{"id":20936,"date":"2023-10-30T05:12:15","date_gmt":"2023-10-30T09:12:15","guid":{"rendered":"https:\/\/www.sage.com\/en-us\/blog\/?post_type=sage_glossary&p=20936"},"modified":"2024-09-10T11:56:13","modified_gmt":"2024-09-10T15:56:13","slug":"what-is-break-even-analysis-and-how-is-it-calculated","status":"publish","type":"sage_glossary","link":"https:\/\/www.sage.com\/en-us\/blog\/glossary\/what-is-break-even-analysis-and-how-is-it-calculated\/","title":{"rendered":"What is break-even analysis and how is it calculated?\u00a0"},"content":{"rendered":"
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\n\t\t\t\t\t\t\tGlossary definition<\/a>\t\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t
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\n\t\t\t\t\t\tWhat is break-even analysis and how is it calculated?\u00a0\t\t\t\t\t<\/h1>\n\t\t\t\t<\/div>\n\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t<\/div>\n\n\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t<\/div>\n\t\t
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What is the break-even point?<\/strong> <\/h2>\n\n\n\n

When your business \u201cbreaks even\u201d it means it has finally got to the point where the expenditure on manufacture = the revenue (these both are equal), and it is no longer operating at a loss. <\/p>\n\n\n\n

The break-even point is based on a simple equation. It\u2019s equal to your fixed costs (e.g. rent, property taxes, equipment costs, and interest), divided by your average selling price, minus variable costs.\u202f <\/p>\n\n\n\n

These are outgoings such as utilities, commissions paid to salespeople, and shipping costs. This calculation shows you the point at which your revenue is equal to your costs, and that\u2019s the break-even point. Anything above this represents your profits and means that your business is profitable.\u202f <\/p>\n\n\n\n

What is a break-even analysis and its purpose?\u202f<\/strong> <\/h2>\n\n\n\n

A break-even analysis can provide essential information about the financial viability of your company. This is particularly important when you\u2019re putting together financial projections or when you\u2019re expanding your product lines.  <\/p>\n\n\n\n

It can tell you whether you\u2019ll need further investment to keep your business going until you reach the point at which you\u2019re making a profit.\u202f <\/p>\n\n\n\n

Break-even analysis<\/strong> <\/h2>\n\n\n\n

As the break-even analysis finds the moment of revenue versus expenditure balance, it is an essential tool to manage your business\u2019 finances and to strategize for making a profit. <\/p>\n\n\n\n

In general, the lower your fixed costs, the lower your point for breaking even. The sooner you can get to this point, the sooner you\u2019ll be able to stop relying on external funding such as investment from your bank or other financial supporters.\u202f <\/p>\n\n\n\n

This can save on interest payments and other funding costs. It also means that if you need to look for a more investment to fund expansion or other growth plans, you\u2019ll be able to demonstrate your track record on profitability making you a more attractive proposition for lenders.\u202f <\/p>\n\n\n\n

Break-even analysis purpose<\/strong> <\/h2>\n\n\n\n

A break-even analysis is an essential part of your business plan and your financial forecasts. It is a financial calculation that takes the costs involved in a new business, service or product and compares them with the unit selling price to identify the point at which you will find your business breaking even.\u202f <\/p>\n\n\n\n

This is the moment at which you\u2019ll have sold enough units or services to cover all of your costs. In other words, the good news is that you have proven yours is now a profitable business.\u202f <\/p>\n\n\n\n

Why does your company need to perform a break-even analysis?<\/strong> <\/h2>\n\n\n\n

If you\u2019re starting a business, having a clear and accurate estimate of when you\u2019ll find that your business is breaking even will determine how much seed money or startup capital you\u2019ll need.  <\/p>\n\n\n\n

Lender and investors will expect to see it as it gives them a good indication of when they might see their loans repaid or when they\u2019ll get a return on their investment.\u202f <\/p>\n\n\n\n

Even if your business has been going for a while, an analysis when it will be profitable is still useful.  <\/p>\n\n\n\n

It can help you to make projections and manage cash flow if you\u2019re launching a new product or making changes to an existing one. With inflation continuing to bite and many raw materials costs increasing it can be particularly informative.\u202f <\/p>\n\n\n\n

You might also use it to model the effect on recruiting new staff or opening a new site as it will show how many more sales you\u2019ll need to make to balance outgoings and income on any additional costs.  <\/p>\n\n\n\n

Carrying out an analysis can help you to find the best price for your products or services in terms of your profitability.\u202f <\/p>\n\n\n\n

What is the break-even formula?\u202f<\/strong> <\/h2>\n\n\n\n

It is relatively simple:  <\/p>\n\n\n\n

Break-even point = fixed cost \/ (average selling price \u2013 variable costs).\u202f <\/p>\n\n\n\n

This formula takes into account both fixed and variable costs relative to the price that you charge per product\u2014or the service delivered and\u2014the profit.  <\/p>\n\n\n\n

How do you calculate the break-even point (BEP)?<\/strong> <\/h2>\n\n\n\n

There are a number of\u202fonline calculators<\/a>\u202fthat you can use to calculate the break-even point.  <\/p>\n\n\n\n

What does your company need to perform a break-even analysis?<\/strong> <\/h2>\n\n\n\n

To calculate the BEP, first you must get an accurate look into your daily finances. <\/p>\n\n\n\n

How to calculate the break-even point in units\u202f<\/strong> <\/h2>\n\n\n\n

First, you\u2019ll need to make sure that you know all of the various costs of doing business. Checking through your outgoings will help here. You\u2019ll then need to separate your costs into your fixed costs and your variable costs.\u202f <\/p>\n\n\n\n

Next, you need to consider your price. If you haven\u2019t already decided on it yet, here\u2019s your opportunity to find one that will deliver the profitability point at the right time for you and for your investors or lenders\u2014as well as your customers, of course.  <\/p>\n\n\n\n

If you have a published price and perhaps you\u2019ve already been in business for some time, you can decide whether to stick to this price or adjust it.\u202f <\/p>\n\n\n\n

If you\u2019re planning to increase what you charge for your products, be prepared for an adverse reaction from customers and even the loss of sales in these challenging economic circumstances.  <\/p>\n\n\n\n

You also need to bear in mind any discounts you offer. From this you can calculate the number of units that you need to sell in order to stop losing money. This tells you when you have broken even in terms of units.\u202f <\/p>\n\n\n\n

How to calculate the break-even point in dollars\u202f<\/strong> <\/h2>\n\n\n\n

To calculate your break-even point in dollars, you need to divide your total fixed costs by what is known as the contribution margin ratio. The contribution margin is the difference between the price at which you sell your product and your total variable costs.\u202f <\/p>\n\n\n\n

Just imagine that one of your products has a price of $100, your total fixed costs are $25 per unit, and your total variable costs are $60 per unit.\u202f <\/p>\n\n\n\n

Break-even point: Examples\u202f<\/strong> <\/h2>\n\n\n\n

In our first example, the contribution margin of your product is $40, in other words, $100 minus $60. The $40 contribution margin covers your remaining fixed costs, since these fixed costs aren\u2019t included when calculating this contribution margin.\u202f <\/p>\n\n\n\n

Taking the $40 contribution margin per item and dividing it by the $100 sales price gives you your \u201cmargin ratio\u201d of 40%. <\/p>\n\n\n\n

So, if you imagine that the value of your entire fixed costs is $20,000 and you have a contribution margin of $40, you divide the $20,000 by $40.\u202f <\/p>\n\n\n\n

This means that once you\u2019ve sold 500 units, you\u2019ve paid all of your fixed costs, and you will have broken even in dollars.\u202f <\/p>\n\n\n\n

For our second example, imagine that your company makes hairbrushes. Your fixed costs add up to $100,000. The variable cost associated with producing 1 hairbrush is $2 and you sell the hairbrush at $12.  <\/p>\n\n\n\n

To calculate you\u2019re the point at which you\u2019ll stop losing money, you take your $100,000 in fixed costs and divide it by the sales price of each brush ($12) minus the variable costs to produce it ($2), which works out at $10.  <\/p>\n\n\n\n

This means that you\u2019ll have to sell 10,000 hairbrushes to reach profitability.\u202f <\/p>\n\n\n\n

How can you lower your break-even point?<\/strong> <\/h2>\n\n\n\n

Reducing outgoing costs is the main way to lower your break-even point. This can be done in many ways. Replace outdated software with more efficient ones that give flexibility and additional services, improve your internal financial processes to reduce headcount spending, and regularly compare manufacturer costs to find the best price\u2014are just a few examples.  <\/p>\n\n\n\n

This will ensure break-even points are as low as possible. Revisit these assessments often to keep expenditure low within the company. <\/p>\n\n\n\n

What are the limitations of break-even analysis?<\/strong> <\/h2>\n\n\n\n

As with any financial projection or planning, to ensure that your analysis is correct you need to include all your expenses in your calculations. No one likes to think about money flowing out of their business but being honest and realistic about it is essential.  <\/p>\n\n\n\n

Similarly, it\u2019s important to be practical when it comes to pricing; what can you really charge your customers? What will they be willing to pay?\u202f <\/p>\n\n\n\n

Accurate markup calculations<\/a> also help to make informed pricing strategy choices. Once you\u2019ve made your calculations, you\u2019ll be in a good position to carry out your analysis. It\u2019s a good idea to do these sums on a regular basis, especially if your business is just starting up.\u00a0\u00a0<\/p>\n\n\n\n

The performance of your company and your plans for it, will develop over weeks and months, while external factors can change suddenly and unexpectedly. Knowing when and how your business will find itself breaking even and moving into profitability is essential for any successful enterprise.\u202f <\/p>\n\n\n

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