{"id":30598,"date":"2025-05-16T09:00:00","date_gmt":"2025-05-16T13:00:00","guid":{"rendered":"https:\/\/www.sage.com\/en-us\/blog\/?p=30598"},"modified":"2026-04-02T09:29:24","modified_gmt":"2026-04-02T13:29:24","slug":"what-is-expense-report-fraud","status":"publish","type":"post","link":"https:\/\/www.sage.com\/en-us\/blog\/what-is-expense-report-fraud\/","title":{"rendered":"How to minimize expense fraud in your organization\u00a0"},"content":{"rendered":"<header class=\"entry-header has-dark-background-color entry-header--standard entry-header--has-illustration entry-header--has-illustration--standard\">\n\t<div class=\"container\">\n\t\t<div class=\"entry-header__row row align-center\">\n\t\t\t<div class=\"col col-lg-7 col-xlg-6 entry-header__content\">\n\t\t\t\t\t\t\t<div class=\"component component-single-header\">\n\t\t\t\t\t\t\t\t\t\t<div class=\"entry-header__misc text--subtitle text--uppercase text--small\">\n\t\t\t\t\t\t\t<a href=\"https:\/\/www.sage.com\/en-us\/blog\/category\/strategy-legal-operations\/\" class=\"entry-header__link\">Strategy, Legal &amp; Operations<\/a>\t\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t<div class=\"entry-title-wrapper\">\n\t\t\t\t\t<h1 class=\"entry-title\">\n\t\t\t\t\t\tHow to minimize expense fraud in your organization\u00a0\t\t\t\t\t<\/h1>\n\t\t\t\t<\/div>\n\n\t\t\t\t\t\t\t\t\t<p class=\"entry-header__description\">\n\t\t\t\t\t\tUnderstand expense fraud, including expense reimbursement and employee expense fraud. Discover strategies for expense report fraud detection.\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t<\/div>\n\n\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t<\/div>\n\t\t<div class=\"single-post-details container\">\n\t\t<div class=\"col\">\n\t\t\t<span class=\"posted-on \">Published <time class=\"entry-date published\" datetime=\"2025-05-16T09:00:00-04:00\">May 16, 2025<\/time><\/span><span class=\"reading-time\"> min read<\/span>\n\t\t<button\n\t\t\ttype=\"button\"\n\t\t\tclass=\"social-share-button button button--icon button--secondary js-social-share-button\"\n\t\t\tdata-share-title=\"How to minimize expense fraud in your organization\u00a0\"\n\t\t\tdata-share-url=\"https:\/\/www.sage.com\/en-us\/blog\/what-is-expense-report-fraud\/\"\n\t\t\tdata-share-text=\"Please read this interesting article\"\n\t\t>\n\t\t\t<span class=\"social-share-button__share-label\">Share<\/span>\n\t\t\t<span class=\"social-share-button__copy-label\" hidden>Copy Link<\/span>\n\t\t\t<span class=\"social-share-button__copy-tooltip\" aria-hidden=\"true\" hidden>Copied<\/span>\n\t\t<\/button>\n\n\t\t\t\t<\/div>\n\t<\/div>\n\t<\/header>\n\n\n\n<div class=\"wp-block-post-author has-dark-background-color alignfull\">\n\t<div class=\"container\">\n\t\t<div class=\"col\">\n\t\t\t\t\t\t\t<div class=\"co-authors\">\n\t\t\t\t\t\n\t\t<div class=\"entry-author-wrapper\">\n\t\t\t<a class=\"entry-author\" href=\"https:\/\/www.sage.com\/en-us\/blog\/author\/ryangrundy\/\">\n\t\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"40\" height=\"40\" src=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2022\/11\/Ryan-Grundy.jpg\" class=\"entry-author__image\" alt=\"ryan-grundy\" \/>\t\t\t\t<span class=\"entry-author__name\">Ryan Grundy<\/span>\n\t\t\t<\/a>\n\n\t\t\t\t\t<\/div>\n\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t<\/div>\n<\/div>\n\n\n\n<p>You put your trust in employees as soon as you take them on. <\/p>\n\n\n\n<p>And of course, most aim to prove their dedication from day one. <\/p>\n\n\n\n<p>However, let&#8217;s be realistic: not every transaction is traceable. <\/p>\n\n\n\n<p>It might take time to spot a minor cash difference, and you never know who might exploit that weakness to commit expense fraud.&nbsp;&nbsp;<\/p>\n\n\n\n<p>From inflated receipts to outright fictitious claims, there are many ways unscrupulous employees could skim a few dollars from your expense account. <\/p>\n\n\n\n<p>A good understanding of the most common types of expense fraud will help you to stay vigilant and keep on top of any cash leakage.&nbsp;&nbsp;<\/p>\n\n\n\n<p>This guide explains what expense fraud is and outlines some best practices to help you implement effective prevention and detection strategies.&nbsp;<\/p>\n\n\n\n<p><strong>Here&#8217;s what we&#8217;ll cover:<\/strong><\/p>\n\n\n<?xml encoding=\"utf-8\" ?><div class=\"wp-block-yoast-seo-table-of-contents yoast-table-of-contents\"><ul><li><a href=\"#h-what-is-expenses-fraud\" data-level=\"2\">What is expenses fraud?<\/a><\/li><li><a href=\"#h-common-types-of-employee-expense-fraud\" data-level=\"2\">Common types of employee expense fraud<\/a><\/li><li><a href=\"#h-how-to-detect-expense-fraud\" data-level=\"2\">How to detect expense fraud<\/a><\/li><li><a href=\"#h-automated-detection-tools\" data-level=\"2\">Automated detection tools<\/a><\/li><li><a href=\"#h-what-to-do-if-you-detect-expense-fraud\" data-level=\"2\">What to do if you detect expense fraud<\/a><\/li><li><a href=\"#h-final-thoughts\" data-level=\"2\">Final thoughts<\/a><\/li><\/ul><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-what-is-expenses-fraud\">What is expenses fraud?<\/h2>\n\n\n\n<p>According to the <a href=\"https:\/\/www.acfe.com\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Association of Certified Fraud Examiners<\/strong><\/a> (ACFE), expense fraud is any kind of \u201cscheme in which an employee claims reimbursement for fictitious or inflated business expenses.\u201d <\/p>\n\n\n\n<p>In other words, it\u2019s when employees knowingly submit false spending claims or exaggerate the amount spent.&nbsp;&nbsp;<\/p>\n\n\n\n<p>Expense fraud\u2014also known as reimbursement fraud\u2014often involves relatively small sums, but if done repeatedly, or spread across a large number of employees, the accumulated amount can have a big impact on your bottom line.&nbsp;&nbsp;<\/p>\n\n\n\n<p>This type of fraud is more likely to happen if your employees can see vulnerabilities in your expense management procedures. <\/p>\n\n\n\n<p>Any such loopholes are exposed when your system lacks oversight measures, such as appropriate and regular reviews of your company\u2019s expense reports.&nbsp;&nbsp;<\/p>\n\n\n\n<p>The ACFE has cited cases in which individuals exploited systemic flaws at major companies and multinationals, with the fraud going undetected for years. <\/p>\n\n\n\n<p>In extreme cases the cost can run to hundreds of millions of dollars.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-common-types-of-employee-expense-fraud\"><strong>Common types of employee expense fraud<\/strong><\/h2>\n\n\n\n<p>Fairly innocuous acts\u2014such as making personal photocopies on company equipment\u2014are enough to put pressure on a company\u2019s financial health. So, imagine the cumulative effect of direct cash thefts.&nbsp;<\/p>\n\n\n\n<p>Let\u2019s look at some of the most common reimbursement fraud methods directly involving cash:&nbsp;&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Fictitious expenses<\/h3>\n\n\n\n<p>Employees submitting fake receipts for items they never bought.<\/p>\n\n\n\n<p>They might have access to software that can create these receipts, or they could get blank receipts and fill them out.<\/p>\n\n\n\n<p>For example, AI-based image generating tools are freely available today and can create realistic-looking receipts.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Mischaracterized expenses<\/h3>\n\n\n\n<p>Claiming personal expenses as job-related costs.<\/p>\n\n\n\n<p>For example, an employee might claim a dinner with friends as a client meeting.<\/p>\n\n\n\n<p>Alternatively, employees may misrepresent the nature of items bought, hiding out-of-policy items like alcohol, for example.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Inflated expenses<\/h3>\n\n\n\n<p>Exaggerating the cost of expenses that were genuinely incurred\u2014an employee might physically alter or forge the total on a valid receipt.<\/p>\n\n\n\n<p>For example, on a hand-written receipt they could easily change $10 to $100.&nbsp;&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Duplicate submissions<\/h3>\n\n\n\n<p>Claiming the same expense more than once.<\/p>\n\n\n\n<p>For example, an employee might simultaneously submit a paper receipt and a digital entry for the same purchase.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Collusion with vendors<\/h3>\n\n\n\n<p>An employee might know someone at your supplier who can issue false receipts or exaggerate the price.<\/p>\n\n\n\n<p>The contact may be willing to do this if they get a share of the fraudulent payment.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Abusing flexible rules<\/h3>\n\n\n\n<p>Attempts to claim expenses without receipts are typically denied outright.<\/p>\n\n\n\n<p>However, you or your finance manager may occasionally accept claims if the employee has a convincing argument\u2014after all, that could be good for employee relations.<\/p>\n\n\n\n<p>But bear in mind that frequently approving claims without proper receipts could become a gateway to fraud.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-to-detect-expense-fraud\"><strong>How to detect expense fraud<\/strong><\/h2>\n\n\n\n<p>Cheating employees are betting you won\u2019t notice that your expense account is inflated. <\/p>\n\n\n\n<p>However, there are fraud detection strategies you can employ to stay one step ahead.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-regular-audits-nbsp-nbsp\"><strong>Regular audits&nbsp;<\/strong>&nbsp;<\/h3>\n\n\n\n<p>Conduct periodic reviews of expense reports to identify anomalies. <\/p>\n\n\n\n<p>Start by checking that each expense is accompanied by a receipt, and cross-reference expense reports with travel schedules or meeting logs. <\/p>\n\n\n\n<p>This confirms that there was good reason for the expense on the day in question. <\/p>\n\n\n\n<p>Then verify the legitimacy of supporting documents by contacting vendors directly.&nbsp;&nbsp;<\/p>\n\n\n\n<p>Common warning signs of expense report fraud are:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Rounded figures.<\/strong> Frequent use of neat, rounded numbers may indicate inflated or fabricated costs.&nbsp;<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Expenses regularly bordering approval limit.<\/strong> A lack of natural variation in spending could be a sign of human intervention.&nbsp;&nbsp;<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Entries with vague descriptions.<\/strong> Entries such as &#8220;business lunch&#8221; lack the details needed for proper verification.&nbsp;&nbsp;<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-nbsp-automated-detection-tools\">&nbsp;<strong>Automated detection tools<\/strong><\/h2>\n\n\n\n<p>Most <a href=\"https:\/\/www.sage.com\/en-us\/accounting-software\/time-and-expense-management\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>expense management software<\/strong><\/a> includes fraud detection capabilities that can flag suspicious activities. <\/p>\n\n\n\n<p>This takes the tedium out of searching for obvious anomalies such as duplicate claims, out-of-policy expenses, mismatched vendor names, or claims submitted outside of normal business hours.&nbsp;&nbsp;<\/p>\n\n\n\n<p>Optical Character Recognition (OCR) tools can convert scanned or photographed receipts into searchable text, ready for analysis by the software. <\/p>\n\n\n\n<p>When combined with machine learning and rule-based filters, the system can detect altered data, unusual claim frequencies, or vendor inconsistencies.&nbsp;<\/p>\n\n\n\n<p>Advanced analytics can also reveal more subtle patterns, such as employees with consistently high claims or who repeatedly give preference to certain vendors. <\/p>\n\n\n\n<p>Even if fraud isn\u2019t confirmed, these insights can highlight areas that deserve a closer look.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-strategies-for-preventing-expense-reimbursement-fraud-nbsp\"><strong>Strategies for preventing expense reimbursement fraud<\/strong> &nbsp;<\/h3>\n\n\n\n<p>You can take some comfort in knowing there are ways to detect fraud. <\/p>\n\n\n\n<p>But it\u2019s far better\u2014and more cost-efficient\u2014to prevent it in the first place. <\/p>\n\n\n\n<p>Here are some proactive measures that can significantly reduce the risk of expense fraud:&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-clear-expense-policies-nbsp\"><strong>Clear expense policies<\/strong>&nbsp;<\/h3>\n\n\n\n<p>Establish comprehensive guidelines outlining acceptable expenses and documentation requirements. <\/p>\n\n\n\n<p>Be specific about receipt submission rules, spending limits and categories of reimbursable expenses.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-approval-workflows-nbsp\"><strong>Approval workflows<\/strong>&nbsp;<\/h3>\n\n\n\n<p>Implement a system of checks and balances for oversight, such as multi-level approval processes. <\/p>\n\n\n\n<p>For example, require a manager&#8217;s approval for all expense reports. <\/p>\n\n\n\n<p>For larger amounts, insist on a senior manager&#8217;s review. Ensure all approvals are documented and traceable.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-control-of-corporate-cards-nbsp\"><strong>Control of corporate cards<\/strong>&nbsp;<\/h3>\n\n\n\n<p>Build spending limits into the company credit cards you issue to employees. <\/p>\n\n\n\n<p>Also, implement real-time monitoring capabilities that regularly review transactions for unusual activity. <\/p>\n\n\n\n<p>Consider setting restrictions on certain types of purchases, such as entertainment or cash withdrawals. <\/p>\n\n\n\n<p>Don\u2019t forget to cancel the cards of departing employees.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-employee-training-nbsp\"><strong>Employee training<\/strong>&nbsp;<\/h3>\n\n\n\n<p>Educate staff on your expense policies and the potential consequences of fraud, such as disciplinary action, job loss, and even legal action. <\/p>\n\n\n\n<p>Include training in ethical behavior as a part of your onboarding and employees\u2019 ongoing professional development. &nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-what-to-do-if-you-detect-expense-fraud\"><strong>What to do if you detect expense fraud<\/strong><\/h2>\n\n\n\n<p>If you suspect or uncover employee expense fraud within your organization, take the following steps:&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">1. Gather evidence<\/h3>\n\n\n\n<p>Collect all relevant documentation, including receipts, expense reports, and communication records.<\/p>\n\n\n\n<p>Create copies of all evidence and keep them secure.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">2. Conduct an internal investigation<\/h3>\n\n\n\n<p>Involve HR and legal teams to assess the situation in a professional manner.<\/p>\n\n\n\n<p>The goal is to determine the extent of the fraud and who is responsible.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">3. Confront the employee<\/h3>\n\n\n\n<p>Approach the individual professionally and present the evidence.<\/p>\n\n\n\n<p>Allow them to explain whether there is a non-malicious reason for the anomalies.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">4. Take disciplinary action<\/h3>\n\n\n\n<p>If you\u2019re satisfied that the anomalies were intentional, refer to company policy to decide on the appropriate disciplinary measures.<\/p>\n\n\n\n<p>These should reflect the severity of the fraud, indicating whether it warrants a formal warning, suspension, or termination of employment.<\/p>\n\n\n\n<p>Your response should follow legal guidelines.&nbsp;&nbsp;&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">5. Review and strengthen policies<\/h3>\n\n\n\n<p>Analyze how the fraud occurred so you can update policies and controls to prevent future incidents.<\/p>\n\n\n\n<p>For example, you might implement stricter approval limits or require more detailed documentation for certain expense types.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-final-thoughts\"><strong>Final thoughts<\/strong><\/h2>\n\n\n\n<p>Expense fraud often starts small, but its financial and cultural impact can quickly grow if left unchecked. <\/p>\n\n\n\n<p>From mischaracterization of trivial items in expense claims to sophisticated schemes and hacks, the risk is real\u2014and so is the cost.&nbsp;<\/p>\n\n\n\n<p>Fortunately, you can take meaningful steps to reduce this risk through appropriate policies, regular oversight, and the use of smart accounting technology such as <a href=\"https:\/\/www.fylehq.com\/\" type=\"link\" id=\"https:\/\/www.fylehq.com\/\">expense report software.<\/a><\/p>\n\n\n\n<p>These and other measures help you foster a culture of transparency and accountability, allowing you to detect and prevent fraud while building a healthier, more resilient business.<\/p>\n\n\n\n<div class=\"single-cta\">\n\t<div class=\"single-cta__positioner\">\n\t\t<div class=\"single-cta__wrapper has-dark-background-color\">\n\t\t\t<div class=\"single-cta__content\">\n\t\t\t\t\t\t\t\t<h2 class=\"single-cta__title h3\">Subscribe to our Sage Advice Newsletter<\/h2>\n\n\t\t\t\t\t\t\t\t\t<div class=\"single-cta__description\">\n\t\t\t\t\t\t<p>Get our latest business advice delivered directly to your inbox.<\/p>\n\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<a\n\t\t\t\t\t\thref=\"#gate-ab515c6e-7e90-4c2f-a67e-113872516e8b\"\n\t\t\t\t\t\tclass=\"single-cta__button button button--primary\"\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t>Subscribe<\/a>\n\t\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t<\/div>\n\n\t\t\t\t\t<img decoding=\"async\" width=\"1440\" height=\"810\" 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href=\"https:\/\/www.sage.com\/en-us\/blog\/hub\/security-fraud\/\" class=\"post-tags__link button button--secondary\">\n\t\t\t\t\t\t\t\tSecurity and fraud\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t\t\t\t<li class=\"post-tags__item\">\n\t\t\t\t\t\t\t<a href=\"https:\/\/www.sage.com\/en-us\/blog\/hub\/small-business\/\" class=\"post-tags__link button button--secondary\">\n\t\t\t\t\t\t\t\tSmall business\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t\t\t\t<li class=\"post-tags__item\">\n\t\t\t\t\t\t\t<a href=\"https:\/\/www.sage.com\/en-us\/blog\/hub\/starting-a-business\/\" class=\"post-tags__link button button--secondary\">\n\t\t\t\t\t\t\t\tStarting a business\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t\t<\/ul>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n<\/section>\n\n<div class=\"alignfull wp-block-sage-related-posts\">\n\t<section class=\"related-posts card-grid has-dark-background-color\">\n\t<div class=\"container\">\n\t\t\t\t\t<div class=\"row\">\n\t\t\t\t<div class=\"col\">\n\t\t\t\t\t<h2 class=\"related-posts__heading related-posts__heading--featured h1\">Explore more wisdom<\/h2>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\n\t\t\t<div class=\"row related-posts__featured\">\n\t\t\t\t<div class=\"col card-grid__item\">\n\t\t\t\t\t<article\n\t\tclass=\"card-post related-post related-post-0 post-29306 post type-post status-publish format-standard has-post-thumbnail hentry category-money-matters category-strategy-legal-operations tag-accounting-101 tag-boss-your-business tag-business-continuity tag-small-business business_type-small-business card-post--is-clickable\"\n>\n\t<div class=\"card-post__media-wrapper\">\n\t\t<figure class=\"card-post__media\">\n\t\t\t\t\t\t\t<img decoding=\"async\" width=\"1215\" height=\"810\" src=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1415809513-1215x810.jpg\" class=\"card-post__image\" alt=\"\" loading=\"lazy\" srcset=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1415809513-684x384.jpg 684w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1415809513-768x512.jpg 768w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1415809513-1215x810.jpg 1215w\" sizes=\"auto, (min-width: 48em) 250px, (min-width: 30em) 100vw, 100vw\" \/>\t\t\t\n\t\t\t\n\t\t\t\t\t<\/figure>\n\t<\/div>\n\n\t<div class=\"card-post__content\">\n\t\t\t\t\t<div class=\"card-post__label\">Recommended<\/div>\n\t\t\n\t\t\t\t\t<div class=\"card-post__meta\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"posted-on \"><time class=\"entry-date published\" datetime=\"2026-06-12T10:24:32-04:00\">June 12, 2026<\/time><\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"reading-time\">9 min read<\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\n\t\t<p class=\"card-post__title h3\">\n\t\t\t\t\t\t\t<a\n\t\t\t\t\tclass=\"card-post__title-link\"\n\t\t\t\t\thref=\"https:\/\/www.sage.com\/en-us\/blog\/what-is-a-purchase-order\/\"\n\t\t\t\t>\n\t\t\t\n\t\t\tWhat is a purchase order (PO) and how is it used?\n\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t<\/p>\n\n\t\t\n\t\t\t\t\t<p class=\"card-post__description\">\n\t\t\t\tIf your business buys from suppliers, purchase orders are one of the most important controls you have. Learn what a purchase order includes, how it works, and when to use each type.\t\t\t<\/p>\n\t\t\n\t\t\t<\/div>\n\n\t<\/article>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\n\t\t\t\t\t<div class=\"row related-posts__non-featured\">\n\t\t\t\t<div class=\"col col-12\">\n\t\t\t\t\t<h2 class=\"related-posts__heading related-posts__heading--more h4\">More on this Topic<\/h2>\n\t\t\t\t<\/div>\n\n\t\t\t\t\n\t\t\t\t\t<div class=\"col col-6 col-lg-3 card-grid__item\">\n\t\t\t\t\t\t<article\n\t\tclass=\"card-post related-post related-post-1 post-29310 post type-post status-publish format-standard has-post-thumbnail hentry category-strategy-legal-operations category-technology-innovation tag-artificial-intelligence tag-automation tag-boss-your-business tag-cash-flow tag-cloud-financial-management tag-sage-accounting business_type-small-business business_type-growing-business\"\n>\n\t\t\t<a\n\t\t\tclass=\"card-post__link\"\n\t\t\thref=\"https:\/\/www.sage.com\/en-us\/blog\/order-to-cash-process-otc-o2c\/\"\n\t\t\t\t\t>\n\t\t\t<figure class=\"card-post__media\">\n\t\t\t\t\t\t\t<img decoding=\"async\" width=\"684\" height=\"384\" src=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1190223207-684x384.jpg\" class=\"card-post__image\" alt=\"\" loading=\"lazy\" srcset=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1190223207-684x384.jpg 684w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1190223207-768x512.jpg 768w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1190223207-1215x810.jpg 1215w\" sizes=\"auto, (min-width: 48em) 250px, (min-width: 30em) 100vw, 100vw\" \/>\t\t\t\n\t\t\t\n\t\t\t\t\t<\/figure>\n\n\t\t\n\t\t\t\t\t<div class=\"card-post__meta\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"posted-on \"><time class=\"entry-date published\" datetime=\"2026-06-10T12:23:35-04:00\">June 10, 2026<\/time><\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"reading-time\">12 min read<\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\n\t\t<p class=\"card-post__title h5\">\n\t\t\tWhat is the Order to Cash process?\t\t<\/p>\n\n\t\t\t<\/a>\n\t\n\t\n\t\t\n\t\n\t<\/article>\n\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\t<div class=\"col col-6 col-lg-3 card-grid__item\">\n\t\t\t\t\t\t<article\n\t\tclass=\"card-post related-post related-post-2 post-29062 post type-post status-publish format-standard has-post-thumbnail hentry category-strategy-legal-operations tag-boss-your-business tag-business-intelligence tag-growing-a-business tag-inventory-management tag-productivity tag-staying-competitive tag-supply-chain-management business_type-small-business business_type-growing-business\"\n>\n\t\t\t<a\n\t\t\tclass=\"card-post__link\"\n\t\t\thref=\"https:\/\/www.sage.com\/en-us\/blog\/what-is-an-order-management-system-oms\/\"\n\t\t\t\t\t>\n\t\t\t<figure class=\"card-post__media\">\n\t\t\t\t\t\t\t<img decoding=\"async\" width=\"684\" height=\"384\" src=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1417607997-684x384.jpg\" class=\"card-post__image\" alt=\"\" loading=\"lazy\" srcset=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1417607997-684x384.jpg 684w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1417607997-768x512.jpg 768w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1417607997-1215x810.jpg 1215w\" sizes=\"auto, (min-width: 48em) 250px, (min-width: 30em) 100vw, 100vw\" \/>\t\t\t\n\t\t\t\n\t\t\t\t\t<\/figure>\n\n\t\t\n\t\t\t\t\t<div class=\"card-post__meta\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"posted-on \"><time class=\"entry-date published\" datetime=\"2026-06-10T10:25:03-04:00\">June 10, 2026<\/time><\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"reading-time\">19 min read<\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\n\t\t<p class=\"card-post__title h5\">\n\t\t\tWhat is an order management system?\t\t<\/p>\n\n\t\t\t<\/a>\n\t\n\t\n\t\t\n\t\n\t<\/article>\n\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\t<div class=\"col col-6 col-lg-3 card-grid__item\">\n\t\t\t\t\t\t<article\n\t\tclass=\"card-post related-post related-post-3 post-28210 post type-post status-publish format-standard has-post-thumbnail hentry category-growth-customers category-strategy-legal-operations tag-boss-your-business tag-business-intelligence tag-business-strategy tag-distribution tag-growing-a-business tag-inventory-management tag-productivity tag-supply-chain-management business_type-small-business business_type-growing-business industry-distribution industry-wholesale-distribution\"\n>\n\t\t\t<a\n\t\t\tclass=\"card-post__link\"\n\t\t\thref=\"https:\/\/www.sage.com\/en-us\/blog\/what-is-order-processing\/\"\n\t\t\t\t\t>\n\t\t\t<figure class=\"card-post__media\">\n\t\t\t\t\t\t\t<img decoding=\"async\" width=\"684\" height=\"384\" src=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-841574854-684x384.jpg\" class=\"card-post__image\" alt=\"\" loading=\"lazy\" srcset=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-841574854-684x384.jpg 684w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-841574854-768x512.jpg 768w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-841574854-1215x810.jpg 1215w\" sizes=\"auto, (min-width: 48em) 250px, (min-width: 30em) 100vw, 100vw\" \/>\t\t\t\n\t\t\t\n\t\t\t\t\t<\/figure>\n\n\t\t\n\t\t\t\t\t<div class=\"card-post__meta\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"posted-on \"><time class=\"entry-date published\" datetime=\"2026-06-02T11:22:21-04:00\">June 2, 2026<\/time><\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"reading-time\">19 min read<\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\n\t\t<p class=\"card-post__title h5\">\n\t\t\tOrder processing explained: Steps, systems and best practices\t\t<\/p>\n\n\t\t\t<\/a>\n\t\n\t\n\t\t\n\t\n\t<\/article>\n\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\t<div class=\"col col-6 col-lg-3 card-grid__item\">\n\t\t\t\t\t\t<article\n\t\tclass=\"card-post related-post related-post-4 post-28775 post type-post status-publish format-standard has-post-thumbnail hentry category-money-matters category-strategy-legal-operations tag-business-strategy tag-cash-flow tag-growing-a-business tag-small-business business_type-small-business business_type-growing-business industry-nonprofit\"\n>\n\t\t\t<a\n\t\t\tclass=\"card-post__link\"\n\t\t\thref=\"https:\/\/www.sage.com\/en-us\/blog\/peer-to-peer-fundraising-best-practices\/\"\n\t\t\t\t\t>\n\t\t\t<figure class=\"card-post__media\">\n\t\t\t\t\t\t\t<img decoding=\"async\" width=\"684\" height=\"384\" src=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1414263386-684x384.jpg\" class=\"card-post__image\" alt=\"\" loading=\"lazy\" srcset=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1414263386-684x384.jpg 684w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1414263386-768x512.jpg 768w, https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/09\/GettyImages-1414263386-1215x810.jpg 1215w\" sizes=\"auto, (min-width: 48em) 250px, (min-width: 30em) 100vw, 100vw\" \/>\t\t\t\n\t\t\t\n\t\t\t\t\t<\/figure>\n\n\t\t\n\t\t\t\t\t<div class=\"card-post__meta\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"posted-on \"><time class=\"entry-date published\" datetime=\"2026-06-02T05:54:37-04:00\">June 2, 2026<\/time><\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"card-post__meta-text\"><span class=\"reading-time\">15 min read<\/span><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\n\t\t<p class=\"card-post__title h5\">\n\t\t\tPeer-to-peer fundraising guide: Best practices for success\t\t<\/p>\n\n\t\t\t<\/a>\n\t\n\t\n\t\t\n\t\n\t<\/article>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t<\/div>\n<\/section>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Understand expense fraud, including expense reimbursement and employee expense fraud. Discover strategies for expense report fraud detection.<\/p>\n","protected":false},"author":1398,"featured_media":25067,"menu_order":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_sage_video":false,"post_featured_image_hide":false,"sage_hide_published_date":false,"sage_hide_read_time":false,"sage_hide_share_buttons":false,"footnotes":""},"categories":[44,49],"tags":[195,4,170,287,486,34,152],"business_type":[40,41],"lilypad":[],"context":[],"industry":[57],"persona":[98,96,97],"imagine_tag":[468,480,230,231],"coauthors":[591],"class_list":["post-30598","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-strategy-legal-operations","category-trends-insights","tag-boss-your-business","tag-business-intelligence","tag-business-strategy","tag-sage-news","tag-security-fraud","tag-small-business","tag-starting-a-business","business_type-small-business","business_type-growing-business","industry-financial-services"],"sage_meta":{"region":"en-us","author_name":"Ryan Grundy","featured_image":"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/08\/BrandShootLDN_Jul2022_TechSoftware_0620.jpeg","imagine_tags":{"468":"Grow your business","480":"Security Fraud","230":"Small business","231":"Start up business"}},"distributor_meta":false,"distributor_terms":false,"distributor_media":false,"distributor_original_site_name":"Sage Advice US","distributor_original_site_url":"https:\/\/www.sage.com\/en-us\/blog","push-errors":false,"_links":{"self":[{"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/posts\/30598","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/users\/1398"}],"replies":[{"embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/comments?post=30598"}],"version-history":[{"count":0,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/posts\/30598\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/media\/25067"}],"wp:attachment":[{"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/media?parent=30598"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/categories?post=30598"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/tags?post=30598"},{"taxonomy":"business_type","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/business_type?post=30598"},{"taxonomy":"lilypad","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/lilypad?post=30598"},{"taxonomy":"context","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/context?post=30598"},{"taxonomy":"industry","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/industry?post=30598"},{"taxonomy":"persona","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/persona?post=30598"},{"taxonomy":"imagine_tag","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/imagine_tag?post=30598"},{"taxonomy":"author","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/coauthors?post=30598"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}