How integrated payments can help finance teams revolutionize accounts receivable

Managing accounts receivable (AR) has always been a balancing act.

Between sending invoices, accepting payments, reconciling data, and managing customer expectations, the finance team often finds itself stuck in a cycle of repetitive, manual work.

If your organization relies on financial management software for your financial operations, you already have a strong foundation.

But if your payment processing still happens outside the enterprise resources planning (ERP) system, you’re missing out on an opportunity to make AR faster, smarter, and more efficient. 

In this article, we share how integrated payments are the modern solution for streamlining receivables directly within your financial management software.

Here’s what we cover:

Why traditional AR processes are holding you back 

In many organizations, the payments process still lags behind other digital innovations.

Despite using powerful tools such as cloud financial and ERP software, many finance teams rely on disconnected systems or manual workflows for collecting and reconciling payments.

This creates a number of problems: 

• Manual data entry leads to errors and duplicated work 
• Slow payment cycles delay cash flow 
• Poor visibility makes reporting and forecasting difficult 
• Limited payment options frustrate customers and reduce collection success 
• Security risks arise from handling sensitive data in non-compliant ways.

These inefficiencies don’t just make life harder for finance teams, they directly affect the customer experience and your organization’s bottom line. 

What are integrated payments? 

Integrated payments refer to a payment solution that connects directly with your ERP.

Instead of logging into a third-party platform to process payments or manually matching transactions to invoices, your team can accept and manage payments without ever leaving the ERP. 

This type of integration eliminates the gap between payment processing and financial reporting, giving you real-time visibility into cash flow and reducing the risk of errors and delays. 

The power of payment integration and ERP software 

With an integrated solution for your ERP, you can do the following: 

1. Accept payments natively inside your ERP 

Instead of navigating between platforms, you can send invoices and collect payments directly within your ERP.

This creates a seamless workflow for your finance team and allows customers to pay via credit card, automated clearing house (ACH), virtual cards, or digital wallets—all through a user-friendly interface. 

2. Automate reconciliation and payment matching 

Reconciliation is one of the most time-consuming parts of the AR process.

With an integrated payment system, payments are automatically applied to the correct invoices in real time.

That means no more manual data entry, spreadsheets, or time wasted trying to figure out which payment belongs where. 

3. Speed up cash flow 

By embedding a “pay now” experience into your invoicing process and enabling customers to pay instantly, you significantly shorten the collection cycle.

And when payments are applied automatically, your team doesn’t have to wait days (or weeks) to see the impact on your cash flow. 

4. Enhance security and compliance 

Handling sensitive customer payment data can be a risky business.

Integrated solutions come with built-in security measures such as tokenization and encryption, helping you stay compliant with the Payment Card Industry Data Security Standard (PCI DSS) and reducing the risk of fraud or data breaches. 

5. Improve the customer experience 

Customers expect convenience. And that includes how they pay.

Integrated payment portals let your customers choose their preferred payment method, view and manage invoices, and even set up autopay.

This level of self-service not only makes collections easier, it also builds stronger customer relationships. 

6. Unlock richer reporting and insights 

With payments flowing through your ERP in real time, your finance team gains better visibility into cash flow, outstanding receivables, and customer behavior.

This leads to more accurate forecasting and a better understanding of your business performance. 

Versapay and Sage Intacct: A purpose-built partnership 

Versapay is purpose-built to work seamlessly with Sage Intacct. The solution integrates payment processing directly into the ERP, offering a level of automation and usability that standalone payment tools simply can’t match.

It’s more than just a payment gateway—it’s a collaborative AR solution that helps finance teams and customers work together more effectively. 

Key features include: 

• End-to-end payment automation from invoicing to reconciliation 
• Branded self-service portals for customers to view and pay invoices 
• Multiple payment methods including credit card, ACH, and virtual cards 
• Real-time syncing with Sage Intacct for instant reporting 
• PCI DSS compliance and advanced security features.

By integrating Versapay, you streamline workflows across finance, sales, and customer service—all while reducing the burden on your AR team. 

Real-world results 

Organizations that adopt integrated payments with Sage Intacct often report: 

• 30% to 50% reduction in time spent on payment reconciliation 
• Faster payment cycles by two to three weeks 
• Improved customer satisfaction through easier payment experiences 
• Lower processing costs from Level 2/3 interchange optimization 
• Reduced Days Sales Outstanding (DSO), improving cash flow health. 

These aren’t just operational wins—they’re strategic advantages that help your organization grow. 

Is it time to rethink your payments? 

If your team is still juggling disconnected systems, chasing down unpaid invoices, or spending hours on reconciliation each month, integrated payments may be the upgrade you need. 

By integrating payments into your ERP, you’re not just improving workflows, you’re creating a connected finance ecosystem that’s faster, safer, and more customer friendly. 

Final thoughts 

Transforming your AR process doesn’t require an overhaul—just the right technology.

Whether your organization processes hundreds or thousands of invoices each month, the benefits of integrated payments compound quickly.

It’s time to let your ERP do more of the work, so your team can focus on growth.