Intelligent invoice software for small businesses

Invoicing doesn’t have to be a challenge for small business owners. With Sage Accounting you can manage your finances, cash flow and invoices in a simple and secure way. Manual billing systems can be inefficient and can lead to higher operating costs, impacting profitability and payment processing. They're also less efficient for clients and customers. Whether you run an established company that regularly invoices clients or a smaller business that needs to create quick online invoices, Sage Accounting software can help you stay organised, decrease costs, and achieve an efficient payment system. Here are some of the key ways you can benefit from our accounting software:

• Keep track of when invoices were sent, seen and paid for greater visibility
• Take card payments directly from invoices with Stripe
• Set up recurring invoices as a pdf or online to save time
• Send invoices in batches to avoid repetitive admin
• Get Google Drive integration to get automatic copies of your invoices and quotes online
• Use the mobile app to create, send and manage invoices from anywhere
• Use Accounting Plus to convert currencies in seconds
• Convert quotes to invoices as soon as a customer responds
• Personalise invoices by updating email content and logos

Sage invoicing software keeps all your customer details, your product and service information close at hand. Sending an invoice is quick and easy. Just select a customer, choose the products or services bought, then send your branded invoice.

Invoicing software, like Sage Accounting, starts at £15 + VAT per month. You can add additional features for inventory management and purchases invoices from £30 + VAT per month.

With Sage Accounting, you can create customised purchase and sales invoices, including pro-forma. You can also create recurring invoices and draft invoices before sending.

With Sage Accounting, you can pick and choose from nine different invoicing templates for your company, that support product and service-based businesses. You can also add or customise the following information on each invoice:

• Document headings
• Footer details including information about your business
• Associated company logos
• Theme colours and font colours, related to your branding
• Prefixes and numbering
• Contact details and addresses
• Line items including price, rate and quantity of hours, including discounts per line item
• Terms and conditions, these can be templated to show as default or otherwise
• Notes, for example how you want customers to pay you
• EU sales descriptions

Sage Accounting processes an invoice as soon as it's sent or received. When a customer pays you via the Pay Now button on a Sage Accounting invoice, it will automatically update inside of Sage Accounting.

Sage Accounting makes it easy to set up recurring invoices. If you have regular customers that order the same thing each month recurring invoices will help you improve accuracy and save time. Here are some examples of when it’s useful to use them:

• For products that you sell at regular repeated intervals, such as monthly or quarterly.
• For services that you deliver to a regular schedule, such as a weekly cleaning contract or quarterly maintenance contract. For example:
  • Regular window cleaning service
  • Office or domestic cleaning services
  • Maintenance contracts for appliances
  • Training or tutoring services
• For subscriptions where you always send out the same bill each period.
• For jobs that you invoice across multiple periods such as 30, 60 and 90 days.

Yes. You can use the Quick Entries option in Sage Accounting to enter multiple sales invoices and credit notes at once. These can be created by hand or from another system. Once you’ve created a Quick Entries invoice and the customer has paid, you can record it as a customer receipt.

Yes. You can quickly convert quotes to invoices using Sage Accounting so that you don’t need to re-enter details.

Yes. You can apply a customer’s payment to an invoice and review the status of the invoice whether it’s outstanding, part paid or paid. If a customer sends one payment to cover multiple invoices, it’s easy to allocate the payment to more than one invoice at a time.

Yes. Sage Accounting will create an online version of every invoice, so you can choose to send customers professional PDF documents, or a direct link to allow them to view the invoices online, in real time. You can also share the link internally to provide a view with colleagues in your business who don’t have access to Sage Accounting.