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Sage Intacct project costing and billing

See how you can improve margins by issuing invoices quicker and automating billing and revenue recognition.

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VP Services - Projects View Revenue by Service Items Business Consulting Project Fee Technical Consulting Customer A/R 1-30 31-60 61-90 91- 0-0 Project Financial Summary All PM Dave Harrington Been Verified Cinium Financial Services Conductor 138,250 235,500 36,450.00 25,450.00 0.00 272,750 207,750.00 65,000.00 11,781.32 Inteligent Audit 394,800 245,196.58 32,245.00 The HCI Group 57,850 0.00 0.00 Yellowhammer 425,500 260,752.61 115,785.00 Bashar Wahid KENTECH Consultant SalThru Total Bashar Wahid Contract Value 5,400 218,850 224,250 Receipts 5,515.67 54,792.13 60,307.80 A/R 0.00 85,683.39 85,683.39 The HCI Group Good Net 30 0.00 33Across Good Net 30 0.00 Buddy TV Poor Net 30 0.00 KENTECH Consulting Good Net 30 0.00 Yellow Hammer Good Net 30 4,557.61 Customer Health Name Glead Sciences Poor Net 30 49,500.00 Health Term Total Due Revenue top 5 Customers Customers Renegade Furniture Group 25,250.00 Total 25,250.00 Project Profitability 0 A B C D E F 16,000 32,000 48,000 64,000 80,000

Automation and productivity highlights

Improve profit margins by basing project bids on better data.
Lower costs by streamlining project billing processes.
Project accounting software makes it easy for your team to get information and provide great service.

Easily and quickly handle project costing and billing complexities

Project-based companies in engineering, consulting and other professional services face a more diverse mix of clients and projects – and that leads to increasing complexities. You want to bid smarter based on historical profitability. Meanwhile, clients want different billing terms and invoice formats/data. That’s where Sage Intacct Project Costing and Billing shines, with a comprehensive project-based billing solution to streamline and simplify this critical process.

The right solution for project costing

Your professional services firm needs project costing and accounting software to match the way you work.

  • Track expenses by projects, identify unbilled R&D costs, or run billable services projects for clients.
  • See the true financial impact of past projects, so you can make smarter project bids.
  • By tying into your CRM system, Sage Intacct shows you what’s in the pipeline, so you line up the right people and materials and turn bids into projects without manual data re-entry.
Red Door Interactive saves more than 50 hours monthly on workflows and reporting. Hear their story
Generate Invoices Timesheet entries Date 01/2021 25/ 3/02/2021 16/02/2021 24/02/2021 7/03/2021 12/03/2021 ID 1039 1039 1039 1039 1039 1039 Project Name Devon development Devon development Devon development Devon development Devon development Devon development Item Name Billable Expense Billable Expense Billable Expense Billable Expense Billable Expense Billable Expense Qty 1 1 1 1 1 1 Price* 1832.58 2332.82 1232.67 1032.34 980.69 1245.58 Total 1832.58 2332.82 1232.67 1032.34 980.69 1245.58 Description Plane tickets Plane tickets Plane tickets Plane tickets Plane tickets Plane tickets

Faster invoicing and billing for improved cash flow

With Sage Intacct Project Costing and Billing software, you save money and time while improving cash flow.

  • Combine different billing terms on a single project or multiple projects and deliver a consolidated invoice.
  • Base invoices on time and materials, fixed fees and milestones, or percentage completion.
  • Apply any custom invoice templates based on a specific project for each customer and configure invoices to individual client formatting specifications.

Legal Monkeys regained 6 person-days per month by eliminating tedious accounting and reporting tasks in less than 5 months. Read the case study

Reduce revenue leakage

Sage Intacct Project Costing and Billing cuts revenue leakage through an integrated process spanning sales, finance and operations.

  • Personalised dashboards give you real-time visibility into budget vs. actuals, billed vs unbilled expenses, and billable hours vs unbillable hours.
  • Track change orders and not-to-exceed amount triggers so you can carefully manage the project and adjust plans as needed.

European Paving Designs managed 400% growth over 5 years. Read the case study

Email Process & store Export Print Deferred Revenue Forecast Report 1000.00 false - 1/5/23 - Hardware 340 AmerisourceBergen 1180.86 false - 1/26/23 Emp Exp Bill Exp 340 Binford 29.22 - 1/30/23 Emp Exp Bill Exp 420 Capsule 123,919.57 false - 2/3/23 - Bill Exp 340 Energy 2095.08 false - 2/16/23 Emp Exp - 420 InGen 3404.00 - 2/24/23 - Hardware 340 Nat Clean Energy 5673.00 true - 3/8/23 Emp Exp Bill Exp 340 Porter Tech 1505.00 true - 3/35/23 - Hardware 420 Powell Clean Tech Item Name Entry 
Amount Billable Billed Entry 
Date Entry Type Item 
ID Subtotal 
name
Billing Templates All Manage View Include Inactive Advance filters Clear all filters Edit Edit Edit Edit View View View View View View View View View View View View Template ID 100 100 100 100 100 100 100 100 100 100 100 100 Template description Observed Percent Complete Driven Billing Milestone Percent Complete Observed at Task Task Observed Percent Complete Driven Billing Percent Complete Project by Steps Percent Complete Project TM Based on Hours v Estimate in 25%Steps Based on Hours v Estimate in 25%Steps Based on Hours v Estimate in 25%Steps Based on Hours v Estimate in 25%Steps Based on Hours v Estimate in 25%Steps Based on Hours v Estimate in 25%Steps Based on Hours v Estimate in 25%Steps

Automated revenue recognition

You need flexible billing terms to win and keep clients, but that can also make it difficult to comply with rules. Sage Intacct Project Costing and Billing uses the same data for automated billing and revenue recognition, but the automated billing schedule is separate from automated revenue-recognition schedule, so you can do what’s right for your customers – and stay compliant.

Modsquad improved gross margins by 2% within 1 month of implementing Sage Intacct. Read the case study

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James Proctor

Director of Professional & Managed Services, Phase 3

We used to spend two days a week manually generating statements and attaching to individual emails; now it’s less than an hour thanks to Sage Intacct’s automation. The level of data we now have has helped us understand where our unprofitable customers are and where we need to improve margins.

Frequently asked questions

Sage Intacct works great for both salaried and hourly employees. If your employees charge time to projects, Sage Intacct project costing software incorporates project time tracking so that you can understand the effort and resources for internal projects, client projects, or overhead.

If you’re a professional services organisation who generates revenue from client projects, you may want to consider Sage Intelligent Time, our AI-powered time solution. Your professionals use a time assistant, who reconstructs their work week for them and suggests client projects for their work. Using the time assistant, every minute of time can be collected for financially minded project management, including more accurate project invoicing, project estimates, expense management and resource management.

Role-based real-time dashboards make it easy to analyse relevant information and answer big questions. Whether it’s project managers that need to keep within budgets for project billing, executives that want to understand which projects are contributing most to overall profitability, or finance staff that need to track how collections are trending, Sage Intacct puts these insights at your fingertips.

Financial, managerial and operational reporting are all available as soon as time, expenses and costs are entered, so you know your cost structures, how they support top-line growth, and where you need additional resources.

Revenue recognition is kept separate from billing to help improve forecast accuracy. Revenue recognition schedules are flexible based on your needs – they automate the calculations and postings based on milestones, schedules, percentage completion and project completion methods. You can even edit your schedules to pause, modify, resume or cancel if your needs change while the project is in progress.

Sage Intacct’s best-in-class open API system allows you to integrate with operational solutions like Salesforce CRM, so you can set up seamless quote-to-cash flows that save you time by eliminating manual entries and ensuring accurate data transfer. Project-based businesses have a wide range of software platforms they depend on to achieve success. Sage Intacct is designed to be the financial core of your technology stack, giving you the flexibility to enable your teams with what works best for their needs. To see if the solutions you already use are supported by Sage Intacct, check out our robust list of marketplace partners. You can also create custom integrations with Sage Intacct Web Services API.

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Expert advice

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