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Sage Intacct project costing and billing

See how you can improve margins by issuing invoices quicker and automating billing and revenue recognition.

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Red Door Interactive

Automation and productivity highlights

Improve profit margins by basing project bids on better data.
Lower costs by streamlining project billing processes.
Project accounting software makes it easy for your team to get information and provide great service.

Easily and quickly handle project costing and billing complexities

Project-based companies in engineering, consulting, and other professional services face a more diverse mix of clients and projects – and that leads to increasing complexities. You want to bid smarter based on historical profitability. Meanwhile, clients want different billing terms and invoice formats/data. That's where Sage Intacct shines, with a comprehensive project based billing solution to streamline and simplify this critical process.

The right solution for project costing

Your professional services firm needs project costing and accounting software to match the way you work.

  • Track expenses by projects, identify unbilled R&D costs, or run billable services projects for clients.
  • See the true financial impact of past projects, so you can make smarter project bids.
  • By tying into your CRM system, Sage Intacct shows you what's in the pipeline, so you line up the right people and materials and turn bids into projects without manual data re-entry.
Red Door Interactive saves more than 50 hours monthly on workflows and reporting. Hear their story
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Faster invoicing and billing for improved cash flow

With Sage Intacct project cost management software, you save money and time while improving cash flow.

  • Combine different billing terms on a single project or multiple projects and deliver a consolidated invoice.
  • Base invoices on time and materials, fixed fees and milestones, or percentage completion.
  • Apply any custom invoice templates based on a specific project for each customer and configure invoices to individual client formatting specifications.

Legal Monkeys regained 6 person-days per month by eliminating tedious accounting and reporting tasks in less than 5 months. Read the case study

Reduce revenue leakage

Sage Intacct project costing and billing software cuts revenue leakage through an integrated process spanning sales, finance, and operations.

  • Personalized dashboards give you real-time visibility into budget vs. actuals, billed vs. unbilled expenses, and billable hours vs. unbillable hours.
  • Track change orders and not-to-exceed amount triggers so you can carefully manage the project and adjust plans as needed.

European Paving Designs managed 400% growth over 5 years. Read the case study

Automated revenue recognition

You need flexible billing terms to win and keep clients, but that can also make it difficult to comply with rules and controls and meet stringent GAAP requirements. Sage Intacct project billing software uses the same data for automated billing and revenue recognition, but the automated billing schedule is separate from automated revenue-recognition schedule, so you can do what's right for your customers – and stay compliant.

Modsquad improved gross margins by 2% within one month of implementing Sage Intacct. Read the case study

All resources

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Sage Intacct for project-based companies

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David Wohlwend

Vice President of Finance and Accounting, ModSquad

Before deploying Sage Intacct, we envisioned CRM, time tracking, and finance systems that worked seamlessly together to automate our entire book-to-bill cycle. Now, that vision is a reality.

Frequently asked questions

Sage Intacct works great for both salaried and hourly employees. If your employees charge time to projects, Sage Intacct project costing software incorporates project time tracking so that you can understand the effort and resources for internal projects, client projects, or overhead.

If you’re a professional services organization who generates revenue from client projects, you may want to consider Sage Intelligent Time, our AI-powered time solution. Your professionals use a time assistant, who reconstructs their work week for them and suggests client projects for their work. Using the time assistant, every minute of time can be collected for financially-minded project management, including more accurate project invoicing, project estimates, expense management, and resource management.

Role-based real-time dashboards make it easy to analyze relevant information and answer big questions. Whether it’s project managers that need to keep within budgets for project billing, executives that want to understand which projects are contributing most to overall profitability, or finance staff that need to track how collections are trending, Sage Intacct puts these insights at your fingertips.

Financial, managerial, and operational reporting are all available as soon as time, expenses, and costs are entered, so you know your cost structures, how they support top-line growth, and where you need additional resources.

Revenue recognition is kept separate from billing to help improve forecast accuracy. Revenue recognition schedules are flexible based on your needs—they automate the calculations and postings based on milestones, schedules, percentage completion, and project completion methods. You can even edit your schedules to pause, modify, resume, or cancel if your needs change while the project is in progress.

Sage Intacct’s best-in-class open API system allows you to integrate with operational solutions like Salesforce CRM, so you can set up seamless quote-to-cash flows that saves you time by eliminating manual entries and ensuring accurate data transfer. Project based businesses have a wide range of software platforms they depend on to achieve success. Sage Intacct is designed to be the financial core of your technology stack, giving you the flexibility to enable your teams with what works best for their needs. To see if the solutions you already use are supported by Sage Intacct, check out our robust list of marketplace partners. You can also create custom integrations with Sage Intacct Web Services API.

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Expert advice

Ready to learn more about what Sage Intacct can do for your business? We are, too. Our product experts are here to guide you every step of the way.

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