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Expense management software and expense reporting

Explore employee expense management software for small and medium-sized UK businesses. Streamline processes and simplify managing staff spends with an effective expense management system from Sage.

What advantages does expense management software offer?

An intuitive expense management system will automate time-consuming admin and minimise errors. Whether you're a small UK business owner involved in every aspect of your operations or a busy manager within a larger team, employee expense management software helps free up time, so you can focus on the work that really matters.

Forget manual expense reporting and stacks of receipts

Expense report software and management systems cut the need for endless spreadsheets, paper receipts, and messy filing systems. Simply snap, upload, and submit receipts as expense entries directly from your phone. This automatically feeds it into your financial reporting.

Easy tracking 24/7 with our expense mobile app

The expense mobile app allows you and your teams to submit and track business expenses 24/7 and from anywhere with a web connection. Perfect for doing business on the road or working away.

Get instant information on your payments

With the right solution in place, you'll have real-time expenses data at your fingertips. Our software for expense management gives you instant access to your payment information, as and when its updated online.

Business expense management software features

From automated processes and nifty reports, to smart mobile app features; our comprehensive expense management system covers all the essentials, plus extras to get HR admin nailed.

Automate expense recording

Automated expense recording makes it easy to keep track of expenses and ensure claims are processed accurately and on time.

Improved reporting

Simplify your expense reporting with software that generates clear, actionable insights from one, easy-to-use dashboard.

Control permissions with access groups

Expense management systems make it easy to configure access and permissions. You have full control over who can submit, view, and approve expenses.

Upload claim attachments from mobile

Our flexible solutions include a mobile app with expense management features, allowing you to review and approve claims, along with attachments while on the move.

Our expense management software solutions

Discover the best expense and management tool for your business. We have solutions for small businesses with less than 25 employees, which also include payroll. Or choose software designed for medium-sized and growing businesses.

Sage HR

Flexible HR modules for small and mid-sized businesses.

For small to medium sized businesses that want a modular HR system that will simplify processes across the end-to-end employment journey.

  • Simplified end-to-end HR system that’s easy to administrate
  • Core HR and leave management with additional modules for performance, timesheets, shift scheduling, recruitment and expenses
  • Modular design, pricing and setup
  • Ready to go out of the box, no implementation required
  • Establish a single source of truth for all your employee data
  • Automate people processes to reduce admin and improve productivity
  • Easy to navigate employee self-serve for better employee experience

Expense management software FAQs

The best Sage expense reporting and management tool for you will depend on the size of your company, as well as your specific business needs.

Sage HR is a comprehensive option for small and medium businesses, for work on site or on the go, with smart expense management features, as well as time management, scheduling, attendance tracking, onboarding, and more. For smaller companies, with less than 25 employees, Sage HR comes with payroll features included. Businesses with 25 or more employees can also benefit from Sage HR, with payroll as a separate, standalone product.

You can use our solution finder to figure out which product will be the best fit for you, or explore our support hub for answers to questions around our software and services.

Using a good expense management system will improve your expense reporting by automating processes and providing you with instant access to real time data.

With our expense management software and app, you get an accurate view of claims, payments, and related records. These are updated automatically as changes are made, are readily available online 24/7, and are easy to export, whether on-site or working remotely.

Expense management software can be a highly useful tool for any UK business with expenses, including those where employees have the rights to submit expenses. Even a sole trader running a small business is likely to have tax deductible expenses that you need to keep a record of for HMRC.

Whatever the size of your business, using the right software solution can help you make sure your expense records and reporting is up-to-date, correct, and easy to manage, saving you time, headaches, and errors that could put your budget at risk.

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Want to talk to us about our expense management software?

We'd be happy to answer any questions you have or help you explore which solution is the best fit for your business.

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