Save time and reduce errors with online timesheets
Are you bound to paper solutions, or has your business started using online timesheets? Managing work schedules and payroll manually with timesheets is a laborious task, whether it be for a team of 10, 50, or hundreds. Keeping track of changes in schedules and ensuring accuracy can make it difficult to pay your workforce on […]

What are online timesheets?
Timesheets is a cloud-based service, offered by payroll software providers that allows employees to submit and access information about their working hours online. This is a secure service that can be accessed from anywhere, at any time. Using online timesheets helps to reduce queries, lowers the risk of errors and data entry duplication, and limits unnecessary costs to the business due to non-compliance penalty fees.Online vs paper
Online timesheets offer numerous advantages over their paper counterparts. With information security regulations such as POPIA and the GDPR having set rules for collecting, storing, and distributing personal information, compliance management tops to the list of advantages. Real-time updates provide further security as staff no longer need to post, print, or email sensitive information. Some providers allow your data to be seamlessly transferred through an online portal, reducing the need for physical storage and safe disposal of hard copies. Instead of making manual entries and having no line of sight of potential errors, the automation features help you to see discrepancies and correct them before it’s too late. Online timesheets also save a lot of time spent on payroll admin. As your employees can view their own hours, you will have fewer queries to respond to, allowing you more time to focus on strategic business contributions. Your online timesheet solution can integrate with your payroll management system, automatically calculating deductions and pay.Sage 50cloud Pastel Partner
Work how and when you want, with secure anywhere, anytime access to your business data, performance, contacts, records, and documents.

Save time for your payroll team
Because online timesheets give employees 24/7 access to their payslip information, it can free up your time, making it the perfect solution for a busy payroll team. What’s more, filters make employee data easily searchable. Online timesheets also allow you to set levels of pay, allowing you to pay a higher rate for overtime for different tasks, should you wish to. This is easy to adjust on the timesheets. It’s also possible to set levels of pay for individual employees. Ultimately, teams spend less time answering queries as employees can leave notes when they submit their timesheets. Time simply needs to be allotted for answering queries in one go, rather than on an ad-hoc basis.Payroll and timesheet tech as a solution
Technology is levelling the business playing field, and small and medium-sized businesses need to harness the value of cloud technology in order to compete with their larger competitors. The capabilities that used to be exclusive to organisations with large IT budgets have now become affordable to businesses of any size. This means that any organisation can take advantage of technology to increase their agility, boost employee productivity, and access new markets and customers. Putting systems in place pre-emptively can help you shift your business up a gear in times of rapid growth. Technology can help manage growing demand and eliminate growing pains. It also helps your staff work flexibly, and you can manage your business remotely, and be responsive to both problems and opportunities.Choosing the right payroll software
Use onboarding support for clean data migration
Be sure to clean up your employee information before your migration. The basic data points you’ll need are:- Income tax number
- Full name
- Address
- Basis of employment (full or part time, etc)
- Employment start date
- Remuneration details (salary, hourly rate, etc)
- Superannuation details
Ensure software features suit your business needs
All payroll systems will support your payroll needs, but there will be some software providers that might suit your business requirements better than others. Whether you need a less flexible or an adaptive system, be sure to get a system that will meet your business and employee needs.Make sure your software handles changes in compliance
You’ll need to consider:- What records you’ll need from your old payroll system, and
- How the new systems will maintain compliance.