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Powerful spend management software for business

Use cloud software for spend management to track procurement, budgets, and spending across multiple departments and locations. Choose the right budget allocation method so you can keep on top of cash flow and stay in line with corporate goals.

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What is spend management?

In business, spend management refers to the process of managing and improving a company's spending. It involves establishing practices and processes to ensure solid, profitable procurement and making decisions that ultimately enhance your bottom line.

What is spend management software?

Spend management software makes it easy to streamline your expense processes and ensures your spending stays on track with your budgets.
This software can be used to gain insight into company spending across your business by collecting and analysing spend data. It also gives you the ability to be proactive about spending and helps you decide whether to stay the course, alter your route, or plan to adjust spending.

What are the key features of good spend management software?

Overspending and unexpected costs can limit your company's growth potential. An effective spend management system offers many important features that will help you optimise financial oversight, facilitating business development and success.

With the right solution, automated approval workflows will boost compliance and control over purchases. Real-time expense tracking and customisable reporting tools will give total visibility of all company spending, empowering you to analyse patterns and make informed, data-driven decisions.

The best tools offer strong security features and seamless integration with other software, such as accounting and ERP systems, helping streamline your data flow and pave the way for accuracy and compliance.

Track company spending

Leverage effective spend management solutions to set budgets for specific departments or projects, and then track spending against those budgets in real-time. Create custom categories for expenses and use them to track spending across departments, projects, or specific business needs.

Create spending limits

Our spend management software allows you to automatically assign spending limits to avoid budget variances and comply with company policy. Create custom rules based on spend type, department, and location. You can even send alerts or stop spend from happening if a request exceeds the budget.

Get real-time data and reports

Track your budget versus actuals based on a range of variables, including department, location, and vendor. Easy-to-use dashboards allow you to analyse your data from different views, so you can see trends and monitor variances in real time. Get a complete view of your spending in seconds to make better, faster, and smarter decisions.

Manage spend on the go

Our spend management system is a flexible and secure cloud-based solution so you can manage budgets and spend at any time, no matter where you are in the world.

Explore our spend management software

Master spend management with powerful, intuitive software from Sage.
Sage BOB Expert Icon

Sage 50 Accounts

Desktop accounting software with cloud connectivity, giving you a complete view of your business finances and inventory.

Desktop accounting with cloud connectivity for small businesses with advanced needs:

  • Manage cashflow to stay in control and grow your business
  • Accept payments easily and get paid faster
  • Full visibility and control of your payments from anywhere
  • Automate the admin and save yourself hours of work
  • Make complex accounting simple with advanced stock management

Sage Intacct

The leader in cloud accounting and financial management software. Perfect for scale-ups to global enterprises. Bespoke pricing, tailored to your business.
  • Track multiple accounts in real-time
  • Consolidate multiple entities and more in minutes
  • Collaborate from a single source of truth
  • Make strategic decisions with dimensional reporting and analytics
  • Open APIs allow multiple, stable, secure integrations

Pippa Langdon

Finance Manager, Osprey

Because of Sage Intacct, we now have visibility early and can plan for that cost well ahead of when payment is due.

Spend management FAQs

Cloud, or SaaS spend management software, is a financial planning and monitoring system hosted in a data centre and accessible to end-users via an internet connection. As it's hosted in the cloud and available as subscription software, the end-user doesn't need to use their own computing resources to run the software and carry out updates.

The main advantage is that all members of distributed teams can use exactly the same software from anywhere with an internet connection, and cloud-based solutions can easily scale as more users are added to the team.


Setting up, managing, and sticking to spending plans is an extremely important part of running a healthy business. Spend management is important to companies of all sizes across many industries, as it provides control and transparency, both of which are needed to do business efficiently. Well-managed expenses provide security and stability to the future of the business.

Time and Expense Management is when businesses approve, register, track, reimburse, and audit expenses made by their employees in accordance with the company's policies. Spend management is a broader term and refers to the system for controlling the company's total expenditures.

Want to learn more about spend management?

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Expert advice

Want to find out more or discuss which solution would best benefit your business? Just let us know and we'll get in touch.

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