We're pleased to announce these new features and updates.
You’ve told us that you want more options when setting invoice due dates. For sales invoices, set the due date to [n] days after invoice date, End of next monthly (net monthly), or Immediately. You can also select one of these options when setting the payment terms on expense invoices.
Find out more about these options in Record and transaction settings.
Need to have access to the addresses for customer and suppliers outside your Sage software?
You can now export addresses for customers and suppliers to a spreadsheet.
Just select the customers or suppliers from the Contacts list , choose More, then Address List.
Find out more about exporting contact addresses
Add attachments to bank transfers
You can now attach supporting documents to bank transfers. With this, you can add:
We've made it easier for you to add journals to Accounting with the new journal entries import feature. This saves you the hassle of manually creating journals. For example, you can import ledger adjustments you've got in a spreadsheet as journals. You may also need to regularly import totals from another system (such as point of sale or payroll) as journals.
When preparing your file, you decide how journals are created for your business. Create individual journals per entry or one journal for several entries, all in the same file.
Find out more about importing journal entries.
If your bank statement fails to import, Accounting will now open an error list page. The list includes the transaction number, column, data, and reason for each error. Use this information to go right to an issue, fix it, and get your transactions imported.
Find out more about importing bank statement.
We’ve added to multi-currency banking to make it easier for you to do business in other countries. You can now:
Multi-currency banking is not available for bank feeds and is available only to Sage Accounting Plus subscribers.
Find out more in our guide to multi-currency banking.
We’ve made it easier for you to import bank transactions in the way that suits your business. Plus, save time by applying bank rules to automatically created transactions.
Easily import your bank transactions in a way that suits your business. Once your statement has been uploaded you can also:
Apply bank rules to transactions to automate the process, saving you time.
Bulk delete any duplicate transactions before importing them.
Find out more about Importing a bank statement.
To ensure your invoice accurately reflect your company's brand, we've simplified the upload and adjustment of logo's when customizing your invoice. We've removed the size limit of 1 MB for logo images and once uploaded, you can easily reposition the image in the preview area or zoom in or out to get it looking just right. You can also reset the image if you need to start over.
Go to Settings, and then select Logo and Templates under Document Preferences to try it out.
You can now easily access your invoice customization settings – ensuring your invoice to reflects your brand.
Find the contact you're looking for with less information. To make life a little bit easier, enter a contact's address (or partial address), their main or mobile phone number, or just their primary name in the Search field on contact lists to find them quickly.
We've also updated the Search field on the Audit Trail report to search by transaction number so you can quickly track down the history of an entry. This comes in handy when you quickly need to find transactions that show on your VAT returns.
To make document customization easier, we've moved document settings to their own section on the Settings page. With this change, we've also renamed some groups to better explain the settings within.
These are the settings groups in the new section with their old and new names:
Old Name | New Name |
Logo & Document Template | Templates and Logos |
Email Messages | Document Emails |
Invoice Form Settings | Document Preferences |
Previously, these settings were located in the Invoice & Business Preferences section, which is renamed to Business Preferences.
When running the Profit and Loss report, you can now choose between the Standard or Comparative versions. The Standard version shows income, expenses, and profit for the current financial year. The Comparative version compares the same information in the current financial year to the previous financial year.
To access these reports, select Reporting, Profit and Loss - Standard or Profit and Loss - Comparative from the main menu. Once a Profit and Loss report is open, select the button if you want to switch to the other version.
Previously, the Profit and Loss - Comparative report displayed when you selected the beta version link from the Standard report.
You can now show up to 100 items by default on list pages (such as Sales Invoices) throughout Accounting. Go to Settings, Navigation and Data Grids, and then select 100 in the Tables of Data section. You can override this setting as needed by selecting a number in the footer of a list page.
It's now easier to set up customer and vendor statements by going to Settings, Statement Settings. Previously, statement settings were located in Record and Transaction Settings.
An issue where the Accounts Receivable Breakdown report showed a paid customer balance as outstanding is now fixed.
Now it's easy to attach supporting information such as sales brochures, product images, price lists etc. to your sales invoices, credit notes, quotes and estimates.
For more information, see About attachments.
We’ve made these great improvements to the Trial Balance report:
Note:
Unused ledger accounts are never included on the Trial Balance report.
For more information, see About the Trial Balance report.
The General Index of Financial Information (GIFI) is a list of codes defined by the Government of Canada that corporations must use when preparing financial statements. This information is required when corporations file their T2 returns to the Canada Revenue Agency.
GIFI codes are now included in the default chart of accounts in Accounting. If you are setting up a new business, the codes automatically show in the GIFI Code column on the Chart of Accounts page (go to Settings, Chart of Accounts). If you are using custom codes, click the ledger account to open the Edit Ledger Account window where you can edit the code. Alternately, you can also import a chart of accounts that includes GIFI codes.
If you have an existing business, you now have a way to enter GIFI codes. Go to Settings, Chart of Accounts and then click a ledger account to open the Edit Ledger Account window. Enter the code in the GIFI Code field and then save the account. You need to do this only once to automatically include GIFI codes in all of your future financial reports.
With GIFI codes in your chart of accounts, you can show (or hide, if your business is unincorporated) them on the Trial Balance report. Go to Reporting, Trial Balance, and then use the Show GIFI codes option to show or hide them.
From the Trial Balance report page, you can also export a GIFI file. This is helpful if you are using a third-party application for analytics or compliance. Click Export, GIFI to create an *.gfi file in your computer's downloads folder.
The top of the second page of sale invoices is no longer cut-off when printed.
Do you regularly enter the same invoices? For example, customers to whom you regularly sell the same products or services your business regularly sells. End the drudgery of manual entry, save time, and reduce errors by setting up recurring invoices.
You can set a new invoice as recurring or update an existing invoice to reoccur. Create (or edit) a sales invoice as you normally would and then mark it as recurring to choose the repetition frequency. You can then pause the recurrence as needed or copy the recurring invoice to use it as a template when creating another recurring invoice.
See About recurring sales invoices for more information.
You can now import a chart of accounts into a new business that includes ledger numbers with partially recoverable ITCs/ITRs information. See Import chart of accounts for more information.
Eliminate the need to manually input your data. AutoEntry is a cloud-based application where you capture your invoices, expenses, receipts, and statements and then upload them to Accounting.
See Set up AutoEntry to get started.
The Receipts and Payments Day Book report now indicates tax amounts that include partially recoverable ITCs/ITRs. You can use this report to help ensure that your transactions are entered correctly and to reconcile your tax returns.
All expense transactions have now been updated to allow for, or to ensure correct accounting of partially recoverable taxes. This includes:
New tax rates have been added for the sale of vaping products in British Columbia (BC):
You can select the new rates for line items on all sales documents (invoices, credit notes, quotes, Quick Entries, estimates, and other receipts).
If your business address is in BC, you can select the new rates on all expense documents (invoices, credit notes, Quick Entries, and other payments).
Where GST is charged on vaping products, the GST % is calculated on the net value plus PST calculated. For example, with a net value of $1000, the calculation is 1000 + 20% PST = 1200 × 5% GST = $60. This method is different to other rates available, where GST is based on net value before calculation of PST.
The following sales tax and payment reports will also show the new BC tax rates:
Working with journals is now easier than ever. Our latest update completes a series of improvements, adding and improving journal functionality.
Viewing journals brings the ability to print and save a PDF file, plus ability to delete a journal.
When creating journals you can copy, delete and insert entries, plus drag & drop to reorder entries and also add attachments. Editing journals also gives you copy, delete, insert and reorder entries plus attachment functionality.
It all adds up to a better experience as we continue to improve Sage Business Cloud Accounting & Start.
New reports have been created for GDPR reporting. Get a list of contacts that meet all requirements of data retention, show all contacts that have been already removed, plus ability to bulk operate over pending contacts. You can also see a history of events for contacts and settings.
We’ve extended the Attachments capability that we have in Purchase Invoices and Credit Notes so that you can now attach documents and images to all Bank Receipts, Payments and Refund transactions.
Quotes and Invoices are now sent in the same way as the Sage Accounting web application, so no matter where you send Invoices from - in your office, or on the go - your customers will receive the same experience. This enhancement also means that users who have integrated with Stripe will be able to get paid more easily, as emails will now include the View Invoice link.
We now support HMRCs Making Tax Digital (MTD)for VAT Beta programme. The MTD service delivers a fully digital on-boarding and VAT Return submission service for Customers and Agents, creating a much better experience for Tax Payers and Accountants. HMRC and Sage will be working with customers who’ve been selected as eligible to join the Beta programme.
It’s now possible to create refunds for Other Receipt & Payment transactions. Previously it was necessary to create a Dummy Credit Note and Refund in order to keep your accounts in order - now it’s just a case of raising the refund - simples!
Sometimes Stripe Payouts contained details of payments and refunds that were not created by Sage Accounting. This caused some mild confusion for our Payments logic - we’ve now worked out how to deal with this, so those payouts can be processed automatically.
We've improved the Journal View to bring it in-line with the changes we shipped earlier this year around Quotes, Estimates and Invoices. The addition of the Action Panel makes it easier to manage your journals, by providing instant access to key tasks such as Reverse and Copy. We've also added the ability to Print a Journal.
Sage Business Cloud Accounting & Accounting Start now supports the GDPR right to be forgotten for all the contacts that our users have in the system. This functionality allows our customers to obfuscate all the contacts' personal data they have in the system and ensure that they can no longer be identified.
We’ve partnered with Stripe to enable you to take credit and debit cards from within Sage Accounting, or allow users to make payments themselves through the Online Invoices feature we released last week. Simply sign-up for Stripe (or connect your existing account), and start taking card payments in minutes. Payments are automatically processed by Sage Accounting, updating the Invoice status, allocating the payment, dealing with fees.
We’ve redesigned the way in which Invoices, Quotes & Estimates are displayed, making it easier to perform key actions.
When emailing invoices, quotes and estimates, your email now contains a link to the document stored in the Sage Business Cloud. This means customers can view their document on any device, with any screen size, and can easily print or download it, as well as see the latest status of the Invoice.
When matching bank feed transactions, you can now split an incoming transaction into multiple parts. You can also create new transactions there and then without leaving the page. We hope this makes matching your bank feeds quicker and easier!
The global navigation bar has been updated to a new clean layout. You will still find all the links you had before in the new dropdown menus.
You can now specify all your search criteria before pressing 'Enter' or clicking the new 'Search' button to start your search. This saves time when setting multiple search criteria. When the search is complete you can change your search criteria and search again.