoice-date\" class=\"wp-block-heading\">4. Invoice date<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The invoice date is the date the invoice was created, not when the goods or services were provided.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Payment terms are based on the invoice date, so including this helps you and your customer know when payment is due.\u00a0<\/p>\n\n\n\n<h3 id=\"h-5-invoice-number\" class=\"wp-block-heading\">5. Invoice number<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Each invoice should have a unique invoice number to avoid accidental duplication.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It&#8217;s best to use sequential numbering so each invoice can be accurately tracked and accounted for.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Invoice numbers can contain letters and numbers.<\/p>\n\n\n\n<h3 id=\"h-6-po-number-if-applicable\" class=\"wp-block-heading\">6. PO number (if applicable)<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Your customer may use purchase orders to approve and track purchases, although not every business does.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If your customer provides a PO number, include it on the invoice. This allows them to match the invoice with the approved purchase and can help speed up the payment process.<\/p>\n\n\n\n<h3 id=\"h-7-invoice-due-date\" class=\"wp-block-heading\">7. Invoice due date<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The invoice due date is the latest date your customer should pay. This date is based on your payment terms.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For example, if the agreed payment term is <a href=\"https:\/\/www.sage.com\/en-us\/blog\/net-30-payment-terms\/\" target=\"_blank\" rel=\"noreferrer noopener\">net 30<\/a> and the invoice date is July 1, the invoice due date would be July 31.<\/p>\n\n\n\n<h3 id=\"h-8-description-of-items-sold-including-quantity-and-unit-price\" class=\"wp-block-heading\">8. Description of items sold, including quantity and unit price<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Include a brief but clear and meaningful description of:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Items or services sold<\/li>\n\n\n\n<li>Quantity of items or services<\/li>\n\n\n\n<li>Price per unit<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">This helps your customer verify that what was ordered matches what was invoiced.<\/p>\n\n\n\n<h3 id=\"h-9-date-good-supplied\" class=\"wp-block-heading\">9. Date good supplied<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">If goods are supplied on a different date from the invoice date, include the date they were delivered to your customer.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This information is usually added alongside the relevant goods description and helps your customer identify which items are being invoiced.<\/p>\n\n\n\n<h3 id=\"h-10-total-amount-due\" class=\"wp-block-heading\">10. Total amount due<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">In addition to the price per unit, your invoice should clearly show the total amount due for all items or services.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Displaying the total amount due makes it easy for your customer to verify the amount payable.<\/p>\n\n\n\n<h3 id=\"h-11-sales-tax-amount-if-applicable\" class=\"wp-block-heading\">11. Sales tax amount (if applicable)<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">If your business is registered in a state with sales tax and your goods or services are taxable, you must include the appropriate sales tax on the invoice and collect it from your customer.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Five states don&#8217;t charge state sales tax: Alaska, Delaware, Montana, New Hampshire, and Oregon. However, local jurisdictions (towns, cities, and counties) may still impose local sales taxes.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Sales tax requirements vary depending on where your business operates and what you&#8217;re invoicing for.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You should consult a tax professional to make sure you understand how sales tax applies to your business.<\/p>\n\n\n\n<h3 id=\"h-12-accepted-payment-methods\" class=\"wp-block-heading\">12. Accepted payment methods<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Include the different ways your customer can pay the invoice.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Common payment methods include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Cash<\/li>\n\n\n\n<li>Check<\/li>\n\n\n\n<li>Credit card<\/li>\n\n\n\n<li>Bank transfer (ACH)<\/li>\n\n\n\n<li>Online payment (PayPal or Zelle)<\/li>\n\n\n\n<li>Mobile payments (Apple Pay)<\/li>\n\n\n\n<li>E-wallets (Venmo)<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Some <a href=\"https:\/\/www.sage.com\/en-us\/accounting-software\/\" target=\"_blank\" rel=\"noreferrer noopener\">accounting software<\/a> providers, including Sage, offer <a href=\"https:\/\/www.sage.com\/en-us\/integrated-payment-solutions\/\" target=\"_blank\" rel=\"noreferrer noopener\">integrated payment solutions<\/a> that let you add a Pay Now button to your invoices, making it easier for customers to pay.<\/p>\n\n\n\n<h3 id=\"h-13-payment-terms\" class=\"wp-block-heading\">13. Payment terms<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Clearly state your payment terms on every invoice.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Although they aren&#8217;t always required, payment terms set expectations, remind customers when payment is due, and can help reduce payment delays.<\/p>\n\n\n\n<h3 id=\"h-14-notes\" class=\"wp-block-heading\">14. Notes<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Use the notes section for any additional information that helps clarify the transaction or next steps.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This could include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>A thank you note<\/li>\n\n\n\n<li>Terms and conditions of the sale<\/li>\n\n\n\n<li>Return and refund procedures<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">If you&#8217;re only sending a few invoices each month, <a href=\"https:\/\/www.sage.com\/en-us\/blog\/simple-free-invoice-template\/\" target=\"_blank\" rel=\"noreferrer noopener\">invoice templates<\/a> can help you write up professional invoices quickly.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">As your business grows, or if you&#8217;re sending more than five to ten invoices each month, <a href=\"https:\/\/www.sage.com\/en-us\/sage-business-cloud\/intacct-1\/\" target=\"_blank\" rel=\"noreferrer noopener\">finance software<\/a> can help by customizing and automating invoicing, sending payment reminders, and supporting better cash flow management.<\/p>\n\n\n<div class=\"lottie-animation\">\n\t<figure class=\"lottie-animation__figure\" data-sage-lottie-animation=\"{&quot;id&quot;:&quot;lottie-cf3d7946-83aa-4708-a624-a60d5db8a95f&quot;,&quot;playOn&quot;:&quot;pageLoad&quot;,&quot;loop&quot;:false,&quot;controls&quot;:true,&quot;speed&quot;:1,&quot;width&quot;:&quot;&quot;,&quot;mode&quot;:&quot;forward&quot;,&quot;animationData&quot;:{&quot;file&quot;:31135,&quot;src&quot;:&quot;https:\\\/\\\/www.sage.com\\\/en-us\\\/blog\\\/wp-content\\\/uploads\\\/sites\\\/2\\\/2025\\\/06\\\/banner_v1.json&quot;}}\">\n\t\t\t\t\t<div class=\"lottie-animation__controls\">\n\t\t\t\t<button class=\"lottie-animation__control lottie-animation__control--play\">\n\t\t\t\t\t<span class=\"screen-reader-text\">Play animation<\/span>\n\t\t\t\t<\/button>\n\t\t\t\t<button class=\"lottie-animation__control lottie-animation__control--pause\">\n\t\t\t\t\t<span class=\"screen-reader-text\">Pause animation<\/span>\n\t\t\t\t<\/button>\n\t\t\t<\/div>\n\t\t\t<\/figure>\n<\/div>\n\n\n\n<h2 id=\"types\" class=\"wp-block-heading\">Different types of invoices<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Although every invoice serves the same purpose, the type of invoice you should use depends on where you are in the transaction and how your business bills customers.<\/p>\n\n\n\n<h3 id=\"h-pro-forma-invoice\" class=\"wp-block-heading\">Pro forma invoice<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">A pro forma invoice is sent before goods are delivered or services are provided. It gives your customer an estimate of the expected costs but doesn&#8217;t request payment.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Pro forma invoices are commonly used for:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>International shipments for customs clearance<\/li>\n\n\n\n<li>Quotes for potential orders<\/li>\n\n\n\n<li>Custom orders<\/li>\n\n\n\n<li>Insurance coverage for valuable shipments<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">To avoid confusion, clearly label the document with the words \u201cPro forma invoice.\u201d<\/p>\n\n\n\n<h3 id=\"h-interim-or-progress-invoice\" class=\"wp-block-heading\">Interim or progress invoice<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Businesses working on long-term projects may issue interim or progress invoices at agreed-upon project milestones.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">They&#8217;re commonly used for projects such as:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Large-scale construction<\/li>\n\n\n\n<li>Software or technology implementations<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Progress invoicing helps businesses maintain cash flow throughout a project instead of waiting until the work is complete to receive payment.<\/p>\n\n\n\n<h3 id=\"h-final-invoice\" class=\"wp-block-heading\">Final invoice<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">A final invoice is issued once a project or transaction has been completed. It&#8217;s most commonly used after interim or progress invoices.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The final invoice summarizes previous interim invoices and shows any remaining balance due.<\/p>\n\n\n\n<h3 id=\"h-credit-memo\" class=\"wp-block-heading\">Credit memo<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">A credit memo (or credit invoice) reduces the amount originally billed to a customer.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You might issue a credit memo when:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>A customer was overcharged<\/li>\n\n\n\n<li>Goods arrive damaged or defective<\/li>\n\n\n\n<li>Incorrect items were supplied<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">The credit memo allows the customer to offset the original invoice.<\/p>\n\n\n\n<h3 id=\"h-debit-memo\" class=\"wp-block-heading\">Debit memo<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Unlike a credit memo, a debit memo increases the amount originally billed.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Businesses may issue a debit memo to cover:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Interest or late late payment fees<\/li>\n\n\n\n<li>Additional freight or shipping charges (not on the original invoice)<\/li>\n\n\n\n<li>Variable cost adjustments based on usage or consumption<\/li>\n<\/ul>\n\n\n\n<h3 id=\"h-recurring-invoice\" class=\"wp-block-heading\">Recurring invoice<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Recurring invoices bill the same customer for the same amount at regular intervals.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">They&#8217;re commonly used for:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Subscription services<\/li>\n\n\n\n<li>Retainers<\/li>\n\n\n\n<li>Membership fees<\/li>\n\n\n\n<li>Software licenses<\/li>\n\n\n\n<li>Accounting services<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Many <a href=\"https:\/\/www.sage.com\/en-us\/accounting-software\/invoicing\/\" target=\"_blank\" rel=\"noreferrer noopener\">cloud-based invoicing solutions<\/a> can automate recurring invoices, send them automatically, and issue payment reminders if they become overdue.<\/p>\n\n\n\n<h3 id=\"h-past-due-invoice\" class=\"wp-block-heading\">Past due invoice<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">A past due invoice is sent when a customer has missed the payment deadline on the original invoice.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Include the words \u201cPast Due Invoice\u201d near the top of the document.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You may also include any applicable late payment charges instead of issuing a separate debit memo.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Note that a past due invoice is different from an outstanding invoice. An outstanding invoice is unpaid but not yet overdue, while a past due invoice remains unpaid after its due date.<\/p>\n\n\n\n<h3 id=\"h-electronic-invoicing\" class=\"wp-block-heading\">Electronic invoicing<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Sending invoices electronically can speed up your collections process by avoiding delays from mailing a physical invoice.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Invoices arrive immediately at your client\u2019s inbox and can be accessed from anywhere.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Electronic invoices may lead to receiving payments faster and improving your cash flow.<\/p>\n\n\n\n<h2 id=\"example\" class=\"wp-block-heading\">Example invoices<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Although every invoice should include the same core information, the layout and level of detail can vary depending on what you&#8217;re billing.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">These examples show how different businesses present the required information while keeping invoices clear and easy to process.<\/p>\n\n\n\n<h3 id=\"h-service-based-llc\" class=\"wp-block-heading\">Service-based LLC<\/h3>\n\n\n\n<figure data-wp-context=\"{&quot;imageId&quot;:&quot;6a85999b4d5d0&quot;}\" data-wp-interactive=\"core\/image\" data-wp-key=\"6a85999b4d5d0\" class=\"wp-block-image wp-lightbox-container\"><img loading=\"lazy\" decoding=\"async\" width=\"716\" height=\"810\" data-wp-class--hide=\"state.isContentHidden\" data-wp-class--show=\"state.isContentVisible\" data-wp-init=\"callbacks.setButtonStyles\" data-wp-on--click=\"actions.showLightbox\" data-wp-on--load=\"callbacks.setButtonStyles\" data-wp-on--pointerdown=\"actions.preloadImage\" data-wp-on--pointerenter=\"actions.preloadImageWithDelay\" data-wp-on--pointerleave=\"actions.cancelPreload\" data-wp-on-window--resize=\"callbacks.setButtonStyles\" src=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/06\/invoice-example-01-716x810.jpg\" alt=\"A sample invoice for a service-based LLC\" class=\"wp-image-23441\" srcset=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/06\/invoice-example-01-716x810.jpg 716w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/06\/invoice-example-01-679x768.jpg 679w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/06\/invoice-example-01-768x869.jpg 768w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/06\/invoice-example-01-1357x1536.jpg 1357w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/06\/invoice-example-01.jpg 1458w\" sizes=\"auto, (max-width: 716px) 100vw, 716px\" \/><button\n\t\t\tclass=\"lightbox-trigger\"\n\t\t\ttype=\"button\"\n\t\t\taria-haspopup=\"dialog\"\n\t\t\tdata-wp-bind--aria-label=\"state.thisImage.triggerButtonAriaLabel\"\n\t\t\tdata-wp-init=\"callbacks.initTriggerButton\"\n\t\t\tdata-wp-on--click=\"actions.showLightbox\"\n\t\t\tdata-wp-style--right=\"state.thisImage.buttonRight\"\n\t\t\tdata-wp-style--top=\"state.thisImage.buttonTop\"\n\t\t>\n\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" fill=\"none\" viewBox=\"0 0 12 12\">\n\t\t\t\t<path fill=\"#fff\" d=\"M2 0a2 2 0 0 0-2 2v2h1.5V2a.5.5 0 0 1 .5-.5h2V0H2Zm2 10.5H2a.5.5 0 0 1-.5-.5V8H0v2a2 2 0 0 0 2 2h2v-1.5ZM8 12v-1.5h2a.5.5 0 0 0 .5-.5V8H12v2a2 2 0 0 1-2 2H8Zm2-12a2 2 0 0 1 2 2v2h-1.5V2a.5.5 0 0 0-.5-.5H8V0h2Z\" \/>\n\t\t\t<\/svg>\n\t\t<\/button><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">This example focuses on professional services rather than physical products, using service descriptions and a simple billing summary.<\/p>\n\n\n\n<h3 id=\"h-goods-based-llc\" class=\"wp-block-heading\">Goods-based LLC<\/h3>\n\n\n\n<figure data-wp-context=\"{&quot;imageId&quot;:&quot;6a85999b4e3b3&quot;}\" data-wp-interactive=\"core\/image\" data-wp-key=\"6a85999b4e3b3\" class=\"wp-block-image wp-lightbox-container\"><img loading=\"lazy\" decoding=\"async\" width=\"716\" height=\"810\" data-wp-class--hide=\"state.isContentHidden\" data-wp-class--show=\"state.isContentVisible\" data-wp-init=\"callbacks.setButtonStyles\" data-wp-on--click=\"actions.showLightbox\" data-wp-on--load=\"callbacks.setButtonStyles\" data-wp-on--pointerdown=\"actions.preloadImage\" data-wp-on--pointerenter=\"actions.preloadImageWithDelay\" data-wp-on--pointerleave=\"actions.cancelPreload\" data-wp-on-window--resize=\"callbacks.setButtonStyles\" src=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/06\/invoice-example-02-716x810.jpg\" alt=\"A sample invoice for goods-based LLC\" class=\"wp-image-23442\" srcset=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/06\/invoice-example-02-716x810.jpg 716w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/06\/invoice-example-02-679x768.jpg 679w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/06\/invoice-example-02-768x869.jpg 768w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/06\/invoice-example-02-1357x1536.jpg 1357w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/06\/invoice-example-02.jpg 1458w\" sizes=\"auto, (max-width: 716px) 100vw, 716px\" \/><button\n\t\t\tclass=\"lightbox-trigger\"\n\t\t\ttype=\"button\"\n\t\t\taria-haspopup=\"dialog\"\n\t\t\tdata-wp-bind--aria-label=\"state.thisImage.triggerButtonAriaLabel\"\n\t\t\tdata-wp-init=\"callbacks.initTriggerButton\"\n\t\t\tdata-wp-on--click=\"actions.showLightbox\"\n\t\t\tdata-wp-style--right=\"state.thisImage.buttonRight\"\n\t\t\tdata-wp-style--top=\"state.thisImage.buttonTop\"\n\t\t>\n\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" fill=\"none\" viewBox=\"0 0 12 12\">\n\t\t\t\t<path fill=\"#fff\" d=\"M2 0a2 2 0 0 0-2 2v2h1.5V2a.5.5 0 0 1 .5-.5h2V0H2Zm2 10.5H2a.5.5 0 0 1-.5-.5V8H0v2a2 2 0 0 0 2 2h2v-1.5ZM8 12v-1.5h2a.5.5 0 0 0 .5-.5V8H12v2a2 2 0 0 1-2 2H8Zm2-12a2 2 0 0 1 2 2v2h-1.5V2a.5.5 0 0 0-.5-.5H8V0h2Z\" \/>\n\t\t\t<\/svg>\n\t\t<\/button><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">This invoice includes itemized products, quantities, unit prices, sales tax, and shipping information, details commonly needed when billing for physical goods.<\/p>\n\n\n\n<h3 id=\"h-service-based-small-business\" class=\"wp-block-heading\">Service-based small business<\/h3>\n\n\n\n<figure data-wp-context=\"{&quot;imageId&quot;:&quot;6a85999b4f06a&quot;}\" data-wp-interactive=\"core\/image\" data-wp-key=\"6a85999b4f06a\" class=\"wp-block-image wp-lightbox-container\"><img loading=\"lazy\" decoding=\"async\" width=\"716\" height=\"810\" data-wp-class--hide=\"state.isContentHidden\" data-wp-class--show=\"state.isContentVisible\" data-wp-init=\"callbacks.setButtonStyles\" data-wp-on--click=\"actions.showLightbox\" data-wp-on--load=\"callbacks.setButtonStyles\" data-wp-on--pointerdown=\"actions.preloadImage\" data-wp-on--pointerenter=\"actions.preloadImageWithDelay\" data-wp-on--pointerleave=\"actions.cancelPreload\" data-wp-on-window--resize=\"callbacks.setButtonStyles\" src=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/06\/invoice-example-03-716x810.jpg\" alt=\"A sample invoice for a service-based small business\" class=\"wp-image-23443\" srcset=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/06\/invoice-example-03-716x810.jpg 716w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/06\/invoice-example-03-679x768.jpg 679w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/06\/invoice-example-03-768x869.jpg 768w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/06\/invoice-example-03-1357x1536.jpg 1357w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/06\/invoice-example-03.jpg 1458w\" sizes=\"auto, (max-width: 716px) 100vw, 716px\" \/><button\n\t\t\tclass=\"lightbox-trigger\"\n\t\t\ttype=\"button\"\n\t\t\taria-haspopup=\"dialog\"\n\t\t\tdata-wp-bind--aria-label=\"state.thisImage.triggerButtonAriaLabel\"\n\t\t\tdata-wp-init=\"callbacks.initTriggerButton\"\n\t\t\tdata-wp-on--click=\"actions.showLightbox\"\n\t\t\tdata-wp-style--right=\"state.thisImage.buttonRight\"\n\t\t\tdata-wp-style--top=\"state.thisImage.buttonTop\"\n\t\t>\n\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" fill=\"none\" viewBox=\"0 0 12 12\">\n\t\t\t\t<path fill=\"#fff\" d=\"M2 0a2 2 0 0 0-2 2v2h1.5V2a.5.5 0 0 1 .5-.5h2V0H2Zm2 10.5H2a.5.5 0 0 1-.5-.5V8H0v2a2 2 0 0 0 2 2h2v-1.5ZM8 12v-1.5h2a.5.5 0 0 0 .5-.5V8H12v2a2 2 0 0 1-2 2H8Zm2-12a2 2 0 0 1 2 2v2h-1.5V2a.5.5 0 0 0-.5-.5H8V0h2Z\" \/>\n\t\t\t<\/svg>\n\t\t<\/button><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">This example uses a streamlined layout that still includes the essential invoice information while keeping billing simple for service-based businesses.<\/p>\n\n\n\n<h2 id=\"terms\" class=\"wp-block-heading\">What are the most common invoice payment terms?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Some of the most common invoice payment terms include due upon receipt, net payment terms\u2014including net 15, net 30, net 45\u20142\/10 net 30, and Cash on Delivery.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">When writing an invoice, use clear, easy-to-understand <a href=\"https:\/\/www.sage.com\/en-us\/blog\/invoice-payment-terms-definition-and-tips\/\" target=\"_blank\" rel=\"noreferrer noopener\">payment terms<\/a> to help avoid misunderstandings with your customers.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Always include the invoice due date so your customer knows exactly when payment is expected.<\/p>\n\n\n\n<h3 id=\"h-due-upon-receipt\" class=\"wp-block-heading\">Due upon receipt<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">When an invoice is due upon receipt, your customer is expected to pay as soon as they receive it\u2014typically by the next business day.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This payment term can help improve cash flow and reduce the risk of late payments.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It&#8217;s commonly used for:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>One-time services<\/li>\n\n\n\n<li>New customers without an established payment history<\/li>\n\n\n\n<li>Custom or specialty orders<\/li>\n\n\n\n<li>High-risk transactions<\/li>\n<\/ul>\n\n\n\n<h3 id=\"h-net-payments\" class=\"wp-block-heading\">Net payments<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Net payment terms give customers a set number of days to pay from the invoice date.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For example, with net 30, payment is due 30 days after the invoice date. If the invoice is dated July 1, payment would be due on July 31.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Common net payment terms include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Net 15:<\/strong> payment is due within 15 days.<\/li>\n\n\n\n<li><strong>Net 30:<\/strong> payment is due within 30 days.<\/li>\n\n\n\n<li><strong>Net 45:<\/strong> payment is due within 45 days.<\/li>\n\n\n\n<li><strong>Net 60:<\/strong> payment is due within 60 days.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">While longer payment terms may appeal to some customers, net 60 can delay cash flow and affect your ability to cover day-to-day business expenses.<\/p>\n\n\n\n<h3 id=\"h-2-10-net-30\" class=\"wp-block-heading\">2\/10, Net 30<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">With 2\/10 net 30 terms, your customer receives a 2% discount if they pay within 10 days. Otherwise, the full invoice amount is due within 30 days.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Similar payment terms include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>1\/15 Net 30:<\/strong> 1% discount if payment is made within 15 days.<\/li>\n\n\n\n<li><strong>1\/10 Net 30:<\/strong> 1% discount if payment is made within 10 days.<\/li>\n<\/ul>\n\n\n\n<h3 id=\"h-cash-on-delivery-cod\" class=\"wp-block-heading\">Cash on Delivery (COD)<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Cash on delivery means your customer pays for the goods when they&#8217;re delivered rather than before they&#8217;re shipped.<\/p>\n\n\n\n<h2 id=\"methods\" class=\"wp-block-heading\">What are the most common invoice payment methods?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Common invoice payment methods include credit and debit cards, checks, Automated Clearing House, wire transfers, Zelle, PayPay, and direct debits.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">When writing an invoice, choose payment methods that are convenient for both your business and your customers.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The payment options you offer can affect how quickly you get paid, so it&#8217;s worth including the methods that best suit your business.<\/p>\n\n\n\n<h3 id=\"h-credit-or-debit-card\" class=\"wp-block-heading\">Credit or debit card<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">To accept credit or debit card payments, you&#8217;ll need a merchant account and either a card reader (for in-person payments) or a payment gateway (for online payments).<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The cost of accepting card payments varies depending on transaction volume and card type, but you can generally expect to pay between <a href=\"https:\/\/www.nerdwallet.com\/business\/software\/best\/payment-gateways\" target=\"_blank\" rel=\"noreferrer noopener\">2% and 3%<\/a> of the transaction amount.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Card payments are processed quickly, and you&#8217;ll usually receive the funds in your business account within one to three business days.<\/p>\n\n\n\n<h3 id=\"h-check\" class=\"wp-block-heading\">Check<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Checks are slower than most electronic payment methods and carry the risk of being delayed in the mail or returned because of insufficient funds.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">These factors can delay payment and affect your cash flow.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Banks typically don&#8217;t charge a fee to deposit checks.<\/p>\n\n\n\n<h3 id=\"h-automated-clearing-house-ach\" class=\"wp-block-heading\">Automated Clearing House (ACH)<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">ACH is an electronic bank-to-bank payment processed through the Automated Clearing House network.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It&#8217;s well suited to larger or recurring payments where cash isn&#8217;t practical.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">ACH payments are typically free to receive and usually arrive in your bank account within one or two business days after your customer initiates payment.<\/p>\n\n\n\n<h3 id=\"h-wire-transfer\" class=\"wp-block-heading\">Wire transfer<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Like ACH payments, wire transfers move money electronically between banks.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">However, wire transfers are generally faster because they don&#8217;t pass through the Automated Clearing House network.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Funds are often received the same day, with transfer fees typically ranging from\u00a0<a href=\"https:\/\/www.bankrate.com\/banking\/wire-transfer-fees\/#average-wire-transfer-fees\" target=\"_blank\" rel=\"noreferrer noopener\">$0 to $25.<\/a><\/p>\n\n\n\n<h3 id=\"h-zelle-or-paypal\" class=\"wp-block-heading\">Zelle or PayPal<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Zelle and PayPal offer fast, convenient alternatives to cash and checks.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Zelle is available through most major US banks and allows customers to send money directly from their bank accounts, often within minutes.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">PayPal can be a convenient option when receiving payments from customers outside the United States.<\/p>\n\n\n\n<h3 id=\"h-direct-debit\" class=\"wp-block-heading\">Direct debit<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Direct debit is commonly used for subscription services and other recurring payments because it allows businesses to collect payments automatically on an agreed schedule.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Your customer must authorize the direct debit, typically by completing a direct debit authorization form with their bank.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Once it&#8217;s set up, payments are collected automatically, helping businesses receive regular payments while reducing manual work.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1440\" height=\"593\" src=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/06\/how-to-create-invoice-banner-02-1440x593.jpg\" alt=\"To ensure that your cash flow runs smoothly, send your invoices as soon as possible after services are completed or goods sent infographic.\" class=\"wp-image-23453\" srcset=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/06\/how-to-create-invoice-banner-02-1440x593.jpg 1440w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/06\/how-to-create-invoice-banner-02-768x316.jpg 768w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/06\/how-to-create-invoice-banner-02.jpg 1458w\" sizes=\"auto, (max-width: 1440px) 100vw, 1440px\" \/><\/figure>\n\n\n\n<h2 id=\"sending\" class=\"wp-block-heading\">What&#8217;s the best way to send an invoice?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">You should send your invoice as soon as possible after completing the work or delivering the goods. Emailing it as a PDF attachment that can\u2019t be edited or using automated invoicing software is quicker and easier than issuing paper invoices by post.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Prompt invoicing helps maintain healthy cash flow and can reduce delays in receiving payment.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Depending on your business, that might mean sending invoices daily, weekly, or monthly.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Goods-based businesses:<\/strong> send invoices when the items ship, unless payment was collected in advance using a pro forma invoice.<\/li>\n\n\n\n<li><strong>Service-based businesses:<\/strong> send invoices at the end of a project or according to the billing schedule agreed upon with your customer.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Because people can easily edit Word and Excel files, it&#8217;s best to send invoices as a PDF.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">How to write an invoice email<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">If you&#8217;re writing an invoice email, keep the subject line clear by including your company name, invoice number, or billing period. The email itself should be concise, explain what the invoice is for, and include the invoice as a PDF attachment.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You should also make sure it has the phone number and email address of the person responsible for payments at your customer&#8217;s business.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This makes it easier to follow up on overdue invoices, and you can copy them when sending the invoice.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If your business operates as a sole proprietorship or partnership, you should send a completed <a href=\"https:\/\/www.irs.gov\/forms-pubs\/about-form-w-9\" target=\"_blank\" rel=\"noreferrer noopener\">Form W-9<\/a>, Request for Taxpayer Identification Number and Certification, with your first invoice.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Your customer may need this information for tax reporting purposes. Providing it with your initial invoice demonstrates that your business is organized and prepared.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1440\" height=\"593\" src=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/06\/how-to-create-invoice-banner-03-1440x593.jpg\" alt=\"Running a business is time consuming enough. It pays to make sure you get paid! infographic\" class=\"wp-image-23454\" srcset=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/06\/how-to-create-invoice-banner-03-1440x593.jpg 1440w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/06\/how-to-create-invoice-banner-03-768x316.jpg 768w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/06\/how-to-create-invoice-banner-03.jpg 1458w\" sizes=\"auto, (max-width: 1440px) 100vw, 1440px\" \/><\/figure>\n\n\n\n<h2 id=\"paid\" class=\"wp-block-heading\">How do you make sure invoices are paid on time?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">To maximize the chances of your invoices being paid on time, make sure you use clear, pre-agreed terms and conditions, apply PO numbers where relevant, offer as many convenient payment methods as possible, and use an effective system or software solution to track and follow up on invoices. \u00a0<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Here\u2019s a more detailed breakdown of proactive steps to consider when writing an invoice and following up on it, that can help reduce late payments and improve your cash flow:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Use clear terms and conditions.<\/li>\n\n\n\n<li>Agree on payment terms before work begins.<\/li>\n\n\n\n<li>Request a PO number when applicable.<\/li>\n\n\n\n<li>Ask new customers to pay their first invoice in advance.<\/li>\n\n\n\n<li>For large or long-term projects, request milestone payments.<\/li>\n\n\n\n<li>Offer payment methods that are convenient for your customer.<\/li>\n\n\n\n<li>Monitor outstanding invoices and follow up promptly when payment due dates pass.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">If you do need to follow up on an overdue invoice, follow these steps:<\/p>\n\n\n\n<h3 id=\"h-1-verify-that-the-invoice-is-unpaid\" class=\"wp-block-heading\">1. Verify that the invoice is unpaid<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Before contacting your customer, confirm that payment hasn&#8217;t already been received or applied to another customer account.<\/p>\n\n\n\n<h3 id=\"h-2-nbsp-send-a-friendly-reminder\" class=\"wp-block-heading\">2.&nbsp;Send a friendly reminder<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Call or email your customer with a polite reminder and resend the original invoice if needed.<\/p>\n\n\n\n<h3 id=\"h-3-send-a-formal-reminder\" class=\"wp-block-heading\">3. Send a formal reminder<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">If the friendly reminder doesn&#8217;t resolve the issue, send a formal reminder by email or mail.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Use a professional tone, and clearly state the overdue balance, including any applicable late payment fees.<\/p>\n\n\n\n<h3 id=\"h-4-offer-a-payment-plan\" class=\"wp-block-heading\">4. Offer a payment plan<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Consider offering a payment arrangement if your customer is experiencing financial difficulties.<\/p>\n\n\n\n<h3 id=\"h-5-escalate-the-matter\" class=\"wp-block-heading\">5. Escalate the matter<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">If payment is still outstanding, send a final notice explaining the next steps, which may include referring the debt to a collection agency.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Following up on overdue invoices isn&#8217;t aggressive\u2014it&#8217;s good business practice. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Staying on top of your invoicing demonstrates professionalism and reinforces the importance of paying on time.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/www.sage.com\/en-us\/accounting-software\/billing\/\" target=\"_blank\" rel=\"noreferrer noopener\">Automated billing software<\/a> can help speed up your collections process by sending invoices electronically, reducing delays associated with paper invoices, and making it easier to track payments and follow up automatically.<\/p>\n\n\n\n<h2 id=\"h-faqs-about-invoices\" class=\"wp-block-heading\">FAQs about invoices<\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1785495531469\"><strong class=\"schema-faq-question\"><strong>What&#8217;s the difference between an invoice and a receipt?<\/strong><\/strong> <p class=\"schema-faq-answer\">An invoice is a request for payment issued before a customer pays for goods or services. A receipt, on the other hand, confirms that payment has already been received. Together, they document different stages of the same transaction.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1785495568136\"><strong class=\"schema-faq-question\"><strong>Can I use an invoice template, or should I use invoicing software?<\/strong><\/strong> <p class=\"schema-faq-answer\">Invoice templates can be a good option if you only send a few invoices each month. As your business grows, accounting software becomes a better choice, as it can help automate recurring invoices, track payments, send payment reminders, and streamline other financial tasks, saving you time and reducing manual work.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1785495590295\"><strong class=\"schema-faq-question\"><strong>Can I send a pro forma invoice before delivering goods or services?<\/strong><\/strong> <p class=\"schema-faq-answer\">Yes. A pro forma invoice is issued before goods are delivered or services are completed to outline the expected costs of a transaction. Unlike a standard invoice, it provides an estimate rather than requesting payment for completed work.<\/p> <\/div> <\/div>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p class=\"wp-block-paragraph\"><em>Editor\u2019s note: This article was verified by an active US-based Certified Public Accountant (CPA).<\/em><\/p>\n\n\n\n<h2 id=\"h-related-articles\" class=\"wp-block-heading\">Related articles<\/h2>\n\n\n\n<ul class=\"wp-block-yoast-seo-related-links yoast-seo-related-links\">\n<li><a href=\"https:\/\/www.sage.com\/en-us\/blog\/free-invoice-templates-small-business\/\" target=\"_blank\" rel=\"noreferrer noopener\">Free Invoice Templates &#8211; Small Business<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.sage.com\/en-us\/blog\/free-invoice-templates-sales\/\" target=\"_blank\" rel=\"noreferrer noopener\">Free Invoice Templates &#8211; Sales<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.sage.com\/en-us\/blog\/6-common-invoicing-mistakes-to-avoid\/\" target=\"_blank\" rel=\"noreferrer noopener\">6 costly invoice mistakes small business owners make when trying to get paid<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.sage.com\/en-us\/blog\/glossary\/what-is-an-automated-billing-system\/\" target=\"_blank\" rel=\"noreferrer noopener\">What is an automated billing system?<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.sage.com\/en-us\/blog\/what-is-an-invoice\/\" target=\"_blank\" rel=\"noreferrer noopener\">What is an invoice?<\/a><\/li>\n<\/ul>\n\n\n\n<div class=\"single-cta\">\n\t<div class=\"single-cta__positioner on-scroll-highlight__target\">\n\t\t<div class=\"single-cta__wrapper has-dark-background-color\">\n\t\t\t<div class=\"single-cta__content\">\n\t\t\t\t\t\t\t\t<h2 class=\"single-cta__title h3\">Subscribe to our Sage Advice Newsletter<\/h2>\n\n\t\t\t\t\t\t\t\t\t<div class=\"single-cta__description\">\n\t\t\t\t\t\t<p>Get our latest business advice delivered directly to your inbox.<\/p>\n\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<a\n\t\t\t\t\t\thref=\"#gate-ab515c6e-7e90-4c2f-a67e-113872516e8b\"\n\t\t\t\t\t\tclass=\"single-cta__button button button--primary\"\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t>Subscribe<\/a>\n\t\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t<\/div>\n\n\t\t\t\t\t<img decoding=\"async\" width=\"1440\" height=\"810\" src=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2022\/04\/GettyImages-1073797282-1440x810.jpg\" class=\"single-cta__image\" alt=\"Working from home with tea in hand\" loading=\"lazy\" srcset=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2022\/04\/GettyImages-1073797282-1440x810.jpg 1440w\" sizes=\"auto, (min-width: 48em) 33vw, 100vw\" \/>\t\t\t<\/div>\n<\/div>\n\n\n<section class=\"more-topics alignfull has-grey-light-background-color wp-block-sage-post-topics\">\n\t<div class=\"container\">\n\t\t<div class=\"row\">\n\t\t\t<div class=\"col col-12 col-lg-4\">\n\t\t\t\t<h3 class=\"more-topics__title h2\">Browse more topics from this article<\/h3>\n\t\t\t<\/div>\n\t\t\t<div class=\"col col-12 col-lg-8\">\n\t\t\t\t<ul class=\"post-tags__list\">\n\t\t\t\t\t\t\t\t\t\t\t<li class=\"post-tags__item\">\n\t\t\t\t\t\t\t<a href=\"https:\/\/www.sage.com\/en-us\/blog\/hub\/accounting-101\/\" class=\"post-tags__link button button--secondary\">\n\t\t\t\t\t\t\t\tAccounting 101\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t\t\t\t<li class=\"post-tags__item\">\n\t\t\t\t\t\t\t<a href=\"https:\/\/www.sage.com\/en-us\/blog\/hub\/boss-your-business\/\" class=\"post-tags__link button button--secondary\">\n\t\t\t\t\t\t\t\tBoss your business\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t\t\t\t<li class=\"post-tags__item\">\n\t\t\t\t\t\t\t<a href=\"https:\/\/www.sage.com\/en-us\/blog\/hub\/small-business\/\" class=\"post-tags__link button button--secondary\">\n\t\t\t\t\t\t\t\tSmall business\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t\t\t\t<li class=\"post-tags__item\">\n\t\t\t\t\t\t\t<a href=\"https:\/\/www.sage.com\/en-us\/blog\/hub\/staying-competitive\/\" class=\"post-tags__link button button--secondary\">\n\t\t\t\t\t\t\t\tStay competitive\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t\t<\/ul>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n<\/section>\n\n\n<div class=\"alignfull wp-block-sage-related-posts\">\n\t<section class=\"related-posts card-grid has-dark-background-color\">\n\t<div class=\"container\">\n\t\t\t\t\t<div class=\"row\">\n\t\t\t\t<div class=\"col\">\n\t\t\t\t\t<h2 class=\"related-posts__heading related-posts__heading--featured h1\">Explore more wisdom<\/h2>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\n\t\t\t<div class=\"row related-posts__featured\">\n\t\t\t\t<div class=\"col card-grid__item\">\n\t\t\t\t\t<article\n\t\tclass=\"card-post related-post related-post-0 post-29452 post type-post status-publish format-standard has-post-thumbnail hentry category-accountants category-money-matters category-strategy-legal-operations category-trends-insights tag-accounting-101 tag-automation tag-cash-flow tag-small-business business_type-small-business business_type-accountants card-post--is-clickable\"\n>\n\t<div class=\"card-post__media-wrapper\">\n\t\t<figure class=\"card-post__media\">\n\t\t\t\t\t\t\t<img decoding=\"async\" width=\"1215\" height=\"810\" src=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1327235816-1215x810.jpg\" class=\"card-post__image\" alt=\"\" loading=\"lazy\" srcset=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1327235816-684x384.jpg 684w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1327235816-768x512.jpg 768w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1327235816-1215x810.jpg 1215w\" sizes=\"auto, (min-width: 48em) 250px, (min-width: 30em) 100vw, 100vw\" \/>\t\t\t\n\t\t\t\n\t\t\t\t\t<\/figure>\n\t<\/div>\n\n\t<div class=\"card-post__content\">\n\t\t\t\t\t<div class=\"card-post__label\">Recommended<\/div>\n\t\t\n\t\t\t\t\t<div class=\"card-post__meta\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"posted-on \"><time class=\"entry-date published\" datetime=\"2026-08-17T09:38:19-04:00\">August 17, 2026<\/time><\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"reading-time\">10 min read<\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\n\t\t<p class=\"card-post__title h3\">\n\t\t\t\t\t\t\t<a\n\t\t\t\t\tclass=\"card-post__title-link\"\n\t\t\t\t\thref=\"https:\/\/www.sage.com\/en-us\/blog\/accounts-payable-asset-or-liability\/\"\n\t\t\t\t>\n\t\t\t\n\t\t\tIs accounts payable an asset or a liability?\n\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t<\/p>\n\n\t\t\n\t\t\t\t\t<p class=\"card-post__description\">\n\t\t\t\tIs accounts payable an asset or a liability? Accounts payable is a current liability because it represents money your business owes to suppliers. Learn where it appears on the balance sheet and why this classification matters.\t\t\t<\/p>\n\t\t\n\t\t\t<\/div>\n\n\t<\/article>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\n\t\t\t\t\t<div class=\"row related-posts__non-featured\">\n\t\t\t\t<div class=\"col col-12\">\n\t\t\t\t\t<h2 class=\"related-posts__heading related-posts__heading--more h4\">More on this Topic<\/h2>\n\t\t\t\t<\/div>\n\n\t\t\t\t\n\t\t\t\t\t<div class=\"col col-6 col-lg-3 card-grid__item\">\n\t\t\t\t\t\t<article\n\t\tclass=\"card-post related-post related-post-1 post-31994 post type-post status-publish format-standard has-post-thumbnail hentry category-people-leadership tag-hiring tag-hr-software tag-leadership tag-performance tag-productivity tag-small-business business_type-small-business business_type-growing-business\"\n>\n\t\t\t<a\n\t\t\tclass=\"card-post__link\"\n\t\t\thref=\"https:\/\/www.sage.com\/en-us\/blog\/what-is-a-performance-management-system\/\"\n\t\t\t\t\t>\n\t\t\t<figure class=\"card-post__media\">\n\t\t\t\t\t\t\t<img decoding=\"async\" width=\"684\" height=\"384\" src=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2025\/03\/BrandShoot-LND_June2024_Financial-Services_0546-copy-1-684x384.jpeg\" class=\"card-post__image\" alt=\"Two colleagues meet in a modern office.\" loading=\"lazy\" srcset=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2025\/03\/BrandShoot-LND_June2024_Financial-Services_0546-copy-1-684x384.jpeg 684w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2025\/03\/BrandShoot-LND_June2024_Financial-Services_0546-copy-1-768x512.jpeg 768w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2025\/03\/BrandShoot-LND_June2024_Financial-Services_0546-copy-1-1214x810.jpeg 1214w\" sizes=\"auto, (min-width: 48em) 250px, (min-width: 30em) 100vw, 100vw\" \/>\t\t\t\n\t\t\t\n\t\t\t\t\t<\/figure>\n\n\t\t\n\t\t\t\t\t<div class=\"card-post__meta\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"posted-on \"><time class=\"entry-date published\" datetime=\"2026-08-17T09:24:36-04:00\">August 17, 2026<\/time><\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"reading-time\">15 min read<\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\n\t\t<p class=\"card-post__title h5\">\n\t\t\tPerformance management systems: A practical guide\t\t<\/p>\n\n\t\t\t<\/a>\n\t\n\t\n\t\t\n\t\n\t<\/article>\n\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\t<div class=\"col col-6 col-lg-3 card-grid__item\">\n\t\t\t\t\t\t<article\n\t\tclass=\"card-post related-post related-post-2 post-29572 post type-post status-publish format-standard has-post-thumbnail hentry category-accountants category-money-matters category-strategy-legal-operations tag-accountants tag-accounting-101 tag-business-intelligence tag-compliance tag-grow-your-accounting-practice business_type-small-business business_type-accountants business_type-growing-business\"\n>\n\t\t\t<a\n\t\t\tclass=\"card-post__link\"\n\t\t\thref=\"https:\/\/www.sage.com\/en-us\/blog\/franchise-accounting\/\"\n\t\t\t\t\t>\n\t\t\t<figure class=\"card-post__media\">\n\t\t\t\t\t\t\t<img decoding=\"async\" width=\"684\" height=\"384\" src=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2022\/04\/GettyImages-530281091-684x384.jpg\" class=\"card-post__image\" alt=\"\" loading=\"lazy\" srcset=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2022\/04\/GettyImages-530281091-684x384.jpg 684w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2022\/04\/GettyImages-530281091-768x432.jpg 768w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2022\/04\/GettyImages-530281091-1440x810.jpg 1440w\" sizes=\"auto, (min-width: 48em) 250px, (min-width: 30em) 100vw, 100vw\" \/>\t\t\t\n\t\t\t\n\t\t\t\t\t<\/figure>\n\n\t\t\n\t\t\t\t\t<div class=\"card-post__meta\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"posted-on \"><time class=\"entry-date published\" datetime=\"2026-08-17T08:58:34-04:00\">August 17, 2026<\/time><\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"reading-time\">10 min read<\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\n\t\t<p class=\"card-post__title h5\">\n\t\t\tFranchise accounting: An in-depth guide\t\t<\/p>\n\n\t\t\t<\/a>\n\t\n\t\n\t\t\n\t\n\t<\/article>\n\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\t<div class=\"col col-6 col-lg-3 card-grid__item\">\n\t\t\t\t\t\t<article\n\t\tclass=\"card-post related-post related-post-3 post-27796 post type-post status-publish format-standard has-post-thumbnail hentry category-money-matters tag-accounting-101 tag-cash-flow tag-cfo tag-sage-accounting business_type-small-business business_type-growing-business\"\n>\n\t\t\t<a\n\t\t\tclass=\"card-post__link\"\n\t\t\thref=\"https:\/\/www.sage.com\/en-us\/blog\/accrual-basis-accounting\/\"\n\t\t\t\t\t>\n\t\t\t<figure class=\"card-post__media\">\n\t\t\t\t\t\t\t<img decoding=\"async\" width=\"684\" height=\"384\" src=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/10\/BrandShoot-LND_June2024_Financial-Services_0581-684x384.jpg\" class=\"card-post__image\" alt=\"\" loading=\"lazy\" srcset=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/10\/BrandShoot-LND_June2024_Financial-Services_0581-684x384.jpg 684w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/10\/BrandShoot-LND_June2024_Financial-Services_0581-768x512.jpg 768w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/10\/BrandShoot-LND_June2024_Financial-Services_0581-1214x810.jpg 1214w\" sizes=\"auto, (min-width: 48em) 250px, (min-width: 30em) 100vw, 100vw\" \/>\t\t\t\n\t\t\t\n\t\t\t\t\t<\/figure>\n\n\t\t\n\t\t\t\t\t<div class=\"card-post__meta\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"posted-on \"><time class=\"entry-date published\" datetime=\"2026-08-17T08:57:24-04:00\">August 17, 2026<\/time><\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"reading-time\">15 min read<\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\n\t\t<p class=\"card-post__title h5\">\n\t\t\tAccrual basis accounting: What it is, benefits, and examples\t\t<\/p>\n\n\t\t\t<\/a>\n\t\n\t\n\t\t\n\t\n\t<\/article>\n\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\t<div class=\"col col-6 col-lg-3 card-grid__item\">\n\t\t\t\t\t\t<article\n\t\tclass=\"card-post related-post related-post-4 post-28152 post type-post status-publish format-standard has-post-thumbnail hentry category-money-matters tag-accounting-101 tag-sage-accounting business_type-small-business business_type-growing-business industry-nonprofit\"\n>\n\t\t\t<a\n\t\t\tclass=\"card-post__link\"\n\t\t\thref=\"https:\/\/www.sage.com\/en-us\/blog\/what-is-fund-accounting\/\"\n\t\t\t\t\t>\n\t\t\t<figure class=\"card-post__media\">\n\t\t\t\t\t\t\t<img decoding=\"async\" width=\"684\" height=\"384\" src=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/10\/BrandShoot-LND_June2024_Financial-Services_0169-684x384.jpg\" class=\"card-post__image\" alt=\"\" loading=\"lazy\" srcset=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/10\/BrandShoot-LND_June2024_Financial-Services_0169-684x384.jpg 684w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/10\/BrandShoot-LND_June2024_Financial-Services_0169-768x512.jpg 768w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/10\/BrandShoot-LND_June2024_Financial-Services_0169-1214x810.jpg 1214w\" sizes=\"auto, (min-width: 48em) 250px, (min-width: 30em) 100vw, 100vw\" \/>\t\t\t\n\t\t\t\n\t\t\t\t\t<\/figure>\n\n\t\t\n\t\t\t\t\t<div class=\"card-post__meta\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"posted-on \"><time class=\"entry-date published\" datetime=\"2026-07-31T06:12:38-04:00\">July 31, 2026<\/time><\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"reading-time\">22 min read<\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\n\t\t<p class=\"card-post__title h5\">\n\t\t\tWhat is fund accounting? A complete guide to basics and best practices\t\t<\/p>\n\n\t\t\t<\/a>\n\t\n\t\n\t\t\n\t\n\t<\/article>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t<\/div>\n<\/section>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Learn how to write an invoice with our practical guide. Discover what to include, common payment terms, invoice types, and tips to help you create professional invoices and get paid faster.<\/p>\n","protected":false},"author":1774,"featured_media":9192,"menu_order":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_sage_video":false,"post_featured_image_hide":false,"sage_hide_published_date":false,"sage_hide_read_time":false,"sage_hide_share_buttons":false,"_pwl_sage_podcast_buzzsprout_src":"","footnotes":""},"categories":[43],"tags":[110,195,34,155],"business_type":[40],"lilypad":[],"context":[],"industry":[],"persona":[96,97,95],"imagine_tag":[209,462,230],"coauthors":[509,592],"class_list":["post-23456","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-money-matters","tag-accounting-101","tag-boss-your-business","tag-small-business","tag-staying-competitive","business_type-small-business"],"sage_meta":{"region":"en-us","author_name":"Yassir Malik","featured_image":"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2022\/04\/GettyImages-642394299.jpg","imagine_tags":{"209":"Accounting","462":"Payments","230":"Small business"}},"distributor_meta":false,"distributor_terms":false,"distributor_media":false,"distributor_original_site_name":"Sage Advice US","distributor_original_site_url":"https:\/\/www.sage.com\/en-us\/blog","push-errors":false,"_links":{"self":[{"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/posts\/23456","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/users\/1774"}],"replies":[{"embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/comments?post=23456"}],"version-history":[{"count":5,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/posts\/23456\/revisions"}],"predecessor-version":[{"id":37508,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/posts\/23456\/revisions\/37508"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/media\/9192"}],"wp:attachment":[{"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/media?parent=23456"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/categories?post=23456"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/tags?post=23456"},{"taxonomy":"business_type","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/business_type?post=23456"},{"taxonomy":"lilypad","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/lilypad?post=23456"},{"taxonomy":"context","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/context?post=23456"},{"taxonomy":"industry","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/industry?post=23456"},{"taxonomy":"persona","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/persona?post=23456"},{"taxonomy":"imagine_tag","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/imagine_tag?post=23456"},{"taxonomy":"author","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/coauthors?post=23456"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}