{"id":29442,"date":"2025-04-04T10:42:57","date_gmt":"2025-04-04T14:42:57","guid":{"rendered":"https:\/\/www.sage.com\/en-us\/blog\/?p=29442"},"modified":"2025-07-17T13:44:09","modified_gmt":"2025-07-17T17:44:09","slug":"what-is-accounts-payable","status":"publish","type":"post","link":"https:\/\/www.sage.com\/en-us\/blog\/what-is-accounts-payable\/","title":{"rendered":"What is accounts payable? (Definition and examples)"},"content":{"rendered":"<header class=\"entry-header has-dark-background-color entry-header--has-illustration entry-header--has-illustration--generic\">\n\t<div class=\"container\">\n\t\t<div class=\"entry-header__row row align-center\">\n\t\t\t<div class=\"col col-lg-7 col-xlg-6 entry-header__content\">\n\t\t\t\t\t\t\t<div class=\"component component-single-header\">\n\t\t\t\t\t\t\t\t\t\t<div class=\"entry-header__misc text--subtitle text--uppercase text--small\">\n\t\t\t\t\t\t\t<a href=\"https:\/\/www.sage.com\/en-us\/blog\/category\/money-matters\/\" class=\"entry-header__link\">Money Matters<\/a>\t\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t<div class=\"entry-title-wrapper\">\n\t\t\t\t\t<h1 class=\"entry-title\">\n\t\t\t\t\t\tWhat is accounts payable? (Definition and examples)\t\t\t\t\t<\/h1>\n\t\t\t\t<\/div>\n\n\t\t\t\t\t\t\t\t\t<p class=\"entry-header__description\">\n\t\t\t\t\t\t\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t<\/div>\n\n\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t<\/div>\n\t\t<div class=\"single-post-details container\">\n\t\t<div class=\"col\">\n\t\t\t<span class=\"posted-on \">Published <time class=\"entry-date published\" datetime=\"2025-04-04T10:42:57-04:00\">April 4, 2025<\/time><\/span><span class=\"reading-time\"> min read<\/span>\n\t\t<button\n\t\t\ttype=\"button\"\n\t\t\tclass=\"social-share-button button button--icon button--secondary js-social-share-button\"\n\t\t\tdata-share-title=\"What is accounts payable? (Definition and examples)\"\n\t\t\tdata-share-url=\"https:\/\/www.sage.com\/en-us\/blog\/what-is-accounts-payable\/\"\n\t\t\tdata-share-text=\"Please read this interesting article\"\n\t\t>\n\t\t\t<span class=\"social-share-button__share-label\">Share<\/span>\n\t\t\t<span class=\"social-share-button__copy-label\" hidden>Copy Link<\/span>\n\t\t\t<span class=\"social-share-button__copy-tooltip\" aria-hidden=\"true\" hidden>Copied<\/span>\n\t\t<\/button>\n\n\t\t\t\t<\/div>\n\t<\/div>\n\t<\/header>\n\n\n\n<div class=\"wp-block-post-author has-dark-background-color alignfull\">\n\t<div class=\"container\">\n\t\t<div class=\"col\">\n\t\t\t\t\t\t\t<div class=\"co-authors\">\n\t\t\t\t\t\n\t\t<div class=\"entry-author-wrapper\">\n\t\t\t<a class=\"entry-author\" href=\"https:\/\/www.sage.com\/en-us\/blog\/author\/yassirmalik\/\">\n\t\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"40\" height=\"40\" src=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2024\/03\/Yassir-Malik.jpg\" class=\"entry-author__image\" alt=\"yassir-malik-profile-picture\" \/>\t\t\t\t<span class=\"entry-author__name\">Yassir Malik<\/span>\n\t\t\t<\/a>\n\n\t\t\t\t\t<\/div>\n\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t<\/div>\n<\/div>\n\n\n\n\n\n<p>As a business owner or accountant, tracking what your company owes is just as important as tracking what it earns.<\/p>\n\n\n\n<p>That\u2019s where Accounts Payable (AP) comes in.<\/p>\n\n\n\n<p>Whether you\u2019re managing invoices, ensuring timely payments, or optimizing cash flow, understanding accounts payable is key to maintaining good relationships with suppliers and keeping your business financially healthy.<\/p>\n\n\n\n<p>This guide will explain what accounts payable means, how it works, and how to manage it effectively.<\/p>\n\n\n\n<p><strong>Here&#8217;s what we&#8217;ll cover:<\/strong><\/p>\n\n\n<?xml encoding=\"utf-8\" ?><div class=\"wp-block-yoast-seo-table-of-contents yoast-table-of-contents\"><ul><li><a href=\"#h-accounts-payable-definition\" data-level=\"2\">Accounts payable definition<\/a><\/li><li><a href=\"#h-what-does-accounts-payable-mean-for-an-accounting-department\" data-level=\"2\">What does accounts payable mean for an accounting department?<\/a><ul><li><a href=\"#h-tracking-company-liabilities\" data-level=\"3\">Tracking company liabilities<\/a><\/li><li><a href=\"#h-managing-cash-flow\" data-level=\"3\">Managing cash flow<\/a><\/li><li><a href=\"#h-avoiding-late-fees-and-penalties\" data-level=\"3\">Avoiding late fees and penalties<\/a><\/li><\/ul><\/li><li><a href=\"#h-accounts-payable-versus-bills-payable\" data-level=\"2\">Accounts payable versus bills payable<\/a><\/li><li><a href=\"#h-accounts-payable-examples\" data-level=\"2\">Accounts payable examples<\/a><ul><li><a href=\"#h-1-buying-office-supplies-on-credit\" data-level=\"3\">1. Buying office supplies on credit<\/a><\/li><li><a href=\"#h-2-purchasing-inventory-for-resale\" data-level=\"3\">2. Purchasing inventory for resale<\/a><\/li><li><a href=\"#h-3-hiring-a-cleaning-service\" data-level=\"3\">3. Hiring a cleaning service<\/a><\/li><\/ul><\/li><li><a href=\"#h-how-to-record-accounts-payable\" data-level=\"2\">How to record accounts payable<\/a><ul><li><a href=\"#h-1-receive-the-invoice\" data-level=\"3\">1. Receive the invoice<\/a><\/li><li><a href=\"#h-2-verify-the-invoice\" data-level=\"3\">2. Verify the invoice:<\/a><\/li><li><a href=\"#h-3-record-the-payable\" data-level=\"3\">3. Record the payable:<\/a><\/li><li><a href=\"#h-4-schedule-the-payment\" data-level=\"3\">4. Schedule the payment<\/a><\/li><li><a href=\"#h-5-process-the-payment\" data-level=\"3\">5. Process the payment<\/a><\/li><\/ul><\/li><li><a href=\"#h-what-is-the-relationship-between-cash-flow-and-accounts-payable\" data-level=\"2\">What is the relationship between cash flow and accounts payable?<\/a><\/li><li><a href=\"#h-accounts-payable-in-accounting\" data-level=\"2\">Accounts payable in accounting<\/a><ul><li><a href=\"#h-cash-flow-management\" data-level=\"3\">Cash flow management<\/a><\/li><li><a href=\"#h-early-payment-discounts\" data-level=\"3\">Early payment discounts<\/a><\/li><li><a href=\"#h-ap-turnover-ratio\" data-level=\"3\">AP turnover ratio<\/a><\/li><\/ul><\/li><li><a href=\"#h-features-to-look-for-in-accounts-payable-software\" data-level=\"2\">Features to look for in accounts payable software<\/a><ul><li><a href=\"#h-invoice-capturing\" data-level=\"3\">Invoice capturing<\/a><\/li><li><a href=\"#h-approval-workflows\" data-level=\"3\">Approval workflows<\/a><\/li><li><a href=\"#h-automated-payment-scheduling\" data-level=\"3\">Automated payment scheduling<\/a><\/li><li><a href=\"#h-auto-matching-with-ai\" data-level=\"3\">Auto-matching with AI<\/a><\/li><li><a href=\"#h-payment-flexibility\" data-level=\"3\">Payment flexibility<\/a><\/li><li><a href=\"#h-integration-with-accounting-software\" data-level=\"3\">Integration with accounting software<\/a><\/li><li><a href=\"#h-fraud-detection-and-security\" data-level=\"3\">Fraud detection and security<\/a><\/li><\/ul><\/li><li><a href=\"#h-final-thoughts\" data-level=\"2\">Final thoughts<\/a><ul><li><a href=\"#h-looking-for-the-best-ap-solution\" data-level=\"3\">Looking for the best AP solution?<\/a><\/li><\/ul><\/li><li><a href=\"#h-accounts-payable-faqs\" data-level=\"2\">Accounts payable FAQs<\/a><ul><li><a href=\"#h-1-what-financial-statement-is-accounts-payable-on\" data-level=\"3\">1. What financial statement is accounts payable on?<\/a><\/li><li><a href=\"#h-2-does-accounts-payable-go-on-the-income-statement\" data-level=\"3\">2. Does accounts payable go on the income statement?<\/a><\/li><li><a href=\"#h-3-what-s-the-difference-between-accounts-payable-and-accounts-receivable\" data-level=\"3\">3. What&rsquo;s the difference between accounts payable and accounts receivable?<\/a><\/li><li><a href=\"#h-4-is-accounts-payable-a-credit-or-debit\" data-level=\"3\">4. Is accounts payable a credit or debit?<\/a><\/li><li><a href=\"#h-5-is-accounts-payable-an-asset-or-a-liability\" data-level=\"3\">5. Is accounts payable an asset or a liability?<\/a><\/li><\/ul><\/li><\/ul><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-accounts-payable-definition\">Accounts payable definition<\/h2>\n\n\n\n<p>At its core, accounts payable refers to the money your business owes to suppliers, vendors, or creditors in exchange for goods or services.<\/p>\n\n\n\n<p>These debts are typically short-term liabilities, meaning they must be paid within a set period\u2014often 30, 60, or 90 days.<\/p>\n\n\n\n<p>An AP system lets your accounting team avoid frequent payments for each transaction. <\/p>\n\n\n\n<p>Instead, suppliers will enable you to buy on credit, making it easier to manage cash flow and operational expenses.<\/p>\n\n\n\n<p>The term accounts payable can also refer to the department within your company responsible for processing invoices and paying creditors.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-what-does-accounts-payable-mean-for-an-accounting-department\">What does accounts payable mean for an accounting department?<\/h2>\n\n\n\n<p>For an accounting team, accounts payable is more than just a list of unpaid invoices.<\/p>\n\n\n\n<p>Here\u2019s why AP management matters:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-tracking-company-liabilities\">Tracking company liabilities<\/h3>\n\n\n\n<p>Every unpaid supplier invoice is recorded as a current liability on your balance sheet, ensuring accurate financial reporting.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-managing-cash-flow\">Managing cash flow<\/h3>\n\n\n\n<p>A well-organized <a href=\"https:\/\/www.sage.com\/en-us\/blog\/accounts-payable-process\/\" target=\"_blank\" rel=\"noreferrer noopener\">AP process<\/a> helps your business balance payments and cash reserves, so you can cover expenses without financial strain.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-avoiding-late-fees-and-penalties\">Avoiding late fees and penalties<\/h3>\n\n\n\n<p>Paying suppliers on time not only prevents extra costs but also builds trust and strengthens business relationship.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-accounts-payable-versus-bills-payable\">Accounts payable versus bills payable<\/h2>\n\n\n\n<p>While accounts payable and pills payable may sound similar, they refer to different financial obligations.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Accounts payable<\/strong> refers to a broader term. It includes all short-term obligations your business owes after purchasing goods or services on credit. It\u2019s recorded as a current liability on your balance sheet and represents the total amount due to suppliers.<\/li>\n\n\n\n<li><strong>Bills payable<\/strong>, on the other hand, are the specific documents\u2014like invoices or bills\u2014that represent these individual obligations. Each bill payable is a short-term financial obligation and forms part of your overall accounts payable balance. These must be settled within the agreed timeframe.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-accounts-payable-examples\">Accounts payable examples<\/h2>\n\n\n\n<p>Understanding accounts payable is easier when you see it in action.<\/p>\n\n\n\n<p>Here are some common scenarios where your business might use AP:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-1-buying-office-supplies-on-credit\">1. Buying office supplies on credit<\/h3>\n\n\n\n<p>Imagine your business orders office supplies from a vendor with a 30-day payment term.<\/p>\n\n\n\n<p>Instead of paying upfront, you log the invoice as accounts payable and settle it by the due date.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-2-purchasing-inventory-for-resale\">2. Purchasing inventory for resale<\/h3>\n\n\n\n<p>If you run a retail business, you might buy inventory from a supplier on a 60-day payment term.<\/p>\n\n\n\n<p>Instead of paying upfront, the invoice stays in accounts payable until the due date.<\/p>\n\n\n\n<p>This way, you can stock your shelves and keep sales going without immediately dipping into your cash reserves.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-3-hiring-a-cleaning-service\">3. Hiring a cleaning service<\/h3>\n\n\n\n<p>Your company hires a cleaning service that invoices at the end of the month.<\/p>\n\n\n\n<p>Until the payment is processed, the amount is recorded as accounts payable, reflecting the short-term liability on your balance sheet.<\/p>\n\n\n\n<p>These examples show how AP helps manage short-term debts efficiently, allowing your business to maintain operations while controlling cash flow.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-to-record-accounts-payable\">How to record accounts payable<\/h2>\n\n\n\n<p>Managing accounts payable properly helps keep your business financially stable and your suppliers happy.<\/p>\n\n\n\n<p>Here are the simple steps to record AP in your <a href=\"https:\/\/www.sage.com\/en-us\/blog\/accounts-payable-process\/\" target=\"_blank\" rel=\"noreferrer noopener\">accounts payable process<\/a>:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-1-receive-the-invoice\">1. Receive the invoice<\/h3>\n\n\n\n<p>Your supplier sends an invoice after delivering goods or services.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-2-verify-the-invoice\">2. Verify the invoice:<\/h3>\n\n\n\n<p>Your accounting team checks that the invoice matches the purchase order and delivery receipt to ensure accuracy.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-3-record-the-payable\">3. Record the payable:<\/h3>\n\n\n\n<p>The invoice amount is logged as a liability in your general ledger, reflecting what your business owes.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-4-schedule-the-payment\">4. Schedule the payment<\/h3>\n\n\n\n<p>A payment date is set based on agreed terms to avoid late fees and maintain healthy cash flow.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-5-process-the-payment\">5. Process the payment<\/h3>\n\n\n\n<p>Once the invoice is paid, it\u2019s marked as settled, and the liability is removed from your books.<\/p>\n\n\n\n<p>A clear and structured AP process keeps your business organized, prevents errors like duplicate payments, and strengthens vendor relationships.<\/p>\n\n\n\n<p>Using <a href=\"https:\/\/www.sage.com\/en-us\/accounting-software\/accounts-payable\/\" target=\"_blank\" rel=\"noreferrer noopener\">accounts payable software<\/a> can simplify the process even further by automating invoice matching, tracking due dates, and ensuring accurate record-keeping\u2014helping you stay on top of payments with less manual effort.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-what-is-the-relationship-between-cash-flow-and-accounts-payable\">What is the relationship between cash flow and accounts payable?<\/h2>\n\n\n\n<p>Accounts payable plays a significant role in managing your business\u2019s cash flow.<\/p>\n\n\n\n<p>Delaying payments within agreed terms allows you to keep cash available for other expenses like payroll, rent, or inventory purchases.<\/p>\n\n\n\n<p>This flexibility helps you balance outgoing payments with incoming revenue and avoid unnecessary cash shortages.<\/p>\n\n\n\n<p>But be careful\u2014missing payment deadlines can damage your relationships with suppliers, lead to late fees, and even impact your ability to negotiate better terms in the future.<\/p>\n\n\n\n<p>One way to stay on top of this is by tracking your AP turnover ratio\u2014a metric that shows how quickly your business pays its suppliers.<\/p>\n\n\n\n<p>A high ratio means settling debts quickly, while a lower ratio might indicate potential cash flow challenges.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-accounts-payable-in-accounting\">Accounts payable in accounting<\/h2>\n\n\n\n<p>Accounts payable is key to your business\u2019s financial reporting and cash flow management.<\/p>\n\n\n\n<p>Keeping track of AP lets your business stay on top of its obligations while making wise financial decisions.<\/p>\n\n\n\n<p>Here are a few critical AP concepts to know:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-cash-flow-management\">Cash flow management<\/h3>\n\n\n\n<p>Staying on top of AP ensures your business has enough cash to cover expenses without liquidity issues.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-early-payment-discounts\">Early payment discounts<\/h3>\n\n\n\n<p>some suppliers offer discounts for paying early, which can help cut costs and improve supplier relationships.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-ap-turnover-ratio\">AP turnover ratio<\/h3>\n\n\n\n<p>this metric shows how quickly your business pays suppliers.<\/p>\n\n\n\n<p>A higher ratio means settling debts fast, while a lower one might signal cash flow challenges.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-features-to-look-for-in-accounts-payable-software\">Features to look for in accounts payable software<strong><\/strong><\/h2>\n\n\n\n<p>Looking to streamline your AP process and cut down on manual work?<\/p>\n\n\n\n<p>The right accounts payable software can automate invoice processing, reduce errors, and help you stay compliant.<\/p>\n\n\n\n<p>Here are some key features to look for:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-invoice-capturing\">Invoice capturing<\/h3>\n\n\n\n<p>Automatically captures and processes invoice details, so you don\u2019t have to enter them manually.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-approval-workflows\">Approval workflows<\/h3>\n\n\n\n<p>Simplifies invoice approvals by routing them to the right people, ensuring nothing gets stuck in the pipeline.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-automated-payment-scheduling\">Automated payment scheduling<\/h3>\n\n\n\n<p>This feature helps you pay suppliers on time, avoid late fees, and take advantage of early payment discounts.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-auto-matching-with-ai\">Auto-matching with AI<\/h3>\n\n\n\n<p>Uses artificial intelligence to automatically match invoices to purchase orders and create draft transactions.<\/p>\n\n\n\n<p>This speeds up reconciliation, supports easy daily soft-closing, and removes the need for manual matching or document hunting.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-payment-flexibility\">Payment flexibility<\/h3>\n\n\n\n<p>Gives you the option to issue payments using each vendor\u2019s preferred method, including checks, ACH, or virtual cards, making the payment process more convenient for everyone.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-integration-with-accounting-software\">Integration with accounting software<\/h3>\n\n\n\n<p>Syncs seamlessly with your financial records for better tracking and reporting.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-fraud-detection-and-security\">Fraud detection and security<\/h3>\n\n\n\n<p>Keep your business safe by flagging duplicate invoices, suspicious transactions and preventing unauthorized payments.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-final-thoughts\">Final thoughts<\/h2>\n\n\n\n<p>Whether you\u2019re a small business owner or an accountant, handling AP efficiently can make a big difference in your company\u2019s financial health.<\/p>\n\n\n\n<p>With the right processes and tools, you can automate payments, set deadline reminders, and improve overall financial management. <\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-looking-for-the-best-ap-solution\">Looking for the best AP solution?<\/h3>\n\n\n\n<p><a href=\"https:\/\/www.sage.com\/en-us\/accounting-software\/accounts-payable\/\" target=\"_blank\" rel=\"noreferrer noopener\">Discover Sage accounts payable software and find the perfect fit for your business.<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-accounts-payable-faqs\">Accounts payable FAQs<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-1-what-financial-statement-is-accounts-payable-on\">1. What financial statement is accounts payable on?<\/h3>\n\n\n\n<p>Accounts payable are listed under current liabilities on the balance sheet since they represent money your business owes to suppliers.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-2-does-accounts-payable-go-on-the-income-statement\">2. Does accounts payable go on the income statement?<\/h3>\n\n\n\n<p>No, AP does not appear on the income statement because it\u2019s a liability, not an expense.<\/p>\n\n\n\n<p>Expenses are recorded when incurred, while AP tracks what your business still needs to pay.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-3-what-s-the-difference-between-accounts-payable-and-accounts-receivable\">3. What\u2019s the difference between accounts payable and accounts receivable?<\/h3>\n\n\n\n<p>Both <a href=\"https:\/\/www.sage.com\/en-us\/blog\/accounts-payable-vs-accounts-receivable-guide\/\" target=\"_blank\" rel=\"noreferrer noopener\">accounts payable and accounts receivable<\/a> track money moving in and out of your business, but they represent opposite sides of a transaction:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Accounts payable: the money your business owes to suppliers for goods or services received on credit. It\u2019s recorded as a liability on your balance sheet until paid.<\/li>\n\n\n\n<li>Accounts receivable: the money customers owe your business for products or services you\u2019ve provided. It\u2019s recorded as an asset since it represents incoming cash.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-4-is-accounts-payable-a-credit-or-debit\">4. Is accounts payable a credit or debit?<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>When recorded, AP is a credit entry (increasing liabilities).<\/li>\n\n\n\n<li>When paid, it\u2019s a debit entry (reducing liabilities).<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-5-is-accounts-payable-an-asset-or-a-liability\">5. Is accounts payable an asset or a liability?<\/h3>\n\n\n\n<p>Accounts payable are a current liability because they reflect outstanding payments that your business must settle within a short period.<\/p>\n\n\n<div class=\"single-cta\">\n\t<div class=\"single-cta__positioner\">\n\t\t<div class=\"single-cta__wrapper has-dark-background-color\">\n\t\t\t<div class=\"single-cta__content\">\n\t\t\t\t\t\t\t\t<h2 class=\"single-cta__title h3\">Subscribe to our Sage Advice Newsletter<\/h2>\n\n\t\t\t\t\t\t\t\t\t<div class=\"single-cta__description\">\n\t\t\t\t\t\t<p>Get our latest business advice delivered directly to your inbox.<\/p>\n\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<a\n\t\t\t\t\t\thref=\"#gate-ab515c6e-7e90-4c2f-a67e-113872516e8b\"\n\t\t\t\t\t\tclass=\"single-cta__button button button--primary\"\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t>Subscribe<\/a>\n\t\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t<\/div>\n\n\t\t\t\t\t<img decoding=\"async\" width=\"1440\" height=\"810\" src=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2022\/04\/GettyImages-1073797282-1440x810.jpg\" class=\"single-cta__image\" alt=\"Working from home with tea in hand\" loading=\"lazy\" srcset=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2022\/04\/GettyImages-1073797282-1440x810.jpg 1440w\" sizes=\"auto, (min-width: 48em) 33vw, 100vw\" \/>\t\t\t<\/div>\n<\/div>\n\n<section class=\"more-topics alignfull has-grey-light-background-color wp-block-sage-post-topics\">\n\t<div class=\"container\">\n\t\t<div class=\"row\">\n\t\t\t<div class=\"col col-12 col-lg-4\">\n\t\t\t\t<h3 class=\"more-topics__title h2\">Browse more topics from this article<\/h3>\n\t\t\t<\/div>\n\t\t\t<div class=\"col col-12 col-lg-8\">\n\t\t\t\t<ul class=\"post-tags__list\">\n\t\t\t\t\t\t\t\t\t\t\t<li class=\"post-tags__item\">\n\t\t\t\t\t\t\t<a href=\"https:\/\/www.sage.com\/en-us\/blog\/hub\/accounting-101\/\" class=\"post-tags__link button button--secondary\">\n\t\t\t\t\t\t\t\tAccounting 101\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t\t\t\t<li class=\"post-tags__item\">\n\t\t\t\t\t\t\t<a href=\"https:\/\/www.sage.com\/en-us\/blog\/hub\/boss-your-business\/\" class=\"post-tags__link button button--secondary\">\n\t\t\t\t\t\t\t\tBoss your business\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t\t\t\t<li class=\"post-tags__item\">\n\t\t\t\t\t\t\t<a href=\"https:\/\/www.sage.com\/en-us\/blog\/hub\/business-strategy\/\" class=\"post-tags__link button button--secondary\">\n\t\t\t\t\t\t\t\tBusiness strategy\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t\t\t\t<li class=\"post-tags__item\">\n\t\t\t\t\t\t\t<a href=\"https:\/\/www.sage.com\/en-us\/blog\/hub\/cash-flow\/\" class=\"post-tags__link button button--secondary\">\n\t\t\t\t\t\t\t\tCash Flow\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t\t\t\t<li class=\"post-tags__item\">\n\t\t\t\t\t\t\t<a href=\"https:\/\/www.sage.com\/en-us\/blog\/hub\/staying-competitive\/\" class=\"post-tags__link button button--secondary\">\n\t\t\t\t\t\t\t\tStay competitive\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t\t<\/ul>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n<\/section>\n\n<div class=\"alignfull wp-block-sage-related-posts\">\n\t<section class=\"related-posts card-grid has-dark-background-color\">\n\t<div class=\"container\">\n\t\t\t\t\t<div class=\"row\">\n\t\t\t\t<div class=\"col\">\n\t\t\t\t\t<h2 class=\"related-posts__heading related-posts__heading--featured h1\">Explore more wisdom<\/h2>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\n\t\t\t<div class=\"row related-posts__featured\">\n\t\t\t\t<div class=\"col card-grid__item\">\n\t\t\t\t\t<article\n\t\tclass=\"card-post related-post related-post-0 post-30823 post type-post status-publish format-standard has-post-thumbnail hentry category-money-matters category-strategy-legal-operations tag-accounting-101 tag-boss-your-business tag-business-intelligence tag-cash-flow tag-small-business tag-starting-a-business tag-staying-competitive business_type-small-business business_type-growing-business card-post--is-clickable\"\n>\n\t<div class=\"card-post__media-wrapper\">\n\t\t<figure class=\"card-post__media\">\n\t\t\t\t\t\t\t<img decoding=\"async\" width=\"1215\" height=\"810\" src=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1190223207-1215x810.jpg\" class=\"card-post__image\" alt=\"\" loading=\"lazy\" srcset=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1190223207-684x384.jpg 684w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1190223207-768x512.jpg 768w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1190223207-1215x810.jpg 1215w\" sizes=\"auto, (min-width: 48em) 250px, (min-width: 30em) 100vw, 100vw\" \/>\t\t\t\n\t\t\t\n\t\t\t\t\t<\/figure>\n\t<\/div>\n\n\t<div class=\"card-post__content\">\n\t\t\t\t\t<div class=\"card-post__label\">Recommended<\/div>\n\t\t\n\t\t\t\t\t<div class=\"card-post__meta\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"posted-on \"><time class=\"entry-date published\" datetime=\"2026-06-24T09:08:55-04:00\">June 24, 2026<\/time><\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"reading-time\">13 min read<\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\n\t\t<p class=\"card-post__title h3\">\n\t\t\t\t\t\t\t<a\n\t\t\t\t\tclass=\"card-post__title-link\"\n\t\t\t\t\thref=\"https:\/\/www.sage.com\/en-us\/blog\/how-to-track-business-expenses\/\"\n\t\t\t\t>\n\t\t\t\n\t\t\tHow to keep track of business expenses\n\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t<\/p>\n\n\t\t\n\t\t\t\t\t<p class=\"card-post__description\">\n\t\t\t\tIf you&#8217;re responsible for managing business finances, keeping track of expenses affects how clearly you can see your cash flow and make informed decisions. Learn the key steps, best tools, and how to build a process that keeps your finances accurate and error free. \t\t\t<\/p>\n\t\t\n\t\t\t<\/div>\n\n\t<\/article>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\n\t\t\t\t\t<div class=\"row related-posts__non-featured\">\n\t\t\t\t<div class=\"col col-12\">\n\t\t\t\t\t<h2 class=\"related-posts__heading related-posts__heading--more h4\">More on this Topic<\/h2>\n\t\t\t\t<\/div>\n\n\t\t\t\t\n\t\t\t\t\t<div class=\"col col-6 col-lg-3 card-grid__item\">\n\t\t\t\t\t\t<article\n\t\tclass=\"card-post related-post related-post-1 post-30598 post type-post status-publish format-standard has-post-thumbnail hentry category-strategy-legal-operations category-trends-insights tag-boss-your-business tag-business-intelligence tag-business-strategy tag-sage-news tag-security-fraud tag-small-business tag-starting-a-business business_type-small-business business_type-growing-business\"\n>\n\t\t\t<a\n\t\t\tclass=\"card-post__link\"\n\t\t\thref=\"https:\/\/www.sage.com\/en-us\/blog\/what-is-expense-report-fraud\/\"\n\t\t\t\t\t>\n\t\t\t<figure class=\"card-post__media\">\n\t\t\t\t\t\t\t<img decoding=\"async\" width=\"684\" height=\"384\" src=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/08\/BrandShootLDN_Jul2022_TechSoftware_0620-684x384.jpeg\" class=\"card-post__image\" alt=\"A person giving a presentation to colleagues.\" loading=\"lazy\" srcset=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/08\/BrandShootLDN_Jul2022_TechSoftware_0620-684x384.jpeg 684w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/08\/BrandShootLDN_Jul2022_TechSoftware_0620-768x432.jpeg 768w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/08\/BrandShootLDN_Jul2022_TechSoftware_0620-1440x810.jpeg 1440w\" sizes=\"auto, (min-width: 48em) 250px, (min-width: 30em) 100vw, 100vw\" \/>\t\t\t\n\t\t\t\n\t\t\t\t\t<\/figure>\n\n\t\t\n\t\t\t\t\t<div class=\"card-post__meta\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"posted-on \"><time class=\"entry-date published\" datetime=\"2026-06-24T05:46:09-04:00\">June 24, 2026<\/time><\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"reading-time\">8 min read<\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\n\t\t<p class=\"card-post__title h5\">\n\t\t\tExpense fraud: How to detect and prevent it in your organization\u00a0\t\t<\/p>\n\n\t\t\t<\/a>\n\t\n\t\n\t\t\n\t\n\t<\/article>\n\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\t<div class=\"col col-6 col-lg-3 card-grid__item\">\n\t\t\t\t\t\t<article\n\t\tclass=\"card-post related-post related-post-2 post-29310 post type-post status-publish format-standard has-post-thumbnail hentry category-strategy-legal-operations category-technology-innovation tag-artificial-intelligence tag-automation tag-boss-your-business tag-cash-flow tag-cloud-financial-management tag-sage-accounting business_type-small-business business_type-growing-business\"\n>\n\t\t\t<a\n\t\t\tclass=\"card-post__link\"\n\t\t\thref=\"https:\/\/www.sage.com\/en-us\/blog\/order-to-cash-process-otc-o2c\/\"\n\t\t\t\t\t>\n\t\t\t<figure class=\"card-post__media\">\n\t\t\t\t\t\t\t<img decoding=\"async\" width=\"684\" height=\"384\" src=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1190223207-684x384.jpg\" class=\"card-post__image\" alt=\"\" loading=\"lazy\" srcset=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1190223207-684x384.jpg 684w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1190223207-768x512.jpg 768w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1190223207-1215x810.jpg 1215w\" sizes=\"auto, (min-width: 48em) 250px, (min-width: 30em) 100vw, 100vw\" \/>\t\t\t\n\t\t\t\n\t\t\t\t\t<\/figure>\n\n\t\t\n\t\t\t\t\t<div class=\"card-post__meta\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"posted-on \"><time class=\"entry-date published\" datetime=\"2026-06-10T12:23:35-04:00\">June 10, 2026<\/time><\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"reading-time\">12 min read<\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\n\t\t<p class=\"card-post__title h5\">\n\t\t\tWhat is the Order to Cash process?\t\t<\/p>\n\n\t\t\t<\/a>\n\t\n\t\n\t\t\n\t\n\t<\/article>\n\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\t<div class=\"col col-6 col-lg-3 card-grid__item\">\n\t\t\t\t\t\t<article\n\t\tclass=\"card-post related-post related-post-3 post-29062 post type-post status-publish format-standard has-post-thumbnail hentry category-strategy-legal-operations tag-boss-your-business tag-business-intelligence tag-growing-a-business tag-inventory-management tag-productivity tag-staying-competitive tag-supply-chain-management business_type-small-business business_type-growing-business\"\n>\n\t\t\t<a\n\t\t\tclass=\"card-post__link\"\n\t\t\thref=\"https:\/\/www.sage.com\/en-us\/blog\/what-is-an-order-management-system-oms\/\"\n\t\t\t\t\t>\n\t\t\t<figure class=\"card-post__media\">\n\t\t\t\t\t\t\t<img decoding=\"async\" width=\"684\" height=\"384\" src=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1417607997-684x384.jpg\" class=\"card-post__image\" alt=\"\" loading=\"lazy\" srcset=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1417607997-684x384.jpg 684w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1417607997-768x512.jpg 768w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1417607997-1215x810.jpg 1215w\" sizes=\"auto, (min-width: 48em) 250px, (min-width: 30em) 100vw, 100vw\" \/>\t\t\t\n\t\t\t\n\t\t\t\t\t<\/figure>\n\n\t\t\n\t\t\t\t\t<div class=\"card-post__meta\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"posted-on \"><time class=\"entry-date published\" datetime=\"2026-06-10T10:25:03-04:00\">June 10, 2026<\/time><\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"reading-time\">19 min read<\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\n\t\t<p class=\"card-post__title h5\">\n\t\t\tWhat is an order management system?\t\t<\/p>\n\n\t\t\t<\/a>\n\t\n\t\n\t\t\n\t\n\t<\/article>\n\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\t<div class=\"col col-6 col-lg-3 card-grid__item\">\n\t\t\t\t\t\t<article\n\t\tclass=\"card-post related-post related-post-4 post-28210 post type-post status-publish format-standard has-post-thumbnail hentry category-growth-customers category-strategy-legal-operations tag-boss-your-business tag-business-intelligence tag-business-strategy tag-distribution tag-growing-a-business tag-inventory-management tag-productivity tag-supply-chain-management business_type-small-business business_type-growing-business industry-distribution industry-wholesale-distribution\"\n>\n\t\t\t<a\n\t\t\tclass=\"card-post__link\"\n\t\t\thref=\"https:\/\/www.sage.com\/en-us\/blog\/what-is-order-processing\/\"\n\t\t\t\t\t>\n\t\t\t<figure class=\"card-post__media\">\n\t\t\t\t\t\t\t<img decoding=\"async\" width=\"684\" height=\"384\" src=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-841574854-684x384.jpg\" class=\"card-post__image\" alt=\"\" loading=\"lazy\" srcset=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-841574854-684x384.jpg 684w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-841574854-768x512.jpg 768w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-841574854-1215x810.jpg 1215w\" sizes=\"auto, (min-width: 48em) 250px, (min-width: 30em) 100vw, 100vw\" \/>\t\t\t\n\t\t\t\n\t\t\t\t\t<\/figure>\n\n\t\t\n\t\t\t\t\t<div class=\"card-post__meta\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"posted-on \"><time class=\"entry-date published\" datetime=\"2026-06-02T11:22:21-04:00\">June 2, 2026<\/time><\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"reading-time\">19 min read<\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\n\t\t<p class=\"card-post__title h5\">\n\t\t\tOrder processing explained: Steps, systems and best practices\t\t<\/p>\n\n\t\t\t<\/a>\n\t\n\t\n\t\t\n\t\n\t<\/article>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t<\/div>\n<\/section>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Understanding how Accounts Payable (AP) is essential for keeping your business finances organized and managing outgoing payments 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