Why use employee attendance tracking software?

"Your team is the foundation of your business. But without reliable employee attendance tracking software, you may be missing some important trends in your workforce.  

Attendance tracking software tracks when your employees clock in and out and can give you visibility on their time spent on projects. Because attendance management software automatically analyzes this information for you, you can minimize compliance risks and save hours spent on traditional data entry. 

Here are six signs you may need a reliable employee attendance tracker:

• You use pencil and paper to track time, which is prone to costly errors like illegible handwriting, misplaced timecards, and data manipulation.
• You are constantly chasing down your team for their timecards so you can run payroll.
• You are calculating (and sometimes miscalculating) labor charges by hand.
• Your team can’t rely on their colleagues to show up and do their job due to preventable absenteeism.
• You are always short-staffed because you lack visibility into schedules and employee availability.
• Hours employees work don’t seem to match their production level.

Using an employee attendance tracker has many benefits—for both you and your staff. Your managers can identify any issues with absenteeism, while employees can get recognized for going above and beyond. You can avoid guessing hours worked while your hardworking team gets paid accurately and on time. 

With real-time insights you get from attendance tracking, you can see how your company is functioning, where are opportunities for improvement, and which staff members might need extra support.

Best practices for attendance tracking

People are human, so things like absenteeism and forgetting to clock out happen. While both sick days and mistakes occur, it is also important to rule out the possibility of time theft. Without dependable attendance tracking, it can be hard to get a handle on employee attendance rates and productivity.

Employee attendance tracking software eliminates the guesswork. It helps managers measure absences and detect working patterns that need attention. It also helps you get a clear and accurate view of the time your employees spend working.

Here are the best practices for improving how you track your employee’s attendance:

• Ditch pen and paper or excel spreadsheets and upgrade to employee time tracking software.
• Use a desktop or mobile app to make it easy for your team to clock in and out .
• Sync timesheets directly into payroll to ensure accuracy and avoid double data entry.
• Have a clear attendance policy to set expectations for absences and consequences for violations.
• Control unplanned absences by encouraging work-life balance, clearly outlining policy for absences, and implementing wellness programs.
• Reduce planned time offs with a clear, fair leave request approval process and a transparent attendance tracker that shows availability. Reminding your team to take regular breaks from work will keep their well-being and motivation levels high throughout the year. You should also be mindful of how many people are taking annual leave simultaneously to ensure business continuity. 

If you have a problem with excessive absenteeism, think about implementing wellness programs. Wellness programs can support employees’ well-being with things like voluntary health assessments, occupational health facilities, and opportunities for flexible work. 

Using a time attendance management system can help you facilitate better organization and control of your employees’ attendance.

Advantages of attendance tracking software

Simplify clock in and more with self-service

Employee attendance software gives your team more freedom and gives you more control. Your team can clock in and out easily online from desktop or mobile app. Remote workers can view schedules online or on the mobile app.

Stay compliant and accurate with confidence

Accurate time tracking is important for accurate payroll. Attendance tracking software can improve payroll accuracy and reduce the risk of non-compliance. With highly configurable settings that are flexible with changing legislation in different locations, you can be sure your payroll is accurate and compliant every time. 

Manage leave easily, from anywhere

With software, you can plan better for absences. Workers can view schedules from anywhere. Manage leave easily and instantly approve leave requests from anywhere.  Track schedules, holidays, and sick leave online, in real-time.

Automate tedious tasks and eliminate busywork

Let the software calculate labor costs and overtime for you. Auto-track time through configurable timesheets that can be integrated with your payroll. Save time manually entering and re-entering data.