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Streamline your processes with smart purchase order software

Tired of wasting time with slow, inefficient purchasing processes? Automated online purchasing software will save you time, improve accuracy and increase profitability.

Powerful, automated purchasing software

Focus your time on building your orders not managing them.

Automate purchase order creation

Save your team from repetitive manual processes. Our online PO software allows you to quickly create, track and manage orders with automated processing. Avoid manual errors by automatically generating a purchase order from approved purchase requests.

Improve document storage and retrieval

Does accessing the correct documents and information feel like it takes forever? Our purchase order system gives you instant access to all the order information you need, all stored in a secure, centralised and filterable location. Drag-and-drop files for simpler record-keeping and access purchase history at any time.

Real-time reporting and insights

Customisable purchasing dashboards give you the purchasing insights you need in moments. With easy access to real-time information, you know precisely how your procurement is performing alongside your budgets, helping you make the right decisions for your business.

Efficient approval workflows

Effective communication is crucial so that buyers and sellers are kept up to date with order statuses. Our order management software provides full visibility through the entire procurement workflow. Real-time order tracking and advanced inventory management tools help you keep your buyers and sellers informed at every stage.

Purchase order software key features

Say hello to faster, smarter purchasing. Automate your unique processes and accelerate purchase requisitions, purchase orders, and approvals across multiple locations.

Automated processing

Quickly create, track and manage all your orders with automated workflows.

Advanced inventory tools

Easily track, value and manage your stock to minimise costs, improve cash flow and reduce risk.

Multi-currency support

Fully accommodate your international orders with multi-currency support.

Reporting and analytics

Make data-driven decisions with a real-time view of your business performance.

Flexible payment options

Get flexible payment options such as credit card, PayPal and other payment gateways.

Explore our purchase order software

Slash your invoice-to-payment time and say goodbye to tedious data entry.

Sage Intacct

The leader in cloud accounting and financial management software. Perfect for scale-ups to global enterprises. Bespoke pricing, tailored to your business.
  • Track multiple accounts in real-time
  • Consolidate multiple entities and more in minutes
  • Collaborate from a single source of truth
  • Make strategic decisions with dimensional reporting and analytics
  • Open APIs allow multiple, stable, secure integrations
Sage BOB Expert Icon

Sage 50 Accounts

Desktop accounting software with cloud connectivity, giving you a complete view of your business finances and inventory.

Desktop accounting with cloud connectivity for small businesses with advanced needs :

  • Manage cashflow to stay in control and grow your business
  • Accept payments easily and get paid faster
  • Full visibility and control of your payments from anywhere
  • Automate the admin and save yourself hours of work
  • Make complex accounting simple with advanced stock management

Renee Boyle

Chief Financial Officer, Dinges Fire Company

The Sage Intacct order entry process, and the dropship automation has saved us thousands of hours in a month, eliminating duplication of efforts. With Sage Intacct there's no risk of human error by entering different information on the sales order and purchase orders.

Purchase order software FAQs

Purchase order (PO) software is a type of software that helps businesses automate and manage the process of creating, sending and tracking purchase orders. A purchase order is a document that is sent by a buyer to a supplier, specifying the goods or services that are being ordered, the quantity, the price, and other relevant details. Purchase order software streamlines this process, making it faster, more efficient and more accurate.

Purchase order software can be used to create and send purchase orders electronically, eliminating the need for paper-based systems. It also allows for real-time tracking of orders, which can help businesses manage inventory levels and track order status.

Many purchase order software systems also include features such as automated approval workflows, supplier management, and reporting and analytics. These features can help businesses streamline their procurement process and improve their supply chain management.

Using a purchase order system you can create a purchase order template which you can then use for every transaction you complete and speed up your processes. The PO will need to include the following essential information in order to make it an effective purchase order and prevent any delays in the purchasing process :

  • Your business's contact details
  • The vendor's contact details
  • PO information – PO number, PO date, vendor ID (if applicable)
  • Order details : include line items with specific product details, such as SKU or item number, quantity, price, any discounts, shipping method, delivery date, etc.
  • Payment : include payment terms and conditions along with any information needed to complete payment, such as the billing address, account number, credit card details, etc.
  • Notes : include any specific information about the order needed to complete the transaction.

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