DECEMBER 2009
Be Prepared for Year-End Procedures
Year-End Training Courses
We understand that year-end procedures can be time consuming. You can get ahead of the game by attending our Year-End training courses. As part of Sage's Anytime Learning course library, Year-End courses can be taken when you decide. At just $99 each, don't let year end sneak up on you without taking these New Anytime Learning courses:
Year-End Processing for Payroll
Year-End Procedures Financials
Year-End Procedures Operations
2009 Year-End Updates
Sage MAS 90 and 200, 2009 year-end changes are limited to the 1099 portion of Electronic Reporting (formerly Magnetic Media Reporting) and form printing of W2s for New Jersey Family Leave Insurance Disability Insurance Private Plan Numbers.
When using Sage MAS 90 and 200 version 4.3 Federal and State eFiling and Reporting, you will no longer need to apply the IRD for 1099 or W2 printing, or Electronic Reporting. However, you will still need to download and install the Q1 2010 Tax Table Update.
We expect that on December 18 you will be able to access Federal and State eFiling and Reporting within the Payroll module to update W-2s or 1099s, and for updates to 1099s from the Accounts Payable module. Simply accessing eFiling and Reporting within Sage MAS 90 and 200 will prompt you to apply the online automated update.
We also expect for the Q1 2010 Tax Table Update (frequently referred to as the year end TTU) and Interim Release Download (IRD) to be available the week of December 14 for download from Sage Online, Sage MAS Support section. You can click there by using the “Log On” link in the upper right corner of www.SageMAS.com. We’ll also update the TTU with late-breaking changes as necessary each week throughout January 2010.
For more details, please refer to the FAQs, here, or posted on Sage Online, Sage MAS Support section.
Sage MAS 90 and 200 - Support Tips
Closing Sage MAS 90 and 200 Modules in the Appropriate Order: The processing order insures that an application that writes to another application is processed first. Perform a full company backup before closing because year-end processing can be reversed only by restoring a backup file. Modules are to be closed in the following order: Bill of Materials, Work Order Processing, Bar Code, Purchase Order Processing, Sales Order Processing, Inventory Management, Material Requirements Planning, Timecard, Magnetic Media, Payroll, Accounts Receivable, Accounts Payable, Job Cost, and then General Ledger. For details, see What is the proper order for closing your modules?.
Tax Table Updates: IRS mandated changes are included in the tax table updates posted on Sage Software Online. Process the last Payroll before installing the update. For more information, see How to download and install tax table updates (TTUs).
W-2s: If using Federal and State eFiling and Reporting in v4.3, you will be able to access it from within the Payroll module to update your W-2s, and it will prompt you to apply the online automated update.
W-2s must be printed before quarterly and year-end processing. If not, create a copy of the company, and then print W-2s from the copied company. For more information, see How to print W-2s.
Ordering Forms: To order forms, contact Sage Customer Service by calling 800-538-5514 or go to the Sage Forms Division Web site.
Electronic Filing: The IRSTAX file is an electronic file for 1099 reporting. To create this file in Sage MAS 90 or 200, expand Electronic Reporting, Main, and then click 1099 Electronic Reporting.
You will be prompted for the drive on which to save the file. The IRS no longer accepts 3½-inch diskettes for filing information returns. You therefore must file your 1099s electronically. To file electronically, a Transmitter Control Code (TCC) is required. Complete and submit Form 4419 (Application for Filing Information Returns Electronically).
To enter starting balances or edit 1099 balances for MAS 90: In Vendor Maintenance, click the Additional tab, and then click the 1099 History button to edit 1099 amounts.
Physical Inventory Counts: First address the negative tiers for LIFO and FIFO items, then print the Physical Count Worksheet and freeze the on-hand quantities. After the inventory is counted, enter the counts in Physical Count Entry, and review the variance report before updating the physical count data to General Ledger. For details, see How to process a Physical Count.
Next: A Practical Guide to EDI
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