{"id":8639,"date":"2021-09-17T11:05:28","date_gmt":"2021-09-17T15:05:28","guid":{"rendered":"https:\/\/www.sage.com\/en-us\/blog\/?p=8639"},"modified":"2026-01-21T07:51:10","modified_gmt":"2026-01-21T12:51:10","slug":"hr-software-ultimate-guide","status":"publish","type":"post","link":"https:\/\/www.sage.com\/en-us\/blog\/hr-software-ultimate-guide\/","title":{"rendered":"How to choose an HR system in 2021: The ultimate guide for HR and People leaders"},"content":{"rendered":"<header class=\"entry-header has-dark-background-color entry-header--has-illustration entry-header--has-illustration--generic\">\n\t<div class=\"container\">\n\t\t<div class=\"entry-header__row row align-center\">\n\t\t\t<div class=\"col col-lg-7 col-xlg-6 entry-header__content\">\n\t\t\t\t\t\t\t<div class=\"component component-single-header\">\n\t\t\t\t\t\t\t\t\t\t<div class=\"entry-header__misc text--subtitle text--uppercase text--small\">\n\t\t\t\t\t\t\t<a href=\"https:\/\/www.sage.com\/en-us\/blog\/category\/people-leadership\/\" class=\"entry-header__link\">People &amp; Leadership<\/a>\t\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t<div class=\"entry-title-wrapper\">\n\t\t\t\t\t<h1 class=\"entry-title\">\n\t\t\t\t\t\tHow to choose an HR system in 2021: The ultimate guide for HR and People leaders\t\t\t\t\t<\/h1>\n\t\t\t\t<\/div>\n\n\t\t\t\t\t\t\t\t\t<p class=\"entry-header__description\">\n\t\t\t\t\t\t\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t<\/div>\n\n\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t<\/div>\n\t\t<div class=\"single-post-details container\">\n\t\t<div class=\"col\">\n\t\t\t<span class=\"posted-on \"><time class=\"entry-date published\" datetime=\"2021-09-17T11:05:28-04:00\">September 17, 2021<\/time><\/span><span class=\"reading-time\"> min read<\/span>\n\t\t<button\n\t\t\ttype=\"button\"\n\t\t\tclass=\"social-share-button button button--icon button--secondary js-social-share-button\"\n\t\t\tdata-share-title=\"How to choose an HR system in 2021: The ultimate guide for HR and People leaders\"\n\t\t\tdata-share-url=\"https:\/\/www.sage.com\/en-us\/blog\/hr-software-ultimate-guide\/\"\n\t\t\tdata-share-text=\"Please read this interesting article\"\n\t\t>\n\t\t\t<span class=\"social-share-button__share-label\">Share<\/span>\n\t\t\t<span class=\"social-share-button__copy-label\" hidden>Copy Link<\/span>\n\t\t\t<span class=\"social-share-button__copy-tooltip\" aria-hidden=\"true\" hidden>Copied<\/span>\n\t\t<\/button>\n\n\t\t\t\t<\/div>\n\t<\/div>\n\t<\/header>\n\n\n\n<div class=\"wp-block-post-author has-dark-background-color alignfull\">\n\t<div class=\"container\">\n\t\t<div class=\"col\">\n\t\t\t\t\t\t\t<div class=\"co-authors\">\n\t\t\t\t\t\n\t\t<div class=\"entry-author-wrapper\">\n\t\t\t<a class=\"entry-author\" href=\"https:\/\/www.sage.com\/en-us\/blog\/author\/charlottepenny\/\">\n\t\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"40\" height=\"40\" src=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2023\/03\/charlotte-penny.jpg\" class=\"entry-author__image\" alt=\"Headshot of Charlotte Penny\" \/>\t\t\t\t<span class=\"entry-author__name\">Charlotte Penny<\/span>\n\t\t\t<\/a>\n\n\t\t\t\t\t<\/div>\n\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t<\/div>\n<\/div>\n\n\n\n\n\n<p>Recent events have massively shifted the HR landscape and agenda \u2013 and that\u2019s probably an understatement.<\/p>\n\n\n\n<p>72% of HR leaders say the crisis has helped them demonstrate their value, and 57% of the c-suite now see HR as equal leadership partners, <a href=\"https:\/\/www.sage.com\/en-us\/sage-business-cloud\/people\/resources\/research-analyst-reports\/understanding-hr-transformation\/\">our research found<\/a>.<\/p>\n\n\n\n<p>However, HR\u2019s newfound ownable space has come at the expense of a bigger workload, with <a href=\"https:\/\/www.sage.com\/en-us\/sage-business-cloud\/people\/resources\/research-analyst-reports\/understanding-hr-transformation\/\">60% of HR leaders<\/a> experiencing an increase in both administrative and strategic tasks.<\/p>\n\n\n\n<p>To meet the needs of tomorrow, HR and People leaders need to look to find newer, more agile ways of managing their people, so that their workforce can flex and align to shifting priorities, along with new ways of working to adapt the \u2018new normal\u2019 as seamlessly as possible.<\/p>\n\n\n\n<p>That\u2019s where <a href=\"https:\/\/www.sage.com\/en-us\/sage-business-cloud\/people\/\">HR technology<\/a> comes in. The right HR tech is vital in supporting HR\u2019s new agenda, to enable HR leaders to deliver actionable insights, provide and utilise trusted up-to-the-minute data, reduce admin so HR they can focus on strategic tasks, and create great employee experiences that attract and retain the best talent.<\/p>\n\n\n\n<p>In fact,<a href=\"https:\/\/www.sage.com\/en-us\/sage-business-cloud\/people\/resources\/research-analyst-reports\/understanding-hr-transformation\/\"> 67% of HR leaders want to invest more in HR technology<\/a> and digital transformation today. So, if you\u2019re also looking to invest more in HR tech and on the search for a new HR system, it\u2019s important to find the right one that supports your HR team and employees, too.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.sage.com\/en-us\/sage-business-cloud\/people\/resources\/ebooks\/how-to-choose-an-hr-system-in-2021\/\">\u2018How to choose an HR system in 2021: the ultimate guide<\/a>\u2019 covers everything HR leaders need to know about choosing the right HR system. Here\u2019s an overview.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/www.sage.com\/en-us\/sage-business-cloud\/people\/resources\/ebooks\/how-to-choose-an-hr-system-in-2021\/\">Download the ebook now.<\/a><\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-when-is-it-time-to-invest-in-a-new-hr-system\"><strong>When is it time to invest in a new HR system?<\/strong><\/h2>\n\n\n\n<p>HR tech can provide a vital helping hand. With a whopping 74% of professionals expecting remote work to stay, and businesses having to quickly shift and adapt to ever-changing priorities, HR data has never been more important for the whole c-suite to drive insight-based business decision making.<\/p>\n\n\n\n<p>Often, it can take something like a merger or an acquisition, or the arrival of a new business leader to be the final catalyst for much needed change. However, progressive people-focused companies don\u2019t leave it that late. They want to get ahead now.<\/p>\n\n\n\n<p>Take a look at the eight pain points below &#8211; are there any that sound familiar? If you\u2019re nodding your head in recognition, then it\u2019s probably time to look at a new HR system.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Your workforce feels disconnected <\/strong><\/li>\n<\/ul>\n\n\n\n<p>How a cloud HR system can help: it enables globally dispersed teams to be connected wherever they\u2019re logging on from and makes company-wide communication easy and seamless.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>You have a lack of workforce visibility <\/strong><\/li>\n<\/ul>\n\n\n\n<p>How a cloud HR system can help: it gives you a complete and visible picture of your biggest asset \u2013 your people &#8211; at any one time. The days of needing disparate systems are gone.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>There are challenges managing your remote workforce <\/strong><\/li>\n<\/ul>\n\n\n\n<p>How a cloud HR system can help: it means you can understand your workforce better and design better ways of working, tailored for different groups of employees, such as by region or role.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Your employee engagement rates are low <\/strong><\/li>\n<\/ul>\n\n\n\n<p>How a cloud HR system can help: it provides employees with one central self-service hub for a consistent experience for requesting leave and managing their own data, along with company communications.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Your team isn\u2019t as productive as it could be <\/strong><\/li>\n<\/ul>\n\n\n\n<p>How a cloud HR system can help: it streamlines processes and improves ways of working through automation and consolidating all your data into one single version of the truth.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Staying on top of compliance has become a headache<\/strong><\/li>\n<\/ul>\n\n\n\n<p>How a cloud HR system can help: you can stay on top of multiple regulations through predefined policy rules.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Your HR team is drowning in admin <\/strong><\/li>\n<\/ul>\n\n\n\n<p>How a cloud HR system can help: Freeing up HR and People teams to focus on the strategic tasks, it streamlines processes and creates consistency through built-in automation.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>You can\u2019t react as quick as you\u2019d like to ever-changing employee needs <\/strong><\/li>\n<\/ul>\n\n\n\n<p>How a cloud HR system can help: it provides real-time, accurate People data from across your global network to enable the organization to act on insights in a more agile manner.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/www.sage.com\/en-us\/sage-business-cloud\/people\/resources\/ebooks\/how-to-choose-an-hr-system-in-2021\/\">Download How to choose an HR system in 2021: The ultimate guide<\/a><\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-what-hr-leaders-should-look-for-in-an-hr-system\"><strong>What HR leaders should look for in an HR system<\/strong><\/h2>\n\n\n\n<p>So, we\u2019ve looked at the signs to look out for to know when it\u2019s time for a new HR system but what do HR leaders need from cloud HR software? Here are five key things HR leaders should consider:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-focus-on-tech-that-supports-great-workforce-experiences\"><strong>Focus on tech that supports great workforce experiences <\/strong><\/h3>\n\n\n\n<p>Organizations thrive when employees are engaged.<\/p>\n\n\n\n<p>To do this, you need to create the best possible experiences for them \u2013 keeping them connected, informed, and aligned. This is where tech can add real value.<\/p>\n\n\n\n<p>Look for an HR system that puts your employees and their experiences first, so they can view and amend personal data, make requests for leave, and access company information through an employee self-service portal.<\/p>\n\n\n\n<p>You\u2019ll also want to find a system that supports your HR team with flexible pulse surveys and continuous conversation tools, and provides you with data driven insights so you can understand employee sentiments in real time.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-consider-how-you-can-get-the-best-workforce-visibility\"><strong>Consider how you can get the best workforce visibility <\/strong><\/h3>\n\n\n\n<p>The days of spreadsheets and disparate systems should be far behind us but unfortunately, still, many organizations rely heavily on them for getting glimpses into their workforces\u2019 behavior.<\/p>\n\n\n\n<p>It leaves HR leaders trying to pick numbers out of a sea of data making guesses about their workforce rather than making informed choices based on data.<\/p>\n\n\n\n<p>The right cloud HR tech means HR leaders can achieve a full picture of their workforce through one system with up-to-the-minute, reliable data with built in People analytics.<\/p>\n\n\n\n<p>It means HR leaders can understand what drives their workforce, who the top performers are, which teams struggle with productivity and how long it takes them to hire great talent. It means you can also take these insights straight to the c-suite, providing them with the top figures they want to see.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-find-tech-that-benefits-all\"><strong>Find tech that benefits all <\/strong><\/h3>\n\n\n\n<p>One of your measures of success from an HR system will be return on investment, and this starts with user adoption.<\/p>\n\n\n\n<p>In an ideal world, you\u2019d want 100% of your workforce using your brand-new HR system so, to do that, you\u2019ll need a user-friendly system that has a similar experience to apps they already use at home and outside of work.<\/p>\n\n\n\n<p>Equally, for you as an HR leader, you don\u2019t need a system that takes hours to figure out how to use and then more hours training everyone else, so finding tech that\u2019s easy to use is key to success.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-boost-business-resilience-with-flexibility\"><strong>Boost business resilience with flexibility <\/strong><\/h3>\n\n\n\n<p><a href=\"https:\/\/www.sage.com\/en-us\/sage-business-cloud\/people\/resources\/research-analyst-reports\/understanding-hr-transformation\/\">Just 29% of HR leaders<\/a> told us they were organized for speed, agility, and adaptability \u2013 and that was before the global pandemic. In reality, it means that just one in three HR and People leaders were well equipped to act when the pandemic hit.<\/p>\n\n\n\n<p>Finding more agile ways of working are key in surviving and thriving in this new landscape of business. Look for a highly flexible system that will allow you to easily configure workflows, create custom fields, and tailor reports, communication, branding and more, all managed by you through clicks not code.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-increase-workforce-and-hr-productivity\"><strong>Increase workforce and HR productivity<\/strong><\/h3>\n\n\n\n<p>HR\u2019s remit is now bigger than ever. There are new pressing priorities and there\u2019s still a lot of admin to do. So, choosing HR tech that can streamline processes and improve ways of working for the whole HR team is essential.<\/p>\n\n\n\n<p>A cloud HR system liberates HR team from time consuming admin and paperwork, enabling you to concentrate on building better experiences for your people. The right HR system will enable you to consolidate all your People data into a single version of the truth to manage your workforce more effectively. Also, look out for technology that can automate onboarding and talent acquisition to speed up the recruitment process.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-create-great-experiences-for-all-with-hr-tech\"><strong>Create great experiences for all with HR tech<\/strong><\/h3>\n\n\n\n<p>Ultimately, no matter what HR software you settle on, it should be there to support you as HR, but most importantly your people.<\/p>\n\n\n\n<p>By recognizing what your people need from an HR system, it\u2019ll help you choose the perfect cloud solution for your organization, so you can deliver on all the points we\u2019ve discussed and so much more.<\/p>\n\n\n\n<div class=\"single-cta\">\n\t<div class=\"single-cta__positioner\">\n\t\t<div class=\"single-cta__wrapper has-dark-background-color\">\n\t\t\t<div class=\"single-cta__content\">\n\t\t\t\t\t\t\t\t<h2 class=\"single-cta__title h3\">Take an interactive tour of Sage People<\/h2>\n\n\t\t\t\t\t\t\t\t\t<div class=\"single-cta__description\">\n\t\t\t\t\t\t<p>Discover how Sage People can transform the way you hire, manage, engage, and retain your workforce in this self-guided interactive product tour.<\/p>\n\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<a\n\t\t\t\t\t\thref=\"https:\/\/www.sage.com\/en-us\/sage-business-cloud\/people\/interactive-product-tour\/\"\n\t\t\t\t\t\tclass=\"single-cta__button button button--primary\"\n\t\t\t\t\t\t\t\t\t\t\t\t\tid=\"cta-id-8573\"\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\tdata-button-location=\"cta_box\"\n\t\t\t\t\t\t\t\t\t\t\t>Begin Tour<\/a>\n\t\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t<\/div>\n\n\t\t\t\t\t<img decoding=\"async\" width=\"1214\" height=\"810\" src=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2021\/08\/HR-interview-1214x810.jpg\" class=\"single-cta__image\" alt=\"\" loading=\"lazy\" srcset=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2021\/08\/HR-interview-1214x810.jpg 1214w\" sizes=\"auto, (min-width: 48em) 33vw, 100vw\" \/>\t\t\t<\/div>\n<\/div>\n\n\n<div class=\"single-cta\">\n\t<div class=\"single-cta__positioner\">\n\t\t<div class=\"single-cta__wrapper has-dark-background-color\">\n\t\t\t<div class=\"single-cta__content\">\n\t\t\t\t\t\t\t\t<h2 class=\"single-cta__title h3\">Subscribe to our Sage Advice Newsletter<\/h2>\n\n\t\t\t\t\t\t\t\t\t<div class=\"single-cta__description\">\n\t\t\t\t\t\t<p>Get our latest business advice delivered directly to your inbox.<\/p>\n\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<a\n\t\t\t\t\t\thref=\"#gate-ab515c6e-7e90-4c2f-a67e-113872516e8b\"\n\t\t\t\t\t\tclass=\"single-cta__button button button--primary\"\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t>Subscribe<\/a>\n\t\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t<\/div>\n\n\t\t\t\t\t<img decoding=\"async\" width=\"1440\" height=\"810\" src=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2022\/04\/GettyImages-1073797282-1440x810.jpg\" class=\"single-cta__image\" alt=\"Working from home with tea in hand\" loading=\"lazy\" srcset=\"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2022\/04\/GettyImages-1073797282-1440x810.jpg 1440w\" sizes=\"auto, (min-width: 48em) 33vw, 100vw\" \/>\t\t\t<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Recent events have massively shifted the HR landscape and agenda \u2013 and that\u2019s probably an understatement. 72% of HR leaders say the crisis has helped them demonstrate their value, and 57% of the c-suite now see HR as equal leadership partners, our research found. However, HR\u2019s newfound ownable space has come at the expense of [&hellip;]<\/p>\n","protected":false},"author":1660,"featured_media":8462,"menu_order":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_sage_video":false,"post_featured_image_hide":false,"sage_hide_published_date":false,"sage_hide_read_time":false,"sage_hide_share_buttons":false,"footnotes":""},"categories":[348,47],"tags":[166],"business_type":[41],"lilypad":[],"context":[],"industry":[],"persona":[99],"imagine_tag":[215],"coauthors":[616],"class_list":["post-8639","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-free-guides-templates","category-people-leadership","tag-hr-software","business_type-growing-business"],"sage_meta":{"region":"en-us","author_name":"Charlotte Penny","featured_image":"https:\/\/www.sage.com\/en-us\/blog\/wp-content\/uploads\/sites\/2\/2021\/07\/6-signs-its-time-to-buy-a-new-hr-system.jpg","imagine_tags":{"215":"HR and Payroll"}},"distributor_meta":false,"distributor_terms":false,"distributor_media":false,"distributor_original_site_name":"Sage Advice US","distributor_original_site_url":"https:\/\/www.sage.com\/en-us\/blog","push-errors":false,"_links":{"self":[{"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/posts\/8639","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/users\/1660"}],"replies":[{"embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/comments?post=8639"}],"version-history":[{"count":0,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/posts\/8639\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/media\/8462"}],"wp:attachment":[{"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/media?parent=8639"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/categories?post=8639"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/tags?post=8639"},{"taxonomy":"business_type","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/business_type?post=8639"},{"taxonomy":"lilypad","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/lilypad?post=8639"},{"taxonomy":"context","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/context?post=8639"},{"taxonomy":"industry","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/industry?post=8639"},{"taxonomy":"persona","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/persona?post=8639"},{"taxonomy":"imagine_tag","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/imagine_tag?post=8639"},{"taxonomy":"author","embeddable":true,"href":"https:\/\/www.sage.com\/en-us\/blog\/api\/wp\/v2\/coauthors?post=8639"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}