{"id":69417,"date":"2026-02-12T12:33:19","date_gmt":"2026-02-12T10:33:19","guid":{"rendered":"https:\/\/www.sage.com\/en-za\/blog\/?p=69417"},"modified":"2026-02-13T18:20:00","modified_gmt":"2026-02-13T16:20:00","slug":"checklist-preparing-for-and-processing-tax-year-end","status":"publish","type":"post","link":"https:\/\/www.sage.com\/en-za\/blog\/checklist-preparing-for-and-processing-tax-year-end\/","title":{"rendered":"Checklist: Preparing for and processing Tax Year-End"},"content":{"rendered":"<header class=\"entry-header has-dark-background-color entry-header--has-illustration entry-header--has-illustration--generic\">\n\t<div class=\"container\">\n\t\t<div class=\"entry-header__row row align-center\">\n\t\t\t<div class=\"col col-lg-7 col-xlg-6 entry-header__content\">\n\t\t\t\t\t\t\t<div class=\"component component-single-header\">\n\t\t\t\t\t\t\t\t\t\t<div class=\"entry-header__misc text--subtitle text--uppercase text--small\">\n\t\t\t\t\t\t\t<a href=\"https:\/\/www.sage.com\/en-za\/blog\/category\/strategy-legal-operations\/\" class=\"entry-header__link\">Strategy, Legal &amp; Operations<\/a>\t\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t<div class=\"entry-title-wrapper\">\n\t\t\t\t\t<h1 class=\"entry-title\">\n\t\t\t\t\t\tChecklist: Preparing for and processing Tax Year-End\t\t\t\t\t<\/h1>\n\t\t\t\t<\/div>\n\n\t\t\t\t\t\t\t\t\t<p class=\"entry-header__description\">\n\t\t\t\t\t\t\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t<\/div>\n\n\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t<\/div>\n\t<div class=\"single-post-details container\">\n\t\t<div class=\"col\">\n\t\t\t<span class=\"posted-on \"><time class=\"entry-date published\" datetime=\"2026-02-12T12:33:19+02:00\">Feb 12, 2026<\/time><\/span><span class=\"reading-time\"> min read<\/span>\n\t\t<button\n\t\t\ttype=\"button\"\n\t\t\tclass=\"social-share-button button button--icon button--secondary js-social-share-button\"\n\t\t\tdata-share-title=\"Checklist: Preparing for and processing Tax Year-End\"\n\t\t\tdata-share-url=\"https:\/\/www.sage.com\/en-za\/blog\/checklist-preparing-for-and-processing-tax-year-end\/\"\n\t\t\tdata-share-text=\"Please read this interesting article\"\n\t\t>\n\t\t\t<span class=\"social-share-button__share-label\">Share<\/span>\n\t\t\t<span class=\"social-share-button__copy-label\" hidden>Copy Link<\/span>\n\t\t\t<span class=\"social-share-button__copy-tooltip\" aria-hidden=\"true\" hidden>Copied<\/span>\n\t\t<\/button>\n\n\t\t\t\t<\/div>\n\t<\/div>\n<\/header>\n\n\n\n<div class=\"wp-block-post-author\">\n\t\t\t<div class=\"co-authors\">\n\t\t\t\n\t\t<div class=\"entry-author-wrapper\">\n\t\t\t<a class=\"entry-author\" href=\"https:\/\/www.sage.com\/en-za\/blog\/author\/yassirmalik\/\">\n\t\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"40\" height=\"40\" src=\"https:\/\/www.sage.com\/en-za\/blog\/wp-content\/uploads\/sites\/9\/2024\/03\/Yassir-Malik.jpg\" class=\"entry-author__image\" alt=\"yassir-malik-profile-picture\" \/>\t\t\t\t<span class=\"entry-author__name\">Yassir Malik<\/span>\n\t\t\t<\/a>\n\n\t\t\t\t\t<\/div>\n\n\t\t\t\t<\/div>\n\t\t<\/div>\n\n\n\n<p>Tax Year-End is almost here, but don\u2019t stress. <\/p>\n\n\n\n<p>If you haven\u2019t already planned for it, you still have time to get everything ready.<\/p>\n\n\n\n<p>Out of all the payroll year\u2011end tasks, the most important is submitting your annual EMP501 by the date SARS publishes in the Government Gazette (typically late May). <\/p>\n\n\n\n<p>Always confirm the current year\u2019s dates on the SARS website before you file.<\/p>\n\n\n\n<p>Unless otherwise specified by the Commissioner, all businesses must submit their annual employer reconciliation returns to SARS within 60 days of the start of the employer filing season.<\/p>\n\n\n\n<p>This checklist is designed for South African business owners and finance professionals who want to stay ahead of SARS deadlines and avoid last-minute stress this <a href=\"https:\/\/www.sage.com\/en-za\/tax-year-end\/\" target=\"_blank\" rel=\"noreferrer noopener\">Tax Year-End<\/a>.<\/p>\n\n\n\n<p><strong>Here&#8217;s what we&#8217;ll cover:<\/strong><\/p>\n\n\n<?xml encoding=\"utf-8\" ?><div class=\"wp-block-yoast-seo-table-of-contents yoast-table-of-contents\"><ul><li><a href=\"#h-what-s-new-for-2026\" data-level=\"2\">What&#8217;s new for 2026?<\/a><\/li><li><a href=\"#payroll\" data-level=\"2\">Payroll year-end checklist<\/a><\/li><li><a href=\"#important\" data-level=\"2\">Important Tax Year-End dates<\/a><\/li><li><a href=\"#final\" data-level=\"2\">Final thoughts<\/a><\/li><\/ul><\/div>\n\n\n\n<div class=\"single-cta gated-content\">\n\t<div class=\"single-cta__positioner\">\n\t\t<div class=\"single-cta__wrapper has-dark-background-color\">\n\t\t\t<div class=\"single-cta__content\">\n\t\t\t\t\t\t\t\t<h2 class=\"single-cta__title h3\">Payroll tax pocket guide 2025\/26<\/h2>\n\n\t\t\t\t\t\t\t\t\t<div class=\"single-cta__description\">\n\t\t\t\t\t\t<p><!-- wp:paragraph --><\/p>\n<p>A complete guide for payroll and HR professionals navigating the latest legislative updates in South Africa.<\/p>\n<p><!-- \/wp:paragraph --><\/p>\n\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<a\n\t\t\t\t\t\thref=\"#gate-eaad5c64-7469-44c2-90f8-b1b3f8e41006\"\n\t\t\t\t\t\tclass=\"single-cta__button button button--primary\"\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t>Download now<\/a>\n\t\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t<\/div>\n\n\t\t\t\t\t<img decoding=\"async\" width=\"1438\" height=\"810\" src=\"https:\/\/www.sage.com\/en-za\/blog\/wp-content\/uploads\/sites\/9\/2026\/02\/Tax-Pocket-Guide-CTA-Image-4-1438x810.jpeg\" class=\"single-cta__image\" alt=\"A woman speaks to a colleague off-camera in a modern office.\" loading=\"lazy\" srcset=\"https:\/\/www.sage.com\/en-za\/blog\/wp-content\/uploads\/sites\/9\/2026\/02\/Tax-Pocket-Guide-CTA-Image-4-1438x810.jpeg 1438w\" sizes=\"auto, (min-width: 48em) 33vw, 100vw\" \/>\t\t\t<\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-what-s-new-for-2026\">What&#8217;s new for 2026?<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-individual-tax-rates-thresholds-and-rebates-no-changes-for-2026\">Individual tax rates, thresholds, and rebates: no changes for 2026<\/h3>\n\n\n\n<p>Use the current SARS thresholds:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>primary rebate R17,235<\/li>\n\n\n\n<li>tax thresholds:\n<ul class=\"wp-block-list\">\n<li>R95,750 under 65<\/li>\n\n\n\n<li>R148,217 65\u201374<\/li>\n\n\n\n<li>R165,689 75+<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">SARS has expanded auto-assessments to select provisional taxpayers<\/h3>\n\n\n\n<p>SARS is broadening its auto-assessment programme to include certain provisional taxpayers.<\/p>\n\n\n\n<p>If you or your employees are eligible, SARS may pre-populate tax returns using third-party data.<\/p>\n\n\n\n<p>Review all pre-filled information carefully and submit any corrections before the deadline to avoid penalties.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Employers must use updated IRP5\/IT3(a) source codes for certain deductions<\/h3>\n\n\n\n<p>For the 2025 tax year, SARS has introduced new and revised IRP5\/IT3(a) source codes for reporting specific deductions and fringe benefits.<\/p>\n\n\n\n<p>Check that your payroll system is up to date and that you\u2019re using the correct codes when issuing tax certificates to employees.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Labour brokers with exemption certificates are now classified as provisional taxpayers<\/h3>\n\n\n\n<p>From 1 March 2025, labour brokers who hold valid exemption certificates are classified as provisional taxpayers under SARS rules.<\/p>\n\n\n\n<p>This change affects how these labour brokers calculate, report, and pay their tax.<\/p>\n\n\n\n<p>If your business works with labour brokers, it\u2019s important to understand this updated classification and review your processes to ensure they remain compliant.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">The National Minimum Wage is now R28.79\/hour<\/h3>\n\n\n\n<p>Effective 1 March 2025, the National Minimum Wage has increased to R28.79 per hour.<\/p>\n\n\n\n<p>Review your pay rates to ensure all employees are paid at least the new minimum, and update employment contracts and payroll systems as needed.<\/p>\n\n\n\n<div class=\"single-cta gated-content\">\n\t<div class=\"single-cta__positioner\">\n\t\t<div class=\"single-cta__wrapper has-dark-background-color\">\n\t\t\t<div class=\"single-cta__content\">\n\t\t\t\t\t\t\t\t<h2 class=\"single-cta__title h3\">Payroll tax pocket guide 2025\/26<\/h2>\n\n\t\t\t\t\t\t\t\t\t<div class=\"single-cta__description\">\n\t\t\t\t\t\t<p><!-- wp:paragraph --><\/p>\n<p>A complete guide for payroll and HR professionals navigating the latest legislative updates in South Africa.<\/p>\n<p><!-- \/wp:paragraph --><\/p>\n\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<a\n\t\t\t\t\t\thref=\"#gate-eaad5c64-7469-44c2-90f8-b1b3f8e41006\"\n\t\t\t\t\t\tclass=\"single-cta__button button button--primary\"\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t>Download now<\/a>\n\t\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t<\/div>\n\n\t\t\t\t\t<img decoding=\"async\" width=\"1438\" height=\"810\" src=\"https:\/\/www.sage.com\/en-za\/blog\/wp-content\/uploads\/sites\/9\/2026\/02\/Tax-Pocket-Guide-CTA-Image-4-1438x810.jpeg\" class=\"single-cta__image\" alt=\"A woman speaks to a colleague off-camera in a modern office.\" loading=\"lazy\" srcset=\"https:\/\/www.sage.com\/en-za\/blog\/wp-content\/uploads\/sites\/9\/2026\/02\/Tax-Pocket-Guide-CTA-Image-4-1438x810.jpeg 1438w\" sizes=\"auto, (min-width: 48em) 33vw, 100vw\" \/>\t\t\t<\/div>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\">SARS eFiling now features an Express Access dashboard for easier submissions<\/h3>\n\n\n\n<p>SARS has launched an Express Access dashboard on eFiling, designed to simplify and speed up tax submissions for employers.<\/p>\n\n\n\n<p>The new dashboard provides a clearer overview of outstanding tasks, deadlines, and submission statuses, helping you stay organised and compliant.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"payroll\">Payroll year-end checklist<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>3-step information verification process <\/strong><\/h3>\n\n\n\n<p>Before you submit your payroll data, complete this three-step information verification process:<\/p>\n\n\n\n<p><strong>Step 1: Verify your:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>PAYE reference number<\/li>\n\n\n\n<li>UIF reference number<\/li>\n\n\n\n<li>SDL reference number<\/li>\n\n\n\n<li>Registered company information.<\/li>\n<\/ul>\n\n\n\n<p><strong>Step 2: Ensure your employees\u2019 information is complete and accurate, including their:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Names<\/li>\n\n\n\n<li>ID or passport numbers<\/li>\n\n\n\n<li>Bank account numbers<\/li>\n\n\n\n<li>Income tax reference numbers<\/li>\n\n\n\n<li>Address and phone numbers<\/li>\n\n\n\n<li>Directive numbers.<\/li>\n<\/ul>\n\n\n\n<p><strong>Step 3: Check your remuneration data by:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Validating your employees\u2019 earnings, deductions, and employer contributions.<\/li>\n\n\n\n<li>Ensuring you have processed the above using the correct IRP5 codes.<\/li>\n\n\n\n<li>Using the medical aid billing statement to ensure that medical aid dependants were reflected correctly throughout the tax year.<\/li>\n<\/ul>\n\n\n\n<p>All staff who earned remuneration, and from whom PAYE was withheld, must get an IRP5 certificate.<\/p>\n\n\n\n<p>If no PAYE was withheld from an employee\u2019s earnings, issue them an IT3(a) certificate (a summary of income for employees not subject to PAYE).<\/p>\n\n\n\n<p>This crucial document summarises their pay and deductions for the year. <\/p>\n\n\n\n<p>You can produce, print, and send tax certificates using your <a href=\"https:\/\/www.sage.com\/en-za\/sage-business-cloud\/payroll\/\" target=\"_blank\" rel=\"noreferrer noopener\">payroll software<\/a> and securely distribute them online.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Process your payroll <\/h3>\n\n\n\n<p>Now is when you get down to the detail.<\/p>\n\n\n\n<p><strong>Step 1:<\/strong> Reconcile your PAYE, UIF, SDL and ETI values.<\/p>\n\n\n\n<p><strong>Step 2:<\/strong> Create a CSV file from your payroll and import it into e@syFile Employer.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Complete your year-end <\/h3>\n\n\n\n<p>Check your processing date on your payroll software \u2013 it should be 28 February 2025.<\/p>\n\n\n\n<p>You can now complete your year-end processing and make your final submission for the tax year.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"important\">Important Tax Year-End dates<\/h2>\n\n\n\n<p>We\u2019ve already mentioned some critical dates around payroll year-end, but here they are again, along with other important dates for the 2025\/26 tax year.<\/p>\n\n\n\n<p>Add them to your calendar if you haven\u2019t already:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>28 February 2025: <\/strong>The last day of the tax year<\/li>\n\n\n\n<li><strong>1 March 2025:  <\/strong>New tax year starts<\/li>\n\n\n\n<li><strong>30 May 2025: <\/strong>Deadline for annual employer reconciliation submissions<\/li>\n\n\n\n<li><strong>31 October 2025: <\/strong>Deadline for mid-year employer reconciliation submissions.<\/li>\n<\/ul>\n\n\n\n<div class=\"single-cta gated-content\">\n\t<div class=\"single-cta__positioner\">\n\t\t<div class=\"single-cta__wrapper has-dark-background-color\">\n\t\t\t<div class=\"single-cta__content\">\n\t\t\t\t\t\t\t\t<h2 class=\"single-cta__title h3\">Payroll tax pocket guide 2025\/26<\/h2>\n\n\t\t\t\t\t\t\t\t\t<div class=\"single-cta__description\">\n\t\t\t\t\t\t<p><!-- wp:paragraph --><\/p>\n<p>A complete guide for payroll and HR professionals navigating the latest legislative updates in South Africa.<\/p>\n<p><!-- \/wp:paragraph --><\/p>\n\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<a\n\t\t\t\t\t\thref=\"#gate-eaad5c64-7469-44c2-90f8-b1b3f8e41006\"\n\t\t\t\t\t\tclass=\"single-cta__button button button--primary\"\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t>Download now<\/a>\n\t\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t<\/div>\n\n\t\t\t\t\t<img decoding=\"async\" width=\"1438\" height=\"810\" src=\"https:\/\/www.sage.com\/en-za\/blog\/wp-content\/uploads\/sites\/9\/2026\/02\/Tax-Pocket-Guide-CTA-Image-4-1438x810.jpeg\" class=\"single-cta__image\" alt=\"A woman speaks to a colleague off-camera in a modern office.\" loading=\"lazy\" srcset=\"https:\/\/www.sage.com\/en-za\/blog\/wp-content\/uploads\/sites\/9\/2026\/02\/Tax-Pocket-Guide-CTA-Image-4-1438x810.jpeg 1438w\" sizes=\"auto, (min-width: 48em) 33vw, 100vw\" \/>\t\t\t<\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"final\">Final thoughts<\/h2>\n\n\n\n<p>Payroll year-end doesn\u2019t have to be complicated. <\/p>\n\n\n\n<p>With a bit of forethought, you can complete your processing quickly before preparing for the next tax year.<\/p>\n\n\n\n<p>If you have trouble with tax administration or need to fill in the blanks regarding your deductibles and ensure that your business is tax compliant, go to your nearest SARS branch or use the online helpdesk service.<\/p>\n\n\n\n<p><em>Editor&#8217;s note: This article was first published in February 2024 and has been updated for relevance.<\/em><\/p>\n\n\n<div class=\"single-cta\">\n\t<div class=\"single-cta__positioner\">\n\t\t<div class=\"single-cta__wrapper has-dark-background-color\">\n\t\t\t<div class=\"single-cta__content\">\n\t\t\t\t\t\t\t\t<h2 class=\"single-cta__title h3\">Subscribe to the Sage Advice enewsletter<\/h2>\n\n\t\t\t\t\t\t\t\t\t<div class=\"single-cta__description\">\n\t\t\t\t\t\t<p>Get a roundup of our best business advice in your inbox every month.<\/p>\n\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<a\n\t\t\t\t\t\thref=\"#gate-84fe79b5-668d-41f8-a0cc-6229018c4ac9\"\n\t\t\t\t\t\tclass=\"single-cta__button button button--primary\"\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t>Subscribe<\/a>\n\t\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t<\/div>\n\n\t\t\t\t\t<img decoding=\"async\" width=\"1440\" height=\"810\" src=\"https:\/\/www.sage.com\/en-za\/blog\/wp-content\/uploads\/sites\/9\/2022\/04\/GettyImages-1181404518-1440x810.jpg\" class=\"single-cta__image\" alt=\"\" loading=\"lazy\" srcset=\"https:\/\/www.sage.com\/en-za\/blog\/wp-content\/uploads\/sites\/9\/2022\/04\/GettyImages-1181404518-1440x810.jpg 1440w\" sizes=\"auto, (min-width: 48em) 33vw, 100vw\" \/>\t\t\t<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Learn about a series of measures to take and important dates to help you prepare for and process your payroll this Tax Year-End.<\/p>\n","protected":false},"author":1774,"featured_media":71244,"menu_order":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_sage_video":false,"post_featured_image_hide":false,"footnotes":""},"categories":[35,25,27],"tags":[321,201,203,213],"business_type":[2,3],"lilypad":[],"context":[],"industry":[],"persona":[14,16],"imagine_tag":[57,99,100],"coauthors":[401],"class_list":["post-69417","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-compliance","category-money-matters","category-strategy-legal-operations","tag-compliance","tag-hr-payroll","tag-regulation","tag-tax","business_type-small-business","business_type-medium-business"],"sage_meta":{"region":"en-za","author_name":"Yassir Malik","featured_image":"https:\/\/www.sage.com\/en-za\/blog\/wp-content\/uploads\/sites\/9\/2023\/09\/GettyImages-1400801126.jpg","imagine_tags":{"57":"HR and Payroll","99":"HR software","100":"Payroll software"}},"distributor_meta":false,"distributor_terms":false,"distributor_media":false,"distributor_original_site_name":"Sage Advice South 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